Award Information

STAFF REPORT

Submitting Department: Public Works

Submitted By: Geoffrey Sarra Sponsored By: N/A

Meeting Date: October 17, 2022

I. AGENDA ITEM TITLE: DESIGN SERVICES: WILLS PARK IMPROVEMENTS & WILLS PARK

EQUESTRIAN CENTER IMPROVEMENTS, RFQ 22-1005 & RFQ 22-120

APPROVAL OF THE AWARD OF RFQ-22-1005 AND RFQ 22-120 TO BARGE DESIGN SOLUTIONS,

INC. FOR DESIGN OF THE WILLS PARK IMPROVEMENTS AND THE WILLS PARK EQUESTRIAN

CENTER IMPROVEMENTS AND AUTHORIZATION FOR THE MAYOR TO EXECUTE ALL NECESSARY

DOCUMENTS.

II. RECOMMENDATION:

Please award to Barge Design Solutions, Inc. RFQ 22-1005 for design of the Wills Park Improvements in the amount of $625,650 and RFQ 22-120 Wills Park Equestrian Center Improvements in the amount of $1,184,750, for a combined total of $1,810,400, and authorize the Mayor to execute all necessary documents.

III. BUDGET IMPLICATIONS:

BUDGETED ITEM: YES FISCAL IMPACT: YES

INCLUDED IN CURRENT FY CPTL BUDGET: YES INCLUDED IN CURRENT FY OPRT. BUDGET: NO

TOTAL PROJECT COST: $1,810,400.00

APPROPRIATIONS:

ACCOUNT TITLE/NUMBER DOLLAR

AMOUNT

Wills Park Master Plan Improvements (31861150-541500-C2011) Equestrian Center (City) (31861150-541500-C1911)

$625,650.00 $1,184,750

EXTERNAL FUNDING SOURCES:

ACCOUNT TITLE/NUMBER DOLLAR AMOUNT

N/A N/A

$0.00 $0.00

IV. REPORT IN BRIEF:

RFQ 22-1005 Design Services: Wills Park Improvements

At 120 acres, Wills Park is Alpharetta’s largest single park property and includes a 60-acre equestrian show facility, 10 baseball fields, the newly renovated Wills Park Pool, three playgrounds, six tennis courts, and an 18-hole disc golf course. The park amenities have been developed over the years, but until 2019 there was not a single vision or plan for the park and many of the park’s facilities are showing their age. In 2019, the City adopted the Wills Park Master Plan, an effort to bring all of the park elements together and make it a more cohesive place that feels special and unique. The goals of the plan are to unite the various park facilities, identify key facility improvements, and strengthen connections to nearby neighborhoods.

BOND FUNDING AND GOALS:

Under the 2021 Parks Bond Referendum, the City dedicated $6.0 million to begin implementing elements of the master plan. The key goals for the Wills Park Improvements project include: renovating the Wacky World Playground; replacing the existing restroom building adjacent to Wacky World with a larger restroom facility;

creating gateway entrances at the corner of Old Milton Parkway and Roswell Street and at the corner of Old Milton Parkway and Wills Road; creating a pedestrian spine connecting the gateways and running through the center of the park; renovating Waggy World Dog Park; and, expanding parking in the vicinity of Wacky World.

RFQ PROCESS AND EVALUATION:

The Department of Public Works, working with the Department of Recreation, Parks, and Cultural Services, prepared a Request for Qualifications for the design of Wills Park Improvements. The RFQ was advertised in April and May 2022 and a total of five responses were received on May 5, 2022. The responses were then reviewed by an evaluation team consisting of staff from both Public Works and Recreation, Parks, and Cultural Services. Each member of the team scored the responses independently based on three evaluation criteria:

firm and assigned staff qualifications (40%), example projects and references (20%), and project understanding and approach (40%). The resulting scores were as follows:

Barge Design Solutions, Inc. – 88.67 Lose Design – 72.67 CPL Architects, Engineers, Landscape Architect and Surveyor, D.P.C. - 69.33 Pond & Company – 67.33

TSW – 63.33

The evaluation team then conducted interviews with representatives of the two highest scoring firms: Barge Design Solutions, Inc. (Barge) and Lose Design. The interviews consisted of a presentation by the design team followed by a question-and-answer session with the evaluation team. The evaluation team scored each design team's interview with the following results:

Barge Design Solutions, Inc. – 100.00 Lose Design – 60.00

Thus, the evaluation team selected Barge as the highest scoring firm for RFQ 22-1005.

