Award Letter and Synopsis SIGMA 7-2-18.docx
DOCX document 86 KB Posted
- Solicitation number
- NIA1 472 180000000437 1
- Issued by
- Ingham County, Lansing City, Michigan
About this file
This Award Letter and Synopsis document pertains to a Request for Proposal issued by the Michigan Department of Corrections for gym floor services at the Thumb Correctional Facility. The RFP, designated 180000002829, solicited responses for the provision and installation of a new gym floor at the specified facility. The solicitation was posted on the SIGMA VSS platform on June 15th at 12:18 p.m., with proposals due by June 29th at 3:00 p.m. The project represents a one-time purchase with no specified renewal options. Only one bidder, Dynamic Sports Construction, Inc., submitted a proposal by the published deadline.
The award has been recommended to Dynamic Sports Construction, Inc., located in Leander, Texas, in the amount of $47,034.00, comprised of $30,030.00 for gym floor materials and $17,004.00 for installation services. The vendor received a perfect technical evaluation score of 100 points based on Schedule A requirements (75 points) and responses to the Vendor Questions Sheet including prior experience verification (25 points). Dynamic Sports Construction, Inc. demonstrated prior experience working within Michigan Department of Corrections facilities and agreed to all specified requirements, delivery dates, and installation timelines. No service-disabled veteran-owned business designation was noted for the winning bidder. The Solicitation Manager, Adam Cheadle, is available to conduct debriefing sessions with non-winning bidders.
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Text version
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Michigan Department of Corrections |
| 206 E. Michigan Ave., Lansing, MI 48933 |
Recommendation of Award
The Department of Corrections office has completed the evaluation of RFP 180000002829, Gym Floor – Thumb Correctional Facility, and has recommended an award to Dynamic Sports Construction, Inc. in the amount of $47,034.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Adam Cheadle, Solicitation Manager cheadlea@michigan.gov 517-335-0354
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide and install a new gym floor at the Thumb Correctional Facility. The term of this project is a one-time purchase.
Bidders:
The RFP was posted on SIGMA VSS on June 15th at 12:18pm. The following bidders submitted proposals by the published due date of June 29th at 3:00pm.
| Bidder |
| Address |
City, State Zip
SDVOB*
Dynamic Sports Construction, Inc.
| 301 Sonny Drive, Leander, TX 78641 |
| No |
*SDVOB: Service-Disabled Veteran Owned Business
Version 1 Revised: 07-28-2017
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Solicitation Instructions, Section 7, Evaluation Process.
Schedule A – 75 Points Vendor Questions Sheet (Including Prior Experience) – 25 Points The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager:
Advisory
Adam Cheadle, Solicitation Manager
MDOC/PMCD
III. Evaluation Results A. Dynamic Sports Construction, Inc.
The Evaluation Team determined that Dynamic Sports Construction, Inc. based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A The vendor met all the requirements listed in Schedule A. They agreed to the specific specs and are a supplier of the brand that was requested. Dates for delivery and installation were agreed to by the vendor along with all other necessary requirements dictated throughout Schedule A. The responses throughout were all satisfactory.
2. Vendor Questions Sheet The vendor answered the vendor question sheet with satisfactory responses. It was verified that the vendor has previous experience working inside an MDOC facility.
Total Score: 100/100
IV. Technical Evaluation Summary
| Selection Criteria |
| Dynamic Sports Construction, Inc. |
| 1 |
| Schedule A |
| 75 |
| 2 |
| Vendor Questions Sheet (Including Prior Experience) |
| 25 |
| Total |
| 100 |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| Dynamic Sports Construction, Inc. |
| 1 |
| Gym Floor Materials |
| $30,030.00 |
| 2 |
| Installation |
| $17,004.00 |
| Total Price |
| $47,034.00 |
VI. Award Recommendation:
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Dynamic Sports Construction, Inc. in the amount of $47,034.00.
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