B-14962 - DHS-Choate MH and Murray DC - Renewal NOA - Eagle River Coal - SPO Approved - 6.4.20.pdf
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- Solicitation number
- 20-444DHS-DEVDI-B-14962
- Issued by
- St. Clair County, Illinois
About this file
This document is a Notice of Award for a coal supply contract between the Illinois Department of Human Services and Eagle River Coal, LLC. The contract is a 3-year renewal (12 months per renewal) of an existing master contract for the supply of coal to the Choate Mental Health and Murray Development Center facilities. The total award amount is $1,082,000. The contract was procured through the Invitation for Bid (IFB) process, and was awarded to the lowest responsive and responsible bidder, Eagle River Coal, LLC. The Business Enterprise Program (BEP) goal for the renewal was set at 10%, though the vendor performed a "Good Faith Effort" instead. There was 1 responding bidder and the contract was awarded to 1 bidder.
Regarding pricing and funding, the contract has an estimated financial return to the state over the life of the contract (including renewals) and an estimated gross revenue to the vendor over the life of the contract (including renewals). The Department of Human Services is the funding agency for this contract.
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Text version
Notice of Award Form
V.19.3 Page 1 of 2
Agency and Awarded Vendor Information
*Description: Renewal 3 of 4 for PSD4018408 for Coal at Choate Mental Health and Murray Development Center.
This master contract for coal is available to the Department of Human Services.
*Bid Number: 20-444DHS-DEVDI-B-14962 *Agency: Department of Human Services
*Vendor Selected for Award: Eagle River Coal, LLC
*Line Item Description: All lines will be renewed.
*Award Amount: $1,082,000 *Length of Initial Term: 12 months *Length of available renewal options: 12 months
Farm Leases and Concessions
Value to the State:
Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)
Value to the Vendor:
Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)
Business Enterprise Program/Veterans Business Program
% of BEP Per Utilization Plan: 10% % of VBP Per Utilization Plan: 0%
Other: The BEP goal for the renewal was set at 10%, however the vendor performed a "Good Faith Effort".
Unsuccessful Bidder(s)
*Number of Responding Bidders: 1 *Number of Unsuccessful Bidder(s) 0 *Number of Awarded Bidder(s): 1
Bidder(s)/Offeror(s) Not Selected:
Agency Contact
Contact Name: Jack Eck Telephone Number: 217-785-1659
Email Address: jack.eck2@illinois.gov Fax Number: 217-782-5187
Street Address: 1000 E. Converse Street City: Springfield
State: Illinois Zip Code: 62702
V.19.3 Page 2 of 2
SPO Written Determination for Contract Award Decision
General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.
Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.
Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.
Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.
Comments:
Other:
Explanation of other terms:
SPO Signature: Date: Jun 4, 2020
V.19.3 Page of Agency and Awarded Vendor Information Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Unsuccessful Bidder(s) Bidder(s)/Offeror(s) Not Selected:
Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364
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| PageCount: |
| DESCRIPTION: Renewal 3 of 4 for PSD4018408 for Coal at Choate Mental Health and Murray Development Center. |
This master contract for coal is available to the Department of Human Services.
| BIDNUMBER: 20-444DHS-DEVDI-B-14962 |
| AGENCY: Department of Human Services |
| VENDORSELECTED: Eagle River Coal, LLC |
| LINEITEMDESCRIPTION: All lines will be renewed. |
| AWARDAMOUNT: $1,082,000 |
| LENGTHINITIALTERM: 12 months |
| NMBROFRENEWALS: 12 months |
| VALUETOSTATE: |
| VALUETOVENDOR: |
| PERCENTBEPUPLAN: 10% |
| PERCENTVBPUPLAN: 0% |
| OTHER: The BEP goal for the renewal was set at 10%, however the vendor performed a "Good Faith Effort". |
| NoRespBidders: 1 |
| NoUnsuccessfulBidders: 0 |
| NumberAward: 1 |
| BdOffInfo: |
| ContactName: Jack Eck |
| PhoneNumber: 217-785-1659 |
| EmailAddress: jack.eck2@illinois.gov |
| FaxNumber: 217-782-5187 |
| Streetaddress: 1000 E. Converse Street |
| City: Springfield |
| State: Illinois |
| ZipCode: 62702 |
| CheckBox1: 0 |
| CheckBox2: 0 |
| CheckBox3: 0 |
| CheckBox5: 1 |
| TextField1: |
| TextField2: |
| TextField3: |
| SignatureField1: |
| DateField1: 2020-06-04 |
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