RFQ 22-120 Design Services: Wills Park Equestrian Center Improvements In 2019, the City adopted a master plan for the Equestrian Center as part of the larger Wills Park Master Plan.

While the Wills Park Equestrian Center is older and smaller than some of its competitors, its neighborhood setting and shed row barns tucked into the trees give it an edge with a homey, boutique feeling and an in-town location. The master plan identified priority improvements that will better connect the facility to the larger Wills Park and the overall community while also better positioning the facility as a draw for regional events.

BOND FUNDING AND GOALS:

As part of the approved 2021 Parks Bond Referendum, the City dedicated $5.0 million to begin implementation of the Equestrian Center Master Plan with the Wills Park Equestrian Foundation pledging to contribute an additional $5.0 million to the project, bringing the total allocation to $10.0 million. The key goals for the Wills Park Equestrian Center Improvements project include: improving stormwater runoff from the site; expanding the existing arena south of the newly constructed arena; reconfiguring and revamping parking throughout the site; replacing and reconfiguring the existing barns; improving circulation throughout the site for pedestrians, horses, and vehicles; providing a new lunging pen; providing a wider, gateway entrance; and, providing shade pavilions and seating terraces around the arenas.

RFQ PROCESS AND EVALUATION:

The Department of Public Works, working with the Department of Recreation, Parks, and Cultural Services, prepared a Request for Proposals/Qualifications for the design of Wills Park Equestrian Center Improvements. The RFQ was advertised in April and May 2022 and a total of two responses were received on May 26, 2022. The responses were then reviewed by an evaluation team consisting of staff from both Public Works and Recreation, Parks, and Cultural Services and a representative of the Wills Park Equestrian Foundation. Each member of the team scored the responses independently based on three evaluation criteria:

firm and assigned staff qualifications (40%), example projects and references (20%), and project understanding and approach (40%). The resulting scores were as follows:

Barge Design Solutions, Inc. – 80.40 Pond & Company – 77.60

The evaluation team then conducted interviews with representatives of both firms. The interviews consisted of a presentation by the design team followed by a question-and-answer session with the evaluation team. The evaluation team scored each design team's interview with the following results:

Barge Design Solutions, Inc. – 96.00 Pond & Company – 48.00

Thus, the evaluation team selected Barge as the highest scoring firm for RFQ 22-120.

Quality Based Selection (RFQ) process for A&E services / Negotiated Price As the services herein are for architecture and engineering services (A&E), the City chose to issue RFQ's, as noted above, in accordance with Federal Law (Brooks Act) as it is viewed by Federal Agencies and State and Municipal Governments as the most cost effective approach to selecting a vendor for such services. A scoping meeting was held with representatives of Public Works, Recreation, Parks, and Cultural Services, and Barge on June 30, 2022 to review both project scopes and the City's expectations. City staff and representatives of Barge then began negotiations on a fee and schedule for design services. City staff reviewed Barge’s proposal and found their fee and schedule to be reasonable and in line with industry standards. For Wills Park Improvements, the design services represent about 10.4% of the total $6 million project budget. For the Equestrian Center, the design services represent about 11.8% of the total $10 million project budget. Therefore, the evaluation team recommended the award of RFQ 22-1005 Design Services: Wills Park Improvements and RFQ 22-120 Design Services: Wills Park Equestrian Center Improvements to Barge Design Solutions, Inc.

Expected Timeline The design consultant's scope of work will include the delineation of wetlands, development of conceptual plans and color renderings, geotechnical investigations, and the preparation and permitting of construction plans. Barge anticipates it will take approximately seventeen months to complete the designs.

