B-31855 UPS Maintenance EPS - SEPS Inc - Agency Signed.pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 60527State: ILCity: Burr RidgeAddress: 7531 BRUSH HILL ROAD

Vendor: SEPS, Inc

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: Illinois Century Network (ICN) Agency: Department of Innovation and Technology (DoIT)

Emergency Purchase Details Reference #: B-31855

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

The Illinois Department of Innovation and Technology currently has an emergency contract with SEPS, Inc, CIT2030189 for critical power, generator, UPS, and maintenance needs. The existing contract ends September 9, 2022. This vendor is familiar with all of the DoIT/ICN sites across the state of Illinois and has installed the majority of the equipment in use at these locations. This vendor also has security clearance to enter and perform work at these and other locations. This vendor has staff that are certified and licensed to do highly skilled work including but not limited to: install power, remove corrosive batteries, and perform maintenance. This equipment support and backs up numerous critical state infrastructure. Failure to properly maintain this equipment could result in catastrofic loss of functionality and data in the event of a power disruption.

Description of supplies or services to be provided:

This emergency contract will provide maintenance and support of existing infrastructure and allow DoIT to engineer, furnish and install replacement uninterrupted power supply (“UPS”) systems, generators, and related equipment as needed. The resulting contract will also provide the following services: power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide. Maintenance and emergency maintenance are crucial to keep critical state services working in case of power outages. An IFB is currently drafted and is working it's way through reviews before posting which will replace the goods and services provided by this emergency contract.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The goal setting worksheet and GSR recommended a 4% BEP goal for this emergency. The vendor agreed to the 4% BEP goal.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Sep 10, 2022 Estimated End Date*: Dec 8, 2022

Amount of this expenditure is: $3,500,000 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Emergency Statement Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 60527State: ILCity: Burr RidgeAddress: 7531 BRUSH HILL ROAD

Vendor: SEPS, Inc

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: Illinois Century Network (ICN) Agency: Department of Innovation and Technology (DoIT)

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Van Austin Date: Sep 8, 2022

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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