Award with justificataion.pdf

Award Notice

*= Required Field Award Notice

SUBJECT* 629-26-3-690-0016, eVideon

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 71101

SOLICITATION NUMBER* n/a

BASE NOTICE TYPE S

ARCHIVE 10 DAYS AFTER THE AWARD DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J065

NAICS CODE* 541519

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

POINT OF CONTACT*

Contract Specialist Tiffany D Conner Tiffany.Conner@va.gov

(318) 990-4064

AWARD INFORMATION

AWARD NUMBER* 36C25626P0424

AWARD AMOUNT* $1,198,800.00

LINE ITEM NUMBER

AWARD DATE (MM-DD-YYYY)* 04-02-2026

AWARDEE NAME* EVIDEON, INC

CONTRACTOR’S UEI ZH5XCSBHNLK1

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 3* 1059 WEALTHY ST SE UNIT 202

AWARDEE ADDRESS LINE 4*

AWARDEE CITY GRAND RAPIDS

AWARDEE STATE MI

AWARDEE ZIP CODE 49506

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

See attached document: Sole Source Justification HCA signed.

VHAPG Part 806.3 OFOC Page 1 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-1643

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C256-26-AP-1643

Contracting Activity: Department of Veterans Affairs, VISN 16, Southeast Louisiana Veteran Healthcare System. 2237#: 629-26-3-690-0016

Nature and/or Description of the Action Being Processed: The eVideon system is an interactive patient care platform designed to facilitate communication between patients and VA staff. The current contract is set to expire and requires continuous services to maintain the eVideon system. It delivers targeted patient education through automated, bidirectional integration with VistA and the Computerized Patient Record System (CPRS). Using CPRS, nurses can assign educational content to Veterans based on diagnoses, medications, treatment procedures, and more. eVideon then makes the appropriate media available on the Veteran’s television. Viewing history and assessment results flow automatically back into CPRS. Additionally, eVideon supports nursing staff by sending and receiving interactive messages through the Veteran’s television, reducing interruptions and improving workflow. The system is currently in use at the Southeast Louisiana Veterans Health Care System (SLVHCS) and all associated community-based outpatient clinics (CBOCs). eVideon enhances Veteran care, simplifies workflows, and streamlines patient education. It operates as a subscription-based system with continuous software updates and maintenance to improve patient care. This action will be awarded as a follow on Firm Fixed Price (FFP) contract with a base and four option years. The period of performance dates and associated costs per year are outlined below.

POPs and Price Per Year Base Year: 4/18/26 – 4/17/27, $225,840.00

OY 1: 4/18/27 - 4/17/28, $232,560.00

OY 2: 4/18/28 - 4/17/29, $239.520.00

OY 3: 4/18/29 - 4/17/30, $246,720.00

OY 4: 4/18/30 - 4/17/31, $254,160.00

Total Contract Value to include all options: $1,198,800.00

3. Description of Supplies/Services Required to Meet the Agency’s Needs: To furnish all parts and labor to support and maintain in good working conditions the eVideon Patient Care System at SLVHCS main campus and all CBOCs. The service required to meet the agency’s needs shall include necessary software, application usage maintenance, updates, system enhancement, subscriptions, and database management that is required to ensure full functionality and patient satisfaction. The estimated value of the requirement for the base and all options is $1,198,800.00 (see attached IGCE for breakdown). The period of performance is 12 months plus four (1) one year options. The system covered are as follows:

eVideon Television System Categories Quantity Patient Locations 275 Ancillary Locations 198 CBOC Endpoint Locations 26 CBOC Cache Server 4

Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 2 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-1643

Statutory Authority Permitting Other than Full and Open Competition:

(1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO 6.103-5;( )

(6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This requirement must be awarded as a sole-source contract to eVideon DBA Optimal Solutions, Inc. This is a follow-on contract for continued advancement to the specialized system and provide optimal services. Optimal Solutions was responsible for the initial implementation of the eVideon platform at SLVHCS to the facility. Their system has been deeply integrated throughout the facility and their offsite CBOC clinics. Their services responsibilities included installation of hardware, software, pillow speakers, connectivity, and integrated testing across multiple VA systems. Optimal Solutions is the owner and sole developer of the eVideon system. No other firm is authorized to sell, support, or provide training for any eVideon components. This includes pillow speakers, which are uniquely designed to integrate with eVideon and the specific nurse call system and cabling currently in use at SLVHCS. The eVideon system is fully integrated into SLVHCS’s existing clinical workflows and software, ensuring a seamless continuation of services and avoiding the additional cost and time associated with implementing a new system. There would be a substantial duplication of costs to the government if competed for a new system and would cause unacceptable delays in fulfilling the agency’s requirements to implement a whole new system.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible ( including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies: Notice of Intent to Sole Source (NOI SS) published to SAM.gov on 01/06/2026 and closed 01/21/2026 with archived date of 01/31/2026 published for over 25 days. The intent of the RFI was to 1) Determine the availability of sources who could provide an equivalent product or authorized certified services and 2) Determine the availability of sources who could provide services with qualified trained certified technicians. The posting was essentially an intent to establish sources, and it was stated in the RFI that responses would be used to determine the future formal procurement strategy or sole source of the requirement. A proprietary letter provided from manufacturer confirms that they are the sole company authorized to provide licensing and support for this service. No other potential sources were located during market research. etaining the current proprietary system would avoid high upfront costs associated with licensing, hardware and system upgrades. It also prevents productivity losses during staff retraining and transition for staff and patients. Attempting to compete with the existing proprietary system would likely result in wasted time and resources. The current system has been established proven reliability and deep integration within the operations of the facilities. Furthermore, the time spent on competition could divert focus from patient care objectives, leading to operational inefficiencies.

