AWARD Seal Coating for Fayette County Public .pdf

Fayette County Public Schools Purchasing Department

205 LaFayette Avenue, LaFayette Educational Center, Building A, Fayetteville, GA 30214

(770) 460-3535 ext. 1043 or purchasing@fcboe.org

Notice of Intent to Award Seal Coating for Fayette County Public Schools (RFQ 24-035-075)

June 5, 2024

The Fayette County Public Schools Purchasing Department would like to thank all respondents who participated in this solicitation.

The intent of this notice is to communicate the preliminary results of the selection process performed by the Purchasing Department and end-users. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval may be required from the Superintendent or the Board of Education as required by policy.

Selected Respondent:

The K&E Group USA, LLC 250 Robinson Drive, Suite D Fayetteville, Georgia 30214

Award Term:

June 5, 2024 - June 30, 2025

The following staff may be contacted for more information:

For project coordination including ordering and delivery:

Mike Satterfield, Director of Facilities Services 770-460-3522 and satterfield.mike@fcboe.org

For contract/solicitation questions:

Jamie Marrero, Purchasing Associate 770-460-3522 or marrero.jamie@fcboe.org

For accounts payable or billing information:

Finance Department, Accounts Payable 770-460-3535 or invoices.finance@fcboe.org

Attachments:

Tabulations...

mailto:purchasing@mail.fcboe.org mailto:satterfield.mike@fcboe.org mailto:marrero.jamie@fcboe.org mailto:invoices.finance@mail.fcboe.org

Tabulations

Vendor Name Tabulated

Score Starr's Mill Complex

Whitewater Complex

Center of Innovations

Total Cost of Projects Combined

CGS LLC 27 $45,000.00 $26,429.21 $32,900.00 $104,329.21

The Surface Masters Non-Responsive $36,920.00 $25,755.00 $23,290.00 $85,965.00 Double A&A Grading and Paving Non-Responsive $12,373.96 $9,401.22 $8,351.53 $30,126.71 The K&E Group USA, LLC 37 $25,000.00 $15,000.00 $27,500.00 $67,500.00 Middle Georgia Seal Coating Inc 29 $53,392.00 $36,282.00 $28,942.00 $118,616.00 Blackjack Paving LLC 35 $49,896.00 $32,636.00 $30,066.00 $112,598.00

Bid Analysis

CGS LLC The Surface Masters Double A&A Grading and Paving The K&E Group USA, LLC Middle Georgia Seal Coating Inc Blackjack Paving LLC Starr's Mill Complex $45,000.00 $36,920.00 $12,373.96 $25,000.00 $53,392.00 $49,896.00 Whitewater Complex $26,429.21 $25,755.00 $9,401.22 $15,000.00 $36,282.00 $32,636.00 Center of Innovations $32,900.00 $23,290.00 $8,351.53 $27,500.00 $28,942.00 $30,066.00 TOTAL PROJECTED COST $104,329.21 $85,965.00 $30,126.71 $67,500.00 $118,616.00 $112,598.00

SPECIFICATION SCORE SCORE SCORE SCORE SCORE SCORE

Completed Form Required Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Completed Form Required Reference Excellent (4) Reference Excellent (4) Reference Excellent (4) Reference Excellent (4) Reference Excellent (4) Reference Excellent (4) Completed Form Required Business Capability Good (3) [1] Business Capability Good (3) [2] Business Capability Poor (0) [3] Business Capability Excellent (4) Business Capability Poor (0) [4] Business Capability Fair (2) [5] Completed Form Required Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Complete Paperwork Required W-9 Poor (0) [6] W-9 Excellent (4) W-9 Good (3) W-9 Excellent (4) W-9 Excellent (4) W-9 Excellent (4) Complete Paperwork Required Certificate of Insurance Fair (2) [7] Certificate of Insurance Excellent (4) Certificate of Insurance Poor (0) [8] Certificate of Insurance Fair (2) [9] Certificate of Insurance Poor (0) [10] Certificate of Insurance Excellent (4) Complete Paperwork Required E-Verify Documents Excellent (4) E-Verify Documents Excellent (4) E-Verify Documents Excellent (4) E-Verify Documents Excellent (4) E-Verify Documents Excellent (4) E-Verify Documents Excellent (4) Bid Submission Paperwork Organization Excellent (4) Organization Excellent (4) Organization Good (3) [11] Organization Good (3) [12] Organization Good (3) [13] Organization Good (3) [14] Bid Submission Requirement Site Visit Fair (2) [15] Site Visit Poor (0) [16] Site Visit Poor (0) [17] Site Visit Excellent (4) Site Visit Excellent (4) Site Visit Excellent (4) Total Project Cost $104,329.21 Good (3) $85,965.00 Poor (0) $30,126.71 Excellent (4) $67,500.00 Excellent (4) $118,616.00 Fair (2) $112,598.00 Fair (2) TOTAL CALCULATED SCORE 27 Non-Responsive 31 Non-Responsive 26 37 29 35

Notes

[1] CGS LLC: Business Capability not notarized, as required.

[2] The Surface Masters: Business Capability Form not notarized, as required.

[3] Double A&A Grading and Paving: Missing answers on Business Capability Form (provided a capability statement on a letterhead/did not address all questions required) and form was not notarized, as required.

[4] Middle Georgia Seal Coating Inc: Missing answers on the Business Capability Form (provided answers on a separate attachment) and form was not notarized, as required.

[5] Blackjack Paving LLC: Missing answer/attachment for Question 3 on the Business Capability From and form was not notarized, as required.

[6] CGS LLC: W-9 Missing

[7] CGS LLC: Certificate holder blank on Certificate of Insurance. Should list Fayette County Public Schools.

[8] Double A&A Grading and Paving: Certificate of Insurance Missing

[9] The K&E Group USA LLC: Certificate of Insurance Certificate Holder is listed as The K&E Group USA, LLC instead of Fayette County Public Schools, as required.

[10] Middle Georgia Seal Coating Inc: Certificate of Insurance Missing

[11] Double A&A Grading and Paving: Paperwork was out of order.

[12] The K&E Group USA LLC: Paperwork was out of order.

[13] Middle Georgia Seal Coating Inc: Paperwork was out of order.

[14] Blackjack Paving LLC: Paperwork was out of order.

[15] CGS LLC: Sent the site visit notification to the wrong email address.

[16] The Surface Masters: Did not complete the required site visit. Bid found non-responsive.

[17] Double A&A Grading and Paving: Did not complete the required site visit. Bid found non-responsive.