Award Recommendation - REF 26-2295.pdf
PDF 198 KB Posted
- Attached to
- BSBP-BEP Refrigeration Replacements - 43 units
- Solicitation number
- NIA1 186 260000000677 1
- Issued by
- Ingham County, Michigan
About this file
This is an Award Recommendation document from the Michigan Department of Labor and Economic Opportunity (LEO) for RFP 260000002295, a refrigeration equipment replacement project. The solicitation sought a contractor to provide and replace 43 refrigeration units at multiple locations across Michigan. The RFP was posted on SIGMA VSS on July 1, 2026, with a 14-day response period and a proposal due date of July 15, 2026. Two vendors submitted proposals: Gold Star Equipment Inc. and Elliott Food Equipment LLC. Both bidders demonstrated they were responsive and responsible vendors by passing all mandatory requirements outlined in the Statement of Work and vendor documentation. The Notice of Intent to Award was issued on July 27, 2026, pending State Administrative Board approval.
Elliott Food Equipment LLC was recommended for award in the amount of $107,554.00 as the lowest-priced responsive and responsible bidder. The pricing evaluation compared unit costs across eight equipment categories totaling 43 units, including coolers and freezers in various configurations (1-door and 2-door, glass front and stainless steel storage models). Elliott Food Equipment's total proposal cost of $107,554.00 was $5,609.34 lower than Gold Star Equipment Inc.'s bid of $113,013.34. The award recommendation was based on a lowest-price evaluation methodology, with Elliott Food Equipment qualifying for an ENERGY STAR instant rebate of $1,450.00 and a 2% quick payment discount. Neither bidder was designated as a Service-Disabled Veteran Owned Business or Geographically Disadvantaged Business Enterprise. Debriefing sessions are available to unsuccessful bidders upon request from Solicitation Manager Kristin Myers.
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Text version
Michigan.gov/MiProcurement
Version 2024-2 Page 1 of 3
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000677
Notice of Intent to Award Date: 7/27/2026
The Department of Labor and Economic Opportunity office has completed the evaluation of RFP 260000002295 and has recommended an award to Elliott Food Equipment LLC in the amount of $107,554.00 pending State Administrative Board approval, if applicable.
More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.
The Solicitation Manager may be contacted as follows:
Kristin Myers, Solicitation Manager MyersK6@michigan.gov
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide and replace 43 refrigeration units at multiple locations across the State of Michigan.
Bidders:
The RFP was posted on SIGMA VSS on 7/1/2026 for 14 days. The following bidders submitted proposals by the published due date of 7/15/2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE** Gold Star Equipment Inc., dba Gold Star Products
21680 Coolidge Hwy Oak Park MI 48237 NO NO
Elliott Food Equipment
LLC
2224. W. Willow Street Lansing MI 48917 NO NO
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board https://www.michigan.gov/dtmb/policies/state-ad-board mailto:MyersK6@michigan.gov
Version 2024-2 Page 2 of 3
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements
PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:
Voting
Kristin Myers, Solicitation Manager LEO/Purchasing Ellen Kent, State Administrative Manager
LEO/BSBP
Nicolas Rose, Manager
LEO/BSBP
Daniel Delaney, Promotional Agent
LEO/BSBP
III. Evaluation Results
The evaluators reviewed the proposals and made the following determinations related to the published specifications:
Spec # Specification Gold Star Equipment Inc.
Elliott Food Equipment LLC
1 Schedule A – Statement of Work, Sections 1-4
PASS PASS
2 Schedule A- Statement of Work, Sections 5-9
PASS PASS
3 Schedule A- Statement of Work, Sections 10-16
PASS PASS
4 Schedule A- Statement of Work, Sections 17-27
PASS PASS
5 Vendor Question Worksheet PASS PASS
PROPOSAL DETERMINATION PASS PASS
Version 2024-2 Page 3 of 3
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
Deliverable Gold Star Equipment Inc.
Elliott Food Equipment
LLC
Gold Star Equipment Inc.
Elliott Food Equipment
LLC
QTY Description Per Unit Price Extended Pricing 3 Cooler – 1 Door –
Glass Front Display $ 1784.29 $1,916.00 $ 5,642.405 $ 5,748.00
17 Cooler – 2 Door – Glass Front Display
$ 2,611.58 $ 2,703.00 $ 46,037.56 $ 45,951.00
1 Cooler – 1 Door – Stainless Steel Storage
$ 2,003.07 $ 1,798.00 $ 20,99.582 $ 1,798.00
5 Cooler – 2 Door – Stainless Steel Storage
$ 2,832.98 $ 2,468.00 $ 14,647.46 $ 12,340.00
5 Freezer – 1 Door – Glass Front Display
$ 2,312.89 $ 2,245.00 $ 12,047.01 $ 11,225.00
1 Freezer – 2 Door – Glass Front Display
$ 3,491.28
$ 3,469.00 $ 3,587.792 $ 3,469.00
6 Freezer – 1 Door – Stainless Steel Storage
$ 2.373.81 $ 1,918.00 $ 14,821.93 $ 11,508.00
5 Freezer – 1 Door – Stainless Steel Storage
$ 3,559.41 $ 3,103.00 $ 18,279.61 $ 15,515.00
Total $ 113,013.34 $107,554.00 $ 117,163.3 $107,554.00
ENERGY STAR
Instant Rebate $(-1450.00)
Quick Payment Terms 2% off invoice Total Proposal Cost $107,554.00 $115,713.3
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Elliott Food Equipment LLC in the amount of $107,554.00.
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