Award Recommendation 261402.docx
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- Attached to
- RFP 26-1402 DNR GW Sample & Analysis CLSP-
- Solicitation number
- NIA1 751 260000000400 1
- Issued by
- Michigan
About this file
This is an Award Recommendation document issued by the Michigan Department of Natural Resources for RFP 260000001402 regarding Groundwater Discharge Sampling and Analysis for Clear Lake State Park. The solicitation sought a contractor to provide groundwater sampling, analysis, and monitoring services for five septic systems and eight monitoring wells located at Clear Lake State Park. The RFP was posted on SIGMA VSS on March 27, 2026, with a proposal due date of April 10, 2026. Two bidders submitted proposals: Operations Services, Inc. and TriMedia Holdings, LLC. The contract term is three years with up to two renewal options available. The Notice of Intent to Award was issued on April 14, 2026, pending State Administrative Board approval.
Both bidders were evaluated as responsive and responsible vendors and received passing ratings across all four specification categories, which addressed requirements, sampling procedures, pricing and invoicing, staffing, reporting, and compliance. Operations Services, Inc. was recommended for award based on lowest price evaluation methodology at a total contract value of $96,138.00 for the three-year term, compared to TriMedia Holdings' proposal of $131,772.75. Operations Services, Inc.'s monthly, quarterly, and annual service fees total $32,046.00 per year. Neither bidder qualified as a Service-Disabled Veteran-Owned Business (SDVOB) or Geographically Disadvantaged Business Enterprise (GDBE). Debriefing sessions are available to non-selected bidders upon request through Solicitation Manager Amanda Pauly.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000400 Notice of Intent to Award Date: 4/14/2026 The Department of Natural Resources office has completed the evaluation of RFP 260000001402 Groundwater Discharge Sampling and Analysis for Clear Lake and has recommended an award to Operations Services, Inc. in the amount of $96,138.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Amanda Pauly, Solicitation Manager.
Paulya3@michigan.gov 517.388.9905
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide ground water sampling, analysis and monitoring five septic systems and eight monitoring wells at Clear Lake State Park. The term of this contract is 3, with up to 2 renewal options.
Bidders:
The RFP was posted on SIGMA VSS on 03/27/26. The following bidders submitted proposals by the published due date of 04/10/2026.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Operations Services, Inc. (OSI) |
| 10281 Old US 27S, Gaylord MI, 49735 |
| No |
| No |
| TriMedia Holdings, LLC |
| 830 W. Washington Street, Marquette, MI 49855 |
| No |
| No |
**GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Solicitation Manager and Program Manager, which consisted of the following individuals:
Advisory
Amanda Pauly, Buyer DNR Finance and Operations
Michael Sutton, Park Supervisor DNR Parks and Recreation
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Spec # |
| Specification |
| Operations Services, Inc. |
| TriMedia |
| 1 |
| Requirements, Sampling, QA/QC, Procedures – Schedule A, Statement of Work, Sections 1-4 |
| PASS | PASS |
| 2 | |
| Pricing, Ordering, Invoicing and Payment – Schedule A, Statement of Work, Sections 5-7 | |
| PASS | PASS |
| 3 | |
| Staffing, Transition, Reporting, Liquidated Damanges, ADA Compliance – Schedule A, Statement of Work, Section 8-12 |
| PASS | PASS |
| 4 | |
| Schedule B Pricing | |
| PASS | PASS |
| PROPOSAL DETERMINATION |
| PASS |
| PASS |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Description of Service |
| Operations Services, INC. |
| Tri Media |
| Water Sampling, Analysis, Monitoring, Supplies and Reporting Monthly, Quarterly, and Annually based on schedule |
| $32,046.00 |
| $43,924.25 |
| Contract term |
| 3-year Contract |
| (Multiply line 1 and 2) Total Contract Term Service Fee |
| $96,138.00 |
| $131,772.75 |
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Operations Services, Inc. in the amount of $96,138.00.
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