B-18690 Salt for Water Softeners Q and A Amendment 2 01.20.2021.docx
DOCX document 331 KB Posted
- Attached to
- JPMC Salt for Water Softener Zone 1-2-3
- Solicitation number
- 21-416CMS-BOSS4-B-18690
- Issued by
- Cook County, Illinois
About this file
This document is a set of questions and answers related to a state contract opportunity issued by the Illinois Department of Central Management Services (CMS) for the procurement of salt for water softeners. The contract, entitled "JPMC Salt for Water Softener Zone 1-2-3 21-416CMS-BOSS4-B-18690," covers the supply of salt for a four-year period. The questions and answers provide clarification on various aspects of the contract, including the AWWA (American Water Works Association) specifications, sieve sizes, sulfate and silicon oxide definitions, contract start date, payment terms, and delivery requirements. The contract requires the successful vendor to coordinate delivery logistics with the ordering entities due to the diverse delivery locations throughout the state.
The contract includes an economic adjustment clause and allows for bulk salt deliveries, either by pneumatic or tractor-trailer dump trucks. Ordering entities are responsible for unloading the salt at the delivery locations. The contract specifies that payments to the vendor must be made within 90 days of receipt of a proper invoice, in accordance with Illinois state law.
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Other files
| File | Type | Posted |
|---|---|---|
| B-18690 Salt for Water Softeners IFB Amended 01.20.2021.docx | DOCX document | |
| Forms B~20.docx | DOCX document | |
| Forms A~46.doc | DOC document | |
| Utilization Plan Version~4.pdf | ||
| Attachment - Notice of Electronic Submission Only~1.pdf | ||
| R-79566 Water Softener Salt BEP Vendor List~1.xlsx | XLSX spreadsheet | |
| B-18690 REVISED NOA JPMC Salt for Water Softener Zn 1-3~1.pdf |
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Text version
State of Illinois Department of Central Management Services JPMC Salt for Water Softener Zone 1-2-3
21-416CMS-BOSS4-B-18690
Questions and Answers 01/06/2021
| Question 1. | Please clarify the AWWA acronym. |
| Answer: | American Water Works Association (AWWA). |
| Question 2. | Contract Section 1.2.1 references to Section 4.1.4. Is this reference to contract Section 4.1.4 or the referenced AWWA specifications Section 4.1.4? |
| Answer: | The Contract Section 1.2.1 reference is for the AWWA Specifications Section 4.1.4, Fineness (AWWA B200-17 Sodium Chloride) based on the Standard Specification for the Woven Wire Test Sieve Cloth and Test Sieves American Society for Testing and Materials (ASTM E11). |
| Question 3. | Contract Section 1.2.1, is there a UOM associated to the “1/4 screen”? |
| Answer: | The UOM for the 1/4 screen is inches—1/4”. The Nominal Sieve Opening in inches is 0.250 inches. |
| Question 4. | What is the size of a No. 10? |
| Answer: | 0.0787 inches is the Nominal Sieve Opening in inches. |
| Question 5. | Please clarify the definition of SI02 and S04. |
| Answer: | SO4 is Sulfate. Si02 is silicon and oxygen. |
Questions and Answers Amended 01/13/2021
| Question 1. | What is the beginning date for the contract? |
| Answer: | The beginning date will be the execution date for four (4) years. |
| Question 2. | Is there an escalation clause? |
| Answer: | Please reference the Contract Section 2.5.2—Economic Adjustment. |
| Question 3. | What are the minimum orders? |
| Answer: | Please reference the Contract Section 1.5.1—Transportation and Delivery. |
| Question 4. | What are the current payment terms and backlog for payments? | |
| Answer: | Please reference the Contract Section 4.1—Payment Terms. As stated in 30 ILCS 540; 74 III. Adm. Code 900, Section 30 ILCS 540/3-2, Subsection (1.05) For State fiscal year 2012 and future fiscal years, any bill approved for payment under this Section must be paid or the payment issued to the payee within 90 days of receipt of a proper bill or invoice. | |
| Please call the Illinois State Comptroller Office to learn the most current month they are currently paying. Office of the Comptroller – Springfield (217) 782-6000, Office of the Comptroller - Chicago (312) 814 2451. | ||
| To check if payments have processed, go to www.illinoiscomptroller.gov |
Select “Vendors” and “Vendor Payments”
Enter the Vendor’s Taxpayer Identification Number (FEIN or SSN), the Vendor’s name and select the Security Verification Symbol that matches the text
· Warrant Number/EFT# This is an identifier assigned to each payment transaction. Hardcopy warrants begin with a double alpha; EFT payments are all numeric.
· Addr Ind The address indicator represents the address provided by the vouchering agency for the payment. It can be A-Z, 0-9 or "*". Each address indicator represents a different zip code to which payments can be sent. There can be 36 different locations. The "*" represents all locations beyond the 36th location.
· Zip Code This is the zip code reflected in the mailing address to which the warrant was sent (not applicable to Direct Deposit or EFT).
· Issue Date This is the date that the Comptroller’s Office processed the payment which was vouchered by the State Agency. The Comptroller’s Office processes payments at 3:00 p.m. each day. Payments vouchered by a State Agency after 3:00 p.m. will be processed at 3:00 p.m. the next business day. It is the date that appears on the hard copy warrant. For payments that went EFT, you can add two days to the issue date to determine the effective date or the date funds will be available.
· Payment Amount This is the total value of the disbursement transaction. It is the amount displayed on the hard copy warrant.
· Voucher Number Every payment to a vendor has a voucher number. It is a number assigned by the State agency requesting that the disbursement be made.
· Paid Date This represents the date that the State Treasurer cleared the warrant to be paid by the bank or the date funds sent via Direct Deposit or EFT were deposited in the vendor’s bank account. If this field is blank, the warrant has not yet been cleared by the State Treasurer or in the case of Direct Deposit or EBT, the funds have not yet been made available to the vendor’s bank for deposit.
To review the current Vendor Payment Program, please visit https://www2.illinois.gov/cms/About/VendorPayment/Pages/default.aspx.
Questions and Answers Amended 01/20/2021
| Question 1. | Are we unloading the pallets or will you have fork lifts at the locations? Do the semi loads need to be pneumatic, asphalt door at rear bottom lunloaders? |
| Answer: | Delivery locations will be identified on individual orders and due to the varied and diverse delivery locations throughout the State, the Vendor will coordinate delivery location requirements with the ordering entity prior to shipment. |
| Question 2. | Is salt ordered by the ton to be bagged or bulk? If bulk, do you require delivery by pneumatic truck or by tractor trailer dump truck? flatbed or van? |
| Answer: | Salt ordered by the ton is bulk. Delivery locations will be identified on individual orders and due to the varied and diverse delivery locations throughout the State, the Vendor will coordinate delivery location requirements with the ordering entity prior to shipment. |
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