B-23601 Emergency Extensionehd.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60606State: IL City: ChicagoAddress: 300 South Wacker Drive, Suite 400

Vendor: Globetrotters Engineering Corporation

Zip: 62702State: IL City: Springfield Address: 120 West Jefferson Street

Division: TelecommunicationsAgency: Illinois Department of Innovation and Technology

Emergency Purchase Details Reference #: 21-448DOIT-TELEC-B-22023

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

The Illinois Department of Innovation and Technology currently has a contract with Globetrotters Engineering Corporation under Contract CIC5826840/ P-472 for Professional Engineering Services. Globetrotters Engineering Corporation is currently engaged in over five major (5) projects across the State of Illinois which require more time to complete the projects. Contract CIC5826840/ P-472 is set to expire on April 30, 2021, with no remaining renewals on the contract. The contract was competitively bid ensuring the most competitive pricing within the market at the inception of the contract in 2014. Globetrotters Engineering Corporation has not had an increase in pricing since the inception of the contract. The Agency and Globetrotters Engineering Corporation negotiated a slight increase to the competitive 2014 pricing for the emergency contract which the Agency assesses to be in line with current market pricing.

Description of supplies or services to be provided:

The Illinois Department of Innovation and Technology requires a contract to provide telecommunications plant engineering, design and project management services for a fiber-optic backbone throughout the State on as needed basis. The Agency has (5) major projects in progress with Globetrotters Engineering Services which is critical in providing State services to the State of Illinois citizens and fulfilling the Agency mission.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: May 3, 2021 Estimated End Date*: Jul 31, 2021

Amount of this expenditure is: $1,000,000.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60606State: IL City: ChicagoAddress: 300 South Wacker Drive, Suite 400

Vendor: Globetrotters Engineering Corporation

Zip: 62702State: IL City: Springfield Address: 120 West Jefferson Street

Division: TelecommunicationsAgency: Illinois Department of Innovation and Technology

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Dante' Watson Date: Apr 30, 2021

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60606State: IL City: ChicagoAddress: 300 South Wacker Drive, Suite 400

Vendor: Globetrotters Engineering Corporation

Zip: 62702State: IL City: Springfield Address: 120 West Jefferson Street

Division: TelecommunicationsAgency: Illinois Department of Innovation and Technology

Extension Justification Reference #: 22-448DOIT-TELEC-B-23601

Original Emergency Term Start Date: May 3, 2021 Original Emergency Term End Date: July 31, 2021

Amount of original: $1,000,000.00 Actual or Estimated*: Estimated *

Expected Extension Start Date: August 1, 2021 Expected Extension End Date*: February 28, 2022

Amount of extension expenditure: $1,500,000.00 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Professional Engineering for fiber construction builds and moves/relocates

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The Agency has (5) major projects in progress with Globetrotters Engineering Services which is critical in providing State services to the State of Illinois citizens and fulfilling the Agency mission. This vendor has done all of the engineering work in these projects which were started on the original contract and work has continued on the existing emergency contract. Its is not technically or financially feasible to switch to another vendor for engineering on these projects as a new vendor would have to start over on much of the work. There is also a known large project in Western Illinois know as the "Prophetstown Project" which will need to be started in the coming months.

Additionally, there will likely be IDOT roadwork projects or repairs that come up unexpectedly which will require DoIT to move our fiber with little notice. Engineering is needed for this.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60606State: IL City: ChicagoAddress: 300 South Wacker Drive, Suite 400

Vendor: Globetrotters Engineering Corporation

Zip: 62702State: IL City: Springfield Address: 120 West Jefferson Street

Division: TelecommunicationsAgency: Illinois Department of Innovation and Technology

Signatures Reference #: 22-448DOIT-TELEC-B-23601

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Dante Watson Date: Jul 7, 2021

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60606State: IL City: ChicagoAddress: 300 South Wacker Drive, Suite 400

Vendor: Globetrotters Engineering Corporation

Zip: 62702State: IL City: Springfield Address: 120 West Jefferson Street

Division: TelecommunicationsAgency: Illinois Department of Innovation and Technology

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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