Award Recommendation Galesburg Rest Areas 2026.pdf

Michigan.gov/MiProcurement

Version 2024-2 Page 1 of 3

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000804

Notice of Intent to Award Date: 8/26/2026

The Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 2600000002406 for Janitorial/Grounds Services for the Galesburg Rest Area in MDOT’s Southwest region, and has recommended an award to 4M Building Solutions, LLC in the amount of $116,028.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Mark Morrison, Solicitation Manager.

Morrisonm@michigan.gov 517-275-1834

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide janitorial/ground services to the Galesburg rest area located in the MDOT Southwest region. The term of this contract is a Master Agreement, 1 Year agreement, with 4, 1-Year Options to extend.

Bidders:

The RFP was posted on SIGMA VSS on Tuesday, August 11, 2026, for 15 days. The following bidders submitted proposals by the published due date of Tuesday, August 25, 2026.

Bidder Address, City, State, Zip Code SDVOB* GDBE** Finish Line Property Solutions LLC

27212 V DR S Homer, MI 49245 No No

4M Building Solutions

LLC

6578 Roger Dr, Suite A Jenison, MI 49428 No No

Road Runr Maintenance, Inc.

4516 Pontiac Lake Rd Waterford, MI 48328 No No

RNA Michigan Holdings, LLC dba RNA Facilities Management LLC

2701 I-94 Service Dr Building A Ypsilanti, MI 48198

No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Evaluation Process, PASS/FAIL Evaluation

The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:

Criteria Pass/Fail

1. Responses to Vendor Questions are complete and acceptable

2. Responses on Schedule A are complete and acceptable

3. Schedule B is complete The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

The Responses to this solicitation were reviewed by the Solicitation Manager, Mark

Morrison, in collaboration with Program Manager, Mike Winchester.

III. Evaluation Results

The evaluators reviewed the 4 responding proposals and made the following determinations related to the published specifications:

Spe c #

Specification Finish Line

4M Road Runr

RNA

1 Vendor Questions Worksheet is completed.

PASS PASS PASS PASS

2 Standard Contract Terms are accepted.

PASS PASS PASS PASS

3 Schedule A is completed with required responses indicating agreement or exception.

PASS PASS PASS PASS

4 Schedule B is completed.

PASS PASS PASS PASS

5 Confidential Treatment Form is completed

PASS PASS PASS PASS

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Spe c #

Specification Finish Line

4M Road Runr

RNA

PROPOSAL

DETERMINATION

PASS PASS PASS PASS

IV. Pricing Summary

Pricing was evaluated for the 4 bidders who responded prior to the bid closing deadline and who received a PASS rating. The following is a summary of the price proposals:

VENDORS 1 YEAR PRICE

Finish Line Property Solutions LLC $ 173,639.16

4M Building Solutions LLC $116,028.00

Road Runr Maintenance Inc $158,540.00

RNA Michigan Holdings, LLC dba RNA Facilities Management LLC

$ 164,102.00

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to 4M Building Solutions LLC in the amount of $116,028.00.