Award Letter and Synopsis.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Natural Resources Procurement Services Office has completed the evaluation of the solicitation responses to furnish all labor, materials, and equipment to install a ventilation system and related items at the DNR Traverse City Customer Service Center garage, Grand Traverse County, Michigan. The DNR has recommended an award to the lowest bidder, Bob’s Furnace Service, Traverse City, MI, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a contractor to furnish all labor, materials, and equipment to install the ventilation system at the DNR Traverse City Customer Service Center, Grand Traverse County, MI. This is a one-time purchase only.

Bidders:

The RFP was posted on SIGMA VSS on Friday, May 17, 2019, RFP #190000000449 with bids being due on Wednesday, June 12, 2019 at 2:00 p.m.

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Bid Results:

Bob’s Furnace Service $12,183.39

II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Manager(s). Bid submittal was compared against published specifications. Evaluation Committee consisted of the following individuals:

Charlotte Kiefer Project Manager N/A

Patrick Avendt, DNR Buyer N/A

III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the sole responsive bidder: Bob’s Furnace Service, 1797 Park Dr., Traverse City, MI 49868 in the amount of $12,183.39.

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