Award Letter and Synopsis SIGMA.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFP No. No. 171 180000002776 and has recommended an award to Midstate Security Company, LLC in the amount of $1,000,000.00 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Brian Fairbrother, Solicitation Manager FairbrotherB@Michigan.gov 517.249.0457 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Camera Systems Integrator and Installation. The term of this contract is three years, with up to two, one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 6/7/2018 The following bidders submitted proposals by the published due date of 7/19/2018.

City, State Zip

SDVOB*

Midstate Security Company, LLC

*SDVOB: Service-Disabled Veteran Owned Business

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with the Joint Evaluation Committee, which consisted of the following individuals:

Brandon Philips, SAM Cybersecurity Infrastructure Protection, DTMB

Steven Jansen, Departmental Analyst Cybersecurity Infrastructure Protection, DTMB

Dan Stevens, Category Manager Central Procurement Services, DTMB

Brian Fairbrother, Category Analyst Central Procurement Services, DTMB

III. Evaluation Results A. Midstate Security Company, LLC

The Evaluation Team determined that Midstate Security Company, LLC based on a score 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Product Quality – Schedule A, Statement of Work, Sections 1-4 The Evaluation Team determined that overall the responses were satisfactory.

2. Service Capabilities – Schedule A, Statement of Work, Sections 5 The Evaluation Team determined that overall the responses were satisfactory.

3. Delivery Capabilities – Schedule A, Statement of Work, Section 6 The Evaluation Team determined that overall the responses were satisfactory.

4. Vendor Questions Worksheet The Evaluation Team determined that overall the responses were satisfactory.

Total Score: 100/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Negotiations:

Midstate Security Company, LLC agreed to discount the list of quoted SKU prices at an additional 2%. In addition, Midstate Security Company, LLC agreed to accept the State of Michigan offer for a 2%/10 net 45 prompt payment discount for this contract.

VII. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Technical Evaluation Criteria, Section 8 Evaluation Process, and price. Midstate Security Company, LLC provided the best value to the State. Best value factors for Award Recommendation include product quality, service capabilities, and delivery capabilities. Award Recommendation is made to Midstate Security Company, LLC in the amount of $979,717.15.

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