Award Information

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Summary of Muscogee County School District Request for Proposal 22-021

Wide Area Network (WAN) Services For Muscogee County School District

The purpose of this report is to summarize the status of the Request for Proposal (RFP) released and evaluated for wide area network (WAN) services for Muscogee County School District.

Desired outcome: The Muscogee County School District is seeking to secure a contract for a high-capacity, reliable network that links all schools and ancillary facilities through a wide area network (WAN) communication service.

RFP Process: On February 14, 2022, RFP #22-021 was emailed to thirty-seven vendors and posted to the Muscogee County School District (MCSD) website. Responses were received from two vendors. A vendor contact summary is below.

Vendor Contact Method Response

AT&T Email No response

Alexander Electric Email No response

BorderLAN Email No response

Bytespeed Email No response

Carousel Industries Email No response

CMS Communications, Inc. Email No response

Comnet Technical Solutions, Inc. Email No response

Crown Castle Email Bid received CSN Website No response

Dexon Computer, Inc. Email No response

ENA Email No response

En Pointe Technologies Sales LLC Email No response

GHA Technologies, Inc. Email No response

Global Gov Ed Email No response Holzberg Communications, Inc. Email No response

Hotwire Communications Email No response

Howard Edu Email No response Imaging Solutions and Services, Inc. Email No response

Kynetic Technologies, LLC Email No response

Layer3 Email No response

Longway Broadband Email No response

Modcomp Systems & Solutions Email No response

MoreDirect, Inc. Email No response

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MTC, Inc Email No response

NetPlanner Systems, Inc. Email No response

Progressive Communications, Inc. Email No response

Riverside Technologies, Inc. Email No response

RTI Email No response

Sayers Email No response

SCW Website No response

SmartWave Technologies Email No response Southeastern Cabline Contractors (SCC) and Lightspeed Data Links (LDL)

Email No response

Spectrum Enterprise Email No response

Summit Email No response

Tallahassee Technology Group, Inc. Email No response

Uniti Fiber Email Bid received

Windstream Email No response

The Purchasing Department received proposals from the following two vendors:

• Crown Castle

• Uniti Fiber

A committee of five district employees evaluated each of the proposals. The following pages summarize the evaluations and the recommendation for the award. The evaluation consisted of five Merit Categories.

Merit Evaluations:

According to the terms of the RFP, proposals could receive points in the following merit categories:

Merit Number Merit Category Maximum Points Percent

1 Financial Merit 300 30% 2 Prior Experience with the MCSD

280 28%

3 Quality of the Proposed Solution 250 25% 4 Technical Support 90 9% 5 Ability to Meet Installation Deadline 80 8%

Total 1000 100%

The scores were weighted according to the percentages shown above to arrive at points awarded. The scores were derived by using the formula in the RFP. The proposal with the highest points was adjusted up to a score of 1000 points.

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Merit Evaluation (1) Financial:

The maximum points awarded for the financial portion were 300 points. The financial proposal with the lowest cost was awarded the full 300 points. The other financial proposal received a prorated score calculated using the following formula:

L/P x (Maximum number of points available for Financial Proposal) = V

Where: L = Total Cost of the proposal with the lowest cost P = Total Cost of the proposal being adjusted V = Assigned score for the proposal being adjusted

Vendors offered different solutions to the project. The financial evaluation was based on the lowest cost solution offered by each vendor that best fit the District’s requirements.

The Financial Merit summary is shown below:

Vendor Points Crown Castle 236 Uniti Fiber

Merit Evaluations (2), (3), (4), and (5):

Merit evaluations 2, 3, 4, and 5 were calculated separately with the maximum number of points awarded as follows:

• Merit 2: Prior experience with the MCSD – Maximum Points 280

• Merit 3: Quality of the proposed solution – Maximum Points 250

• Merit 4: Technical support – Maximum Points 90

• Merit 5: Ability to meet installation deadline – Maximum Points 80

The proposal with the highest points was adjusted up to the maximum points allowed for each merit category.

The other proposal received a prorated score calculated with the following formula:

P/H x (Maximum points available for Merit Category) = V

Where: P = Merit score of the proposal being adjusted

H = Original merit score of the highest-ranking proposal V = Assigned points for the proposal being adjusted

The summaries for each merit are shown below:

Merit 2: Prior experience with the MCSD

Vendor Name Evaluator

Evaluator

Evaluator

Evaluator

Evaluator

Average Points

Merit Points

Crown Castle 196 224 28 224 84 151 151 Uniti Fiber 280 280 280 280 280 280 280

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Merit 3: Quality of the proposed solution

Vendor Name Evaluator

Evaluator

Evaluator

Evaluator

Evaluator

Average Score

Merit Points

Crown Castle 250 225 250 225 150 220 234 Uniti Fiber 250 225 250 200 225 235 250

Merit 4: Technical support

Vendor Name Evaluator

Evaluator

Evaluator

Evaluator

Evaluator

Average Score

Merit Points

Crown Castle 72 72 90 81 63 76 82 Uniti Fiber 51 90 90 81 72 83 90

Merit 5: Ability to meet installation deadline

Vendor Name Evaluator

Evaluator

Evaluator

Evaluator

Evaluator

Average Score

Merit Points

Crown Castle 64 64 80 64 40 62 64 Uniti Fiber 80 80 80 72 80 78 80

Summary and Recommendation:

The recommended awarded vendor for wide area network services (WAN) for Muscogee County School District is Uniti Fiber.

Summary Monthly Cost Merit 1 Financial Merit 2 Merit 3 Merit 4 Merit 5 Total

Points Uniti Fiber $33,556.56 300 280 250 90 80 1,000 Crown Castle $42,580.00 236 151 234 82 64 767