VHAPG Part 806.3 OFOC Page 3 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-1643

Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: o assist the Contracting Officer in determining the greatest value. It is expected that a single response will be received from the Sole Source solicitation. Price fairness and reasonableness will be assessed based on the cited price provided by the OEM, the Independent Government Cost Estimate (IGCE), and comparable historical pricing and previous awards. A sole source letter was also provided by vendor. See attached. Contract 36C25621P0083 to Optimal Solutions, Inc. in the amount of $986.223.96.

Contract VA256-15- 0158 to Optimal Solutions, Inc. in the amount of $2,573,429.00.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted by the service team and the CS to determine any available sources using multiple government wide databases including but not limited to: AbilityOne, FPI, GSA, Adds UP, SAM.gov, FPDS, SBA, NAC, AKP mandatory sources, contract opportunities intent to sole source. In addition, and in accordance with FAR Part 10 and VAAR 810, the Contract Specialist (CS) conducted market research using previous procurement history where only the OEM Optimal Solutions. The intent to sole source was posted via (36C25626Q0279) Sam.gov for 15 days. Market research resulted in locating several awards in FPDS issued to Optimal Solutions. There are two (2) awards issued for the SLVHCS VA Medical Center and surrounding CBOCs. CS also took into consideration the specific requirements of the Veterans First Contracting Program which the VA requires to apply the Rule of Two (2) to all contracting determinations per Supreme Court Kingdomware Decision. CS completed a search of the SBA Small Business Search (SBS) under NAICS 541519 for SDV/VOSB with no concerns found on 01/23/2026 Meta Tagged in contract file at P02.1 and with no responses to the published RFI 36C25626Q0279. The sites listed below were searched conducted in accordance with paragraph 5 of VHAPG Part 810.001, pertaining to Market Research with no mandatory existing contracts being found.

CS also consider the items that are prioritized for use by the VAAR. Below contains a list of websites researched in regard to the FAR & VAAR Priorities for Use of Mandatory Government Supply/Services Sources (FAR 8 and VAAR 808.001). While also taking into consideration the specific requirements of the VA’s Veterans First Contracting Program and Small Business Administration's (SBA) which requires to apply the Rule of Two to all contracting determinations. CS completing a search on the following sites:

Government-Wide Databases: AbilityOne Search Products (abilityone.gov), General Services Administration (GSA) Federal Supply Schedule (FSS) eLibrary Welcome to GSA eLibrary, GSA Advantage GSA Advantage, eBuy Open EBuyOpen (gsa.gov), System for Award Management (SAM) SAM.gov | Home, Federal Procurement Data System (FPDS) Federal Procurement Data System - Next Generation (fpds.gov), Interagency Contract Directory Interagency Contract Directory Portal, SBA Dynamic Small Business Search (DSBS) SBA - Dynamic Small Business Search; National Contract Service VA Enterprise Customer Engagement Resource Site, Medical Supplies Program Office (MSPO), and Acquisition Gateway Best in Class Solution.

Government Catalogs: VA NAC VA National Acquisition Center Contract Catalog

VHAPG Part 806.3 OFOC Page 4 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-1643

Search Tool, Medical Electronic Catalog (ECAT) Medical Supply Chain Homepage (dla.mil) and VA Supply Chain Master Catalog VA Supply Chain Master Catalog (sharepoint.com)

Based on the above market research this requirement will be solicited Sole Source per FAR12 over Simplified Acquisition Threshold (SAT) and under Simplified Acquisition Procedures (SAP) threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no ther factors supporting the use of other than full and open competition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Optimal Solutions-Evideon Inc. jeff.ingle@evideon.com 1055 Gezon PKWY SW 616-588-8100 Grand Rapids MI 49509

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Government will maintain its assessment of market conditions for any changes to encourage competition in future acquisitions of the supplies or services being procured. Changes may include, but are not limited to, equipment reaching the end of its life cycle . This will facilitate full and open competition for brand name or equivalent options, as well as OEM authorized service technicians who are certified and authorized outside of the network.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ava St Clair Biomedical Engineer

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Veronica Maskell Contracting Officer Commercial Acquisition Team, New Orleans (CAT NOLA) Acting Branch Chief, Division 1

AVA ST

CLAIR

Digitally signed by

AVA ST CLAIR

Date: 2026.02.10 07:45:20 -06'00'

VERONICA

MASKELL

Digitally signed by

VERONICA MASKELL

Date: 2026.02.10 08:55:29 -06'00'

VHAPG Part 806.3 OFOC Page 5 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-1643

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Jackie Merriman Division Chief Network Contracting Office 16

Reuben A. Zepeda Director of Contracting Network Contracting Office 16

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $90 million) or approve ($900K to $90 million) for other than full and open competition.

Daryl A. Berg Executive Director, RPO Central Head of Contracting Activity

JACKIE

MERRIMAN

Digitally signed by JACKIE

MERRIMAN

Date: 2026.02.12 13:22:58 -06'00'

DAVID

BOURGEOIS

Digitally signed by DAVID

BOURGEOIS

Date: 2026.02.19 11:25:45 -06'00'

DARYL

BERG

Digitally signed by

DARYL BERG

Date: 2026.02.25 08:25:27 -06'00'