AWS_Server_Adminstration_RFQ_2026.08.24.pdf
PDF 701 KB Posted
- Solicitation number
- 0000040159
- Issued by
- San Francisco County, San Francisco City, California
About this file
This is a Request for Quotes (RFQ) issued by the San Francisco Bay Conservation and Development Commission (BCDC), a California state agency, soliciting vendors to provide AWS server administration, application-level patching, security assurance, and training services. BCDC manages four publicly available web applications—BayAdapt.org, AdaptingtoRisingTides.org, ART Bay Shoreline Flood Explorer/ECC Shoreline Flood Explorer, and RSAP Atlas—all hosted on AWS infrastructure. The scope of services includes routine patching and updates, security monitoring, general server administration, AWS server updates, and comprehensive training and knowledge transfer to internal IT staff over the contract period. The applications require varying maintenance schedules, ranging from quarterly database updates and semi-annual application server patching to monthly security reviews and continuous monitoring of security alerts and service outages. The submission deadline is September 4, 2026, and the service period will not exceed two years, with the agency's stated goal of transitioning routine server administration tasks to internal staff by contract conclusion.
The RFQ does not specify pricing constraints or set-asides; vendors are required to submit their own pricing structure, including assessment rates and service package options, along with a description of proposed services and a statement of qualifications and relevant experience. The current AWS environment consists of EC2 m4.large instances and RDS PostgreSQL db.m6g.large databases. No incumbent contractor is identified in the RFQ. BCDC anticipates the selected contractor will provide training sessions, screenshare-based walkthroughs of routine tasks, limited documentation, and knowledge-base materials to support the transition of responsibilities to internal IT staff. Interested vendors should submit all materials and inquiries to chenee.williams@bcdc.ca.gov.
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State of California Request for Quotes Number: SFBC-P-26-01
San Francisco Bay Conservation and Development Commission
375 Beale Street, Suite 510, San Francisco, California 94105 tel 415.352.3600. fax; 888.348.5190 State of California I Gavin Newsom – Governor I info@bcdc.ca.gov I www.bcdc.ca.gov
Submission Deadline: September 4, 2026
1. Purpose
The San Francisco Bay Conservation and Development Commission (BCDC) is requesting quotes from vendors to provide AWS server administration, application-level patching, security assurance, and related training services for several agency web applications hosted in an AWS cloud environment. The service period will not exceed two (2) years.
2. Background
BCDC manages several publicly available web applications supporting regional climate adaptation, planning, and public engagement. These applications rely on AWS-hosted infrastructure requiring ongoing security, maintenance, patching, and occasional upgrades. BCDC anticipates transitioning routine server administration tasks to internal IT staff over the next two years; therefore, the selected contractor will also provide training, documentation, and guided handoff support.
3. AWS Environment
The applications included in this RFQ are hosted within BCDC’s AWS environment consisting of:
EC2: m4.large
RDS – PostgreSQL: db.m6g.large
4. Web Resources Requiring Maintenance
4.1 BayAdapt.org (WordPress, Elementor)
First deployed: ~2019
Technical Profile:
o WordPress CMS o Elementor builder o 19 plugins (including customized plugins)
Minimum Maintenance Requirements:
o Quarterly updates: plugins, theme, application, customizations, database o Semi-annual application server patching o Monthly security review o Monitoring of security alerts and service outages o Server backups
4.2 AdaptingtoRisingTides.org (WordPress)
First deployed: ~2014
Technical Profile:
o WordPress CMS o Standard Block Editor o 7 plugins
Minimum Maintenance Requirements:
o Quarterly updates: plugins, theme, application, database o Semi-annual application server patching o Monthly security review o Monitoring of security alerts and service outages o Backups
4.3 ART Bay Shoreline Flood Explorer / ECC Shoreline Flood Explorer https://explorer.adaptingtorisingtides.org/home https://eccexplorer.adaptingtorisingtides.org/home
First deployed: 2018 / 2020
Technical Profile:
o Custom OpenLayers (JavaScript) o Postgres database o MapServer components o ESRI ArcGIS Online Storymap integrations
Minimum Maintenance Requirements:
o Quarterly database updates o Semi-annual application server patching o Backups
4.4 RSAP Atlas
https://rsap-atlas.bcdc.ca.gov/
First deployed: 2025
Technical Profile:
o ArcGIS Online Experience Builder o Custom AWS-hosted widget
Minimum Maintenance Requirements:
o Quarterly code review to identify deprecation or browser compatibility issues o Ad hoc bug fixes
5. Scope of Services
The selected contractor will provide:
5.1 AWS Server Administration and Application Maintenance
Perform routine patching, updates, and security monitoring consistent with each application’s minimum maintenance standards.
Provide general server administration, including monitoring, troubleshooting, backups, and response to service outages.
Support ad hoc AWS server updates, including:
o EC2 instance upgrades when deprecated o SSL certificate installation o Other AWS changes or requirements as budget allows
5.2 Training and Knowledge Transfer
Over the two-year contract period, the contractor will:
Deliver training sessions for BCDC IT staff on AWS server maintenance, patching processes, and monitoring tools.
Conduct screenshare-based walkthroughs of routine tasks, with Q&A.
Provide limited documentation and knowledge-base materials to support ongoing operations.
6. Submission Requirements
Interested vendors must submit a proposal that includes:
Description of proposed services
Pricing structure (assessment rates and/or service package options)
Statement of qualifications and relevant experience
7. Submission Instructions
Please submit all materials and inquiries to:
Email: chenee.williams@bcdc.ca.gov Deadline: September 4, 2026
BCDC appreciates your interest and looks forward to reviewing your submission.
File details come from the government source that posted it. Updated .