B - 1 SS stretch wrappers.pdf

SOURCES SOUGHT SYNOPSIS

The Regional Contracting Office Marine Corps Installations -West (MCIWEST) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for stretch wrapper maintenance. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to

1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements.

3) implement a successful project management plan that includes compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH,

THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED

THROUGH FULL AND OPEN COMPETITION.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 27 February 2026. All responses under this Sources Sought Notice must be emailed to gary.lane@usmc.mil.

If you have any questions concerning this opportunity, please contact: Gary Lane at (760) 763-9063.

mailto:gary.lane@usmc.mil

Statement of Work (SOW)

Stretch Wrapper Maintenance

1. BACKGROUND

Six (6) stretch wrappers were manufactured by Industrial Packaging Corporation (IPC) and Cousins that are located in various buildings aboard Marine Corps Base (MCB), Camp Pendleton, Ca. The stretch wrappers have been under continuous service since they were purchased.

2. SCOPE OF CONTRACT

This is a preventative maintenance requirement for six (6) government owned stretch wrappers located aboard MCB Camp Pendleton, California. The Contractor shall submit invoices within ten (10) business days following each preventative maintenance service, diagnostic trip, or authorized over and above repair. The preventative maintenance service is to be rendered semi-annually (every 6 months) on each stretch wrapper for a total of

12. The contractor shall be requested to perform diagnostic and over and above repair trips to return equipment to fully operational status.

3. PREVENTATIVE MAINTENANCE SCOPE IS AS FOLLOWS:

• Inspect (to visibly look at and ensure equipment is working properly) guards, cables, switches, knobs and electronics

• Remove turntable, inspect and lubricate.

• Inspect motor brushes, gear oil, drive wheel, chains and lubricate.

• Inspect pre stretch rollers, breaks for rollers, clean and lubricate.

• Operate all manual controls to ensure proper operation.

• Inspect automatic controls, to ensure proper operation.

• Inspect all bearings and lubricate.

A PM inspection shall be conducted on each stretch wrapper during every inspection period. Six (6) inspections per period totaling an annual amount of twelve (12) PM inspections per year.

PM Inspection Schedule:

Inspection Period First June Second December

Serial Number Bldg# Mfg.

89-326 2262 IPC

89-657 2262 IPC

89-1046 2263 IPC

89-1416 2280 IPC

89-2290 2289 IPC

310305-1H-5635 22105 Cousins

Within five (5) business days of a PM service being completed, the contractor shall submit a service ticket to the Technical Point of Contact (TPOC). If repairs are required, the Contractor shall submit an itemized estimate for the required repairs to the TPOC to be processed in accordance with Over and Above instructions detailed below.

Diagnostic Trip

In the event covered equipment is not operating properly, the Contractor shall be contacted to schedule an onsite diagnostic trip aboard MCB Camp Pendleton to return the equipment to operational status. The Contractor shall schedule a diagnostic trip within three (3) business days of being notified. Within five (5) business days of a diagnostic trip being completed, the Contractor shall submit a service ticket to the TPOC. If repairs are required, the contractor shall submit an itemized estimate for the required repairs to the TPOC. Repairs due to a diagnostic trip are to be completed within ten (10) business days of completing the trip unless the repair part lead-time dictates otherwise.

Over and Above Work

Over and Above repairs are any and all repairs resulting from a PM service or diagnostic trips. The Contractor shall provide all items necessary such as labor, transportation, equipment, tools, supervision, quality control, testing equipment, materials, and parts required to perform over and above work repairs, modification or replacement of equipment, etc. in a timely manner. The Contractor shall substantiate the need for over and above work by describing the conditions that warrant the repair and why minor repair measures accomplished as part of regular maintenance shall not suffice. The Contractor shall indicate the need for over and above work repairs to the TPOC by making a statement on the estimate when provided.

General Requirements and Procedures for Over and Above work. As described in DFARS Clause 252.217-7028, Over and Above Work authorizes the Contractor to perform repairs on identified equipment that is outside of the standard inspection requirements to ensure equipment is sustained in good working order in accordance with manufacturer’s instructions. When work is performed as a result of a contract modification, the work shall be billed under the Over and Above Work line item identified for each year’s period of performance.

Authority to Performance Over and Above Work. The Contracting Officer is the only person with authority to authorize the Contractor to proceed with the work in accordance with the over and above work portion of the contract. Work shall be negotiated and approved/ ordered in writing in advance of work being performed. The Government may elect not to make repairs but instead replace item(s). Replacement items may be acquired either from the Contractor or from any other source determined to be advantageous to the Government.

