Award Recommendation and Summary.pdf
PDF 493 KB Posted
- Attached to
- Sign Pipe
- Solicitation number
- 5428-0-2025-TJ
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a City of Madison Quote Award Recommendation document prepared by the Finance Department for Bid 5428-0-2025-TJ for Sign Pipe, recommended by the Traffic Engineering Department. The project involves the procurement of galvanized steel pipe with specifications of 2" I.D., 2-3/8" O.D., Schedule 40 with .154" wall thickness in 21-foot lengths, totaling 6,279 linear feet. The pipe must be delivered in bundles of 26 pieces with at least 7 straps per bundle at equal distances. Five bids were received for this Request for Quote. The award was made to Gerarden Fabrication & Design, LLC, with a contract term of 60 days from receipt of order and no renewal options. The purchasing reviewer completed the evaluation on October 8, 2025.
The awarded bid from Gerarden Fabrication & Design, LLC totals $26,772.31, representing a unit price of $4.2638 per linear foot with 14-21 days delivery. This was the most cost-effective option balancing price and delivery time; Technology International Inc. was not selected due to lead time concerns. No local vendors were proposed, and local preference policy did not influence the award decision. The contract contains no price adjustment terms and is an actual contract amount rather than an estimate. No grant funding is associated with this project, and all budget commitments and available funds are listed as N/A. The City may terminate the contract without penalty if the Common Council fails to appropriate funds for continuation in any ensuing fiscal year.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ 5428.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Traffic Engineering
Bid number: 5428-0-2025-TJ
Bid Description: Sign Pipe
Project description:
Sign Pipe
Contract term:
Initial term: 60 days from receipt of order
Number of potential renewals: 0
Award amount:
Initial term award amount: $26,772.31
Total potential award amount, including all future renewals*: $26,772.31
The award amount is: ☐X Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: X No ☐ Yes (if yes, explain below)
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment NA Next year commitment* NA
Current budget available NA Next year budget available* NA
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 5 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Gerarden Fabrication & Design, LLC
Purchasing reviewer: Reviewer name. Initials: TJ Date: 10/08/2025
City of Madison
RFQ 5428-0-2025-TJ
Sign Pipe Awarded to: Gerarden Fabrication & Design, LLC Notes: Due to lead time Technology International Inc. was not selected.
Item Quantity Description Unit Price Extended
Price Days to Delivery
ARO:
Unit Price
Extended Price
Days to Delivery
ARO:
Unit Price Extended
Price Days to Delivery
ARO:
1 6,279 LF
Pipe, steel, galvanized, electric resistance weld, 2” I.D., 2-3/8” O.D.
| a. | Schedule 40, Wall thickness .154” |
| b. | No threads, 21 foot lengths |
| c. | To be strapped at least 7 straps per bundle |
in equal distances down the pipe in bundles of 26 pieces.
| d. | Delivered prices only |
| e. | 6,279 LF total |
$5.14 $32,274.06 3 Days $4.2638 $26,772.31 14-21 Days $7.04 $44,204.16 60 Days
Total $32,274.00 Total $26,772.31 Total $44,204.16 Local Vendor Total N/A Local Vendor Total N/A Local Vendor Total N/A
Item Quantity Description Unit Price Extended
Price Days to Delivery
ARO:
Item Quantity Description Unit
Price Extended Price
Days to Delivery ARO:
1 6,279 LF
299 2 X SCHD 40 GALVANIZED PIPE A53
Length 21' 0" Weight 23,106.72 Country of Origin: USA
$4.20 $26,371.80 12-15 Weeks 1 6,279 LF
2.375 X .154
(STD) A/SA53-B
ERW
Galvanized.
Plain ends.
$4.34 $27,250.00 Weight 22,981
$4.34 $27,250.00 16 Weeks
Total $26,371.80 Total $27,250.00 Local Vendor Total N/A Local Vendor Total N/A
Technology International, Inc. Option 2Sign PipeSign Pipe Technology International, Inc. Option 1
Sign Pipe KMP Metals LLC Gerarden Fabrication & Design, LLC Northway Fence
| RFQ 5428 Award Recommendation_ |
| RFQ 5428 Summary |
| Sheet1 |
File details come from the government source that posted it. Updated .