AWARD Tennis Court Windscreen for Fayette Cou.pdf
PDF 278 KB Posted
- Solicitation number
- PE-65615-NONST-2025-000000048
- Issued by
- Fayette County, Georgia
About this file
This document is a Notice of Intent to Award for the Tennis Court Windscreen for Fayette County Public Schools (RFQ 25-015-075) solicitation issued by the Fayette County Public Schools Purchasing Department located in Fayetteville, Georgia. The intent is to select The Windscreen Company of Powder Springs, Georgia to provide tennis court windscreens to be installed at all high schools within the Fayette County Public Schools district. The award term is from November 14, 2024 to June 30, 2025.
The solicitation required respondents to provide pricing for layouts at Whitewater and Sandy Creek High Schools as well as at Starr's Mill, McIntosh, and Fayette County High Schools. The Windscreen Company's combined total project cost of $28,765 was selected as the best value based on the tabulated scoring. Detailed bid analysis and pricing is provided for the other respondents including Collins Company, BSN Sports, and Riley Contracting Inc. The evaluation criteria included respondent information, reference forms, cost proposals, insurance, and E-Verify documentation.
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| File | Type | Posted |
|---|---|---|
| Tennis Court Windscreen for Fayette County Pu.pdf |
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Text version
Fayette County Public Schools Purchasing Department
205 LaFayette Avenue, LaFayette Educational Center, Building A, Fayetteville, GA 30214
(770) 460-3535 ext. 1043 or purchasing@fcboe.org
Notice of Intent to Award Tennis Court Windscreen for Fayette County Public Schools (RFQ 25-015-075)
November 18, 2024
The Fayette County Public Schools Purchasing Department would like to thank all respondents who participated in this solicitation.
The intent of this notice is to communicate the preliminary results of the selection process performed by the Purchasing Department and end-users. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval may be required from the Superintendent or the Board of Education as required by policy.
Selected Respondent:
The Windscreen Company 3845 Powder Springs Road SW Powder Springs, Georgia 30127
Award Term:
November 14, 2024 - June 30, 2025
The following staff may be contacted for more information:
For project coordination including ordering and delivery:
Mike Satterfield (Director of Facilities Services)/Beria Orr (Maintenance Coordinator) 770-460-3522 and satterfield.mike@fcboe.org or orr.robert@fcboe.org
For contract/solicitation questions:
Jamie Marrero, Purchasing Associate 770-460-3522 or marrero.jamie@fcboe.org
For accounts payable or billing information:
Finance Department, Accounts Payable 770-460-3535 or invoices.finance@fcboe.org
Attachments:
Tabulations...
mailto:purchasing@mail.fcboe.org mailto:satterfield.mike@fcboe.org mailto:orr.robert@fcboe.org mailto:marrero.jamie@fcboe.org mailto:invoices.finance@mail.fcboe.org
Tabulations
Vendor Name Tabulated
Score
WHS & SCHS
Layout Cost
SMHS, MHS & FCHS
Layout Cost
Total Cost of Projects Combined
Collins Company 33 $5,364.00 $5,502.00 $27,234.00 BSN Sports 27 $3,685.00 $6,991.00 $28,343.00 The Windscreen Factory 35 $4,940.00 $6,295.00 $28,765.00 Riley Contracting Inc 28 $6,500.00 $9,000.00 $40,000.00
Bid Analysis
Collins Company BSN Sports The Windscreen Factory Riley Contracting Inc Whitewater & Sandy Creek Layout $5,364.00 $3,685.00 $4,940.00 $6,500.00 Starr's Mill, McIntosh & Fayette County Layout $5,502.00 $6,991.00 $6,295.00 $9,000.00
TOTAL PROJECTED COST COMBINED $27,234.00 $28,343.00 $28,765.00 $40,000.00
SPECIFICATION SCORE SCORE SCORE SCORE
Completed Form Required Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Completed Form Required Reference Form Good (3) [1] Reference Form Fair (2) [2] Reference Form Excellent (4) Reference Form Fair (2) [3] Completed Form Required Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Complete Paperwork Required W-9 Excellent (4) W-9 Excellent (4) W-9 Excellent (4) W-9 Excellent (4) Complete Paperwork Required Certificate of Insurance Excellent (4) Certificate of Insurance Poor (0) [4] Certificate of Insurance Excellent (4) Certificate of Insurance Fair (2) [5] Complete Paperwork Required E-Verify Documents Fair (2) [6] E-Verify Documents Fair (2) [7] E-Verify Documents Excellent (4) E-Verify Documents Fair (2) [8] Bid Submission Paperwork Meets Specifications Excellent (4) Meets Specifications Excellent (4) Meets Specifications Excellent (4) Meets Specifications Excellent (4) Bid Submission Requirement Site Visit Excellent (4) Site Visit Excellent (4) Site Visit Excellent (4) Site Visit Excellent (4) Total Project Cost $27,234.00 Excellent (4) $28,343.00 Good (3) $28,765.00 Good (3) $40,000.00 Fair (2)
TOTAL CALCULATED SCORE 33 27 35 28
Notes
[1] Collins Company provided a Reference Form but did not provide all the information required. A couple of items required were left blank.
[2] BSN Sports provided references on a separate attachment instead of filling out the Fayette County Public Schools Reference Form, as required.
[3] Riley Contracting Inc provided references on a separate attachment instead of filling out the Fayette County Public Schools Reference Form, as required.
[4] BSN Sports did not provide a current Certificate of Insurance, as required.
[5] Riley Contracting Inc provided a current Certificate of Insurance but did not list Fayette County Public Schools as the certificate holder, as required.
[6] Collins Company provided E-Verify documentation but did not initial all areas on the second page, as required.
[7] BSN Sports provided E-Verify documentation but did not initial all areas on the second page, as required.
[8] Riley Contracting Inc provided E-Verify documentation that did not include the Signature of Authorized Officer or Agent, as required.
| Intent to Award Notice_ RFQ 25-015-075 |
| Tabulations_ Tennis Court Windscreen for Fayette County Public Schools (RFQ 25-015-075) |
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