Award Recommendation Watervliet Rest Areas 2026.pdf
PDF 163 KB Posted
- Solicitation number
- NIA1 591 260000000805 1
- Issued by
- Berrien County, Michigan
About this file
This Award Recommendation document issued by the Michigan Department of Transportation (MDOT) Purchasing Unit details the results of a competitive solicitation for janitorial and grounds services at the Watervliet Rest Area in MDOT's Southwest region. The Request for Proposal (RFP) 2600000002409 was posted on SIGMA VSS on August 11, 2026, with a 15-day response period and a due date of August 25, 2026. Four vendors submitted proposals by the deadline. The contract is structured as a Master Agreement with an initial one-year term and four optional one-year renewal periods, providing flexibility for contract extension based on performance and continued need.
The evaluation process utilized a pass/fail methodology based on five mandatory criteria: completion and acceptability of vendor questions responses, acceptance of standard contract terms, completion of Schedule A with required agreement or exception responses, completion of Schedule B, and completion of the Confidential Treatment Form. Three of the four bidders received passing evaluations. Pricing evaluation among the passing bidders resulted in the following proposals: Finish Line Property Solutions LLC at $183,184.80, 4M Building Solutions LLC at $113,520.00, and Road Runr Maintenance Inc at $171,715.00. The award recommendation was made to 4M Building Solutions LLC, located in Jenison, Michigan, as the responsive and responsible bidder offering the lowest price of $113,520.00 for the one-year initial contract term, pending State Administrative Board approval if applicable.
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Michigan.gov/MiProcurement
Version 2024-2 Page 1 of 3
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000805
Notice of Intent to Award Date: 8/26/2026
The Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 2600000002409 for Janitorial/Grounds Services for the Watervliet Rest Area in MDOT’s Southwest region, and has recommended an award to 4M Building Solutions, LLC in the amount of $113,520.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Mark Morrison, Solicitation Manager.
Morrisonm@michigan.gov 517-275-1834
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide janitorial/ground services to the Watervliet rest area located in the MDOT Southwest region. The term of this contract is a Master Agreement, 1 Year agreement, with 4, 1-Year Options to extend.
Bidders:
The RFP was posted on SIGMA VSS on Tuesday, August 11, 2026, for 15 days. The following bidders submitted proposals by the published due date of Tuesday, August 25, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE** Finish Line Property Solutions LLC
27212 V DR S Homer, MI 49245 No No
4M Building Solutions
LLC
6578 Roger Dr, Suite A Jenison, MI 49428 No No
Road Runr Maintenance, Inc.
4516 Pontiac Lake Rd Waterford, MI 48328 No No
Palm Grace Holding Vendor did not provide No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board
Version 2024-2 Page 2 of 3
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Evaluation Process, PASS/FAIL Evaluation
The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:
Criteria Pass/Fail
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
The Responses to this solicitation were reviewed by the Solicitation Manager, Mark
Morrison, in collaboration with Program Manager, Mike Winchester.
III. Evaluation Results
The evaluators reviewed the 4 responding proposals and made the following determinations related to the published specifications:
Spe c #
Specification Finish Line
4M Road Runr
Palm Grace
Holding
1 Vendor Questions Worksheet is completed.
PASS PASS PASS FAIL
2 Standard Contract Terms are accepted.
PASS PASS PASS FAIL
3 Schedule A is completed with required responses indicating agreement or exception.
PASS PASS PASS FAIL
4 Schedule B is completed.
PASS PASS PASS FAIL
Version 2024-2 Page 3 of 3
Spe c #
Specification Finish Line
4M Road Runr
Palm Grace
Holding
5 Confidential Treatment Form is completed
PROPOSAL
DETERMINATION
IV. Pricing Summary
Pricing was evaluated for the 3 bidders who responded prior to the bid closing deadline and who received a PASS rating. The following is a summary of the price proposals:
VENDORS 1 YEAR PRICE
Finish Line Property Solutions LLC $ 183,184.80
4M Building Solutions LLC $113,520.00
Road Runr Maintenance Inc $171,715.00
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to 4M Building Solutions LLC in the amount of $113,520.00.
File details come from the government source that posted it. Updated .