Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFP 260000001608 Herbicides, Tank Mixing, and Training and has recommended an award to Red River Specialties, LLC in the amount of $7,000,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Alannah Doak, Solicitation Manager.

Doaka@michigan.gov Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Herbicides, Tank Mixing, and Training. The term of this contract is five, with up to three, one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on Tuesday, May 26, 2026, and posted for 31 days. The following bidders submitted proposals by the published due date of Friday, June 26, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Mandatory Minimum Requirements Provide documentation to support the following:

· Agricultural Pesticide Dealer License,

· Restricted Use Pesticide dealer (RUP) license is also sufficient.

Proposal Instructions: Evaluation Process The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Joint Evaluation Committee, which consisted of the following individuals:

Alannah Doak, Solicitation Manager DTMB – Central Procurement Services Anna Swanson

MDOT

Kimberly Marton

DNR

Nate DeVries

DNR

Carla Ahlschwede

MDOT

Tim Gierman

DNR

III. Evaluation Results A. Red River Specialties, LLC The Evaluation Team determined that Red River Specialties, LLC based on a score of 98.5, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 4-14 39/40 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. In Section 5, Warranties, the Bidder did not provide all required warranty contact information.

2. Schedule A, Statement of Work, Sections 16-25 45/45 The Evaluation Team determined that the Bidder met all requirements of this section with no exceptions. No deficiencies were noted.

3. Schedule A, Statement of Work, Sections 26-35 10/10 The Evaluation Team determined that the Bidder met all requirements of this section with no exceptions. No deficiencies were noted.

4. Vendor Questions Worksheet 4.5/5 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. In Section 1 of the Vendor Questions Worksheet, Contact Information, the Bidder did not provide all required contact information.

Total Score: 98.5/100 B. Orion Solutions LLC The Evaluation Team determined that Orion Solutions LLC, based on a score of 90.5, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 4-14 35/40 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. In Section 5, Warranties, the Bidder did not explain the process for reporting warranty issues. Bidder did not provide information for the person responsible for warranties.

b. In Section 12, Training, the Bidder did not describe any training included in the proposal or outline any additional training capabilities.

c. Bidder did not submit proposal files in a modifiable format per section 6 of the proposal instructions.

2. Schedule A, Statement of Work, Sections 16-25 40.5/45 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. In Section 16, Organizational Chart, Bidder failed to submit their organizational chart.

b. In Section 24, Delivery Programs, Bidder failed to explain in detail their delivery program, including any limitations such as quantity.

3. Schedule A, Statement of Work, Sections 26-35 10/10 The Evaluation Team determined that the Bidder met all requirements of this section with no exceptions. No deficiencies were noted.

4. Vendor Questions Worksheet 5/5 The Evaluation Team determined that the Bidder met all requirements of this section with no exceptions. No deficiencies were noted.

Total Score: 90.5/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. Please refer to the following attachments below for pricing offered by vendors:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Red River Specialties LLC provided the best value to the State. Best value factors for Award Recommendation include:

· Red River Specialties, LLC, with a proven track record in working with the State for many years, has a deep knowledge of Michigan’s Herbicide market. During this vendor relationship, Red River Specialties, LLC has a proven track record of meeting or exceeding contract performance expectations.

· In their proposal response to Section 12 Training, Red River Specialties, LLC stated they provide both classroom and field training offered and has the ability to conduct webinars for regional coverage.

· Other Value, as there would be no change from the State’s current Contractor thus eliminating additional orientation or transition administrative burden for the State.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Red River Specialties, LLC in the amount of $7,000,000.00.

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