Estimate, Preparation and Evaluation

a. The preparation of estimates is included in the price of the firm fixed-price portion of the contract.

b. Following an equipment inspection or diagnostic trip, the Contractor shall provide, if applicable, a written repair estimate to the TPOC that shall include the following minimum information:

(1) Contractor name and address.

(2) Contract number

(3) Date inspection/diagnostic trip was performed.

(4) Itemized list of part(s) required to perform repair, including quantity and price for each item.

(5) Estimated number of labor hours and cost, required to complete the repair.

(6) Estimated number of hours and cost for travel if the repair is not part of the scheduled maintenance inspection.

(7) Estimated lead time for the Contractor to receive the part(s).

(8) Estimate the time it will take to do the onsite work.

c. Materials and Parts.

Material price and parts shall be the lowest price available considering the availability of materials and the time constraints of the job. The price shall include any discounts and/or rebates received by the Contractor. Parts shall be provided to the Government at the Contractor’s cost without mark up.

d. Estimate Evaluation. The Contractor’s estimate will be evaluated to determine if:

(1) The scope has been clearly and accurately identified.

(2) The number of labor hours has been accurately estimated.

(3) The cost of materials and parts is reasonable and properly documented. The material and parts shall include a detailed estimate of materials including such items as the name of the part, manufacturer of the part, the part number, the size, quality, quantity (number of units) and the unit prices.

(4) The estimated lead-time for the delivery of the part to the Contractor.

(5) The Contractor shall estimate the actual time it will take to perform the work from commencement to completion.

(6) The detailed estimate will be used to negotiate the over and above repair cost. For all repairs over the GCPC micro purchase threshold, a modification to the contract with a firm fixed price will be awarded. The Contractor shall not order materials or proceed with any work until receipt of the modification. Any repairs that are done without authorization are done at the Contractors expense.

(7) For all Over and Above repairs conducted due to PM service or diagnostic trips valued below micro-purchase threshold shall be processed via GCPC. All Over and Above repairs required above the micro-purchase will be processed via a contract modification.

Warranty. The Contractor guarantees that all equipment shall be serviced or repaired in accordance with manufacturers’ specifications and applicable certification requirements as set forth by OSHA, NIOSH, MSHA, and NFPA.

The Contractor guarantees all service and repairs until the next service period unless damage is due to misusing, tampering, fire damage, or normal wear-and-tear. Determination of the exceptions to warranty is at the sole discretion of the contracting officer.

4. SERVICE TICKET

All services made under this contract shall be accomplished by a service ticket which shall contain at least the following information.

Preventative Maintenance (PM)

Service Name of contractor Date of service Contract number Description of service performed Building number where service was performed Description of recommended repairs

Diagnostic Trip Name of contractor Date of service Contract number Description of service performed Building number where service was performed Description of recommended repairs

Over And Above Repair Name of contractor Date of service Contract number Description of service performed Building number where service was performed Itemized list of parts that were furnished/ installed Hourly rate and total labor cost

5. RELOCATION OF EQUIPMENT

The government reserves the right to temporarily relocate equipment from one location to another when deemed necessary. The TPOC will notify the Contractor if this occurs; however, this shall not affect any quoted pricing.

6. WORKING HOURS

Required inspections, diagnostics and repairs shall be scheduled at the unit’s convenience when possible. Onsite service shall be provided Monday through Friday, during normal working hours, 7:30 am through 4:30 pm. PDT. Work that is to be done during the evenings, weekends or holidays must be made by prior arrangement between the TPOC and the contractor.

7. FEDERAL HOLIDAYS

New Year’s Day Martin Luther King Jr. Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

8. GOVERNMENT TECHNICAL POINT OF CONTACT (TPOC).

The Contracting Officer shall designate a Government Technical Point of Contact (TPOC) during the term of this contract. The TPOC shall provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems within the scope of this Statement of Work. The TPOC will provide technical clarification and assistance in support of the contract requirements. The TPOC DOES NOT have the authority to make changes and/or give direction under this contract. The only authority under this contract authorized to make changes, give direction, and/or provide monetary adjustments is the Contracting Officer from the Regional Contracting Office MCI-WEST, Camp Pendleton CA, see paragraph 9.

Mr. Steve Elggren, Email: steven.elggren@usmc.mil

PH: 760-725-3172

9. CONTRACTING OFFICER AUTHORITY

The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the Contracting Officer (Reference Block 31 on SF1449). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and solely at the risk of the contractor.

mailto:steven.elggren@usmc.mil

Statement of Work (SOW)