V. ALTERNATIVES:

None

VI. ATTACHMENTS:

Wills Park Barge Proposal

August 8, 2022

Mr. Geoffrey Sarra, PE Senior Engineer - CIP Alpharetta Department of Public Works 1790 Hembree Road Alpharetta, GA 30009

RE: City of Alpharetta – Wills Park Design Services (Rev.1)

Dear Mr. Sarra:

Barge Design Solutions, Inc. (Barge) is pleased to present our proposal in the enclosed Professional Services Agreement and our proposed scope of work (Attachment A) for the Wills Park Improvements and the Wills Park Equestrian Center projects located in the City of Alpharetta.

This proposal was prepared based on our understanding of the project description, RFQs, and scoping discussions with you and other City staff. If we have not fully addressed your project requirements, or if you have any questions regarding the proposal, please feel free to call either one of us.

Barge can also provide additional services that are not currently included in this proposal. Some of those potential additional services are outlined in the Scope of Services. We can amend the executed Professional Services Agreement at any time for this purpose should the City so desire.

If all meets with your approval, please have the party responsible sign the last page of the enclosed Agreement and return both copies to us as your acceptance of the proposal and as your authorization to proceed. We will forward a fully executed copy to you.

Sincerely, Barge Design Solutions, Inc.

John M. Fish, ASLA, APA Roger Cox, PE Vice President Vice President

404.862.5804 (M) 678.3615239 (M)

Copy to: Marketing, File

Attachment A - (Rev. 1) August 8, 2022 Design Services for Wills Park – Alpharetta, GA

Attachment A - Scope of Work

Landscape Architecture & Civil/Site Engineering Services Wills Park Improvements (Rev. 1)

8/8/2022

The scope of work is presented in the following elements.

I. Project Description II. Scope of Services III. Project Understanding, Assumptions, and Exclusions IV. Time of Performance V. Client’s Responsibilities VI. Deliverables VII. Compensation

I. Project Description

Barge Design Solutions, Inc. (Barge) is proposing to provide design services for the improvements to Wills Park located in Alpharetta, GA. This proposal is in response to RFQ 22-120 for the Will’s Park Equestrian Center as well as RFQ 22-1005 for the Will’s Park Improvements (Wills Park Proper). Both projects are included in this proposal for completion under a single contract. Our scope will generally follow the intent of the originally prepared scope of work as outlined by the City but has been slightly modified after our discussions with the City and the June 30th scoping meeting. The general project areas can be seen in Attachment B – Scope of Work Diagram, and, as discussed, the design packages have been divided into the following (4) packages:

1. Wacky World playground and new restroom site

2. Equestrian Center Ring B expansion

3. Spine pathway, Gateways, and Waggy World dog park site

4. Various equestrian center improvements based on the concept master plan provided by the City in the RFQ

II. Scope of Services

Barge proposes the following Scope of Services.

Projects Initiation: Pre-Design & Concept Phase

Barge will continue to collaborate with the Client to identify park program elements, issues or concern, and specific design goals and objectives for the park. We will identify regulatory and construction issues that need to be addressed during the design process. Specifically, this pre-design and concept phase will consist of the following steps:

1. Conduct a detailed Kick-Off and Programming Workshop with the Client team.

During this meeting, we will complete (with your input) a design summary document.

2. Review, in detail, existing data provided by the City. This is anticipated to include survey information, utility information, geotechnical information, and other data made available to our Team.

3. Barge will prepare an initial concept plan for Will’s Park Proper identifying desired project elements. This will be a collaborative effort with the City and refined to address comments and requests of the City. A summary memo will be prepared and a concept level Opinion of Probable Construction Cost (OPCC).

4. Barge will prepare an initial concept plan for the Will’s Park Equestrian Center identifying desired project elements. This will be a collaborative effort with the City and the Foundation and it will be refined to address comments and requests of the City. A summary memo will be prepared and a concept level Opinion of Probable Construction Cost (OPCC).

Project Packages

Based on the direction received from the City during the prior concept development phase, our Team will develop four (4) separate drawing packages. Those packages are listed below and are anticipated to include Schematic Design (SD) services through Construction Documents (CDs) and permitting.

The packages are summarized below, and include the tasks listed in Attachment C and follow the preliminary schedule provided as Attachment D.

Package 1: Wacky World Playground and Restroom Site Improvements

This project includes the north-central portion of Will’s Park ‘Proper’ and is associated with the ultimate replacement of the existing playground and existing restroom facility. Our design package will incorporate elements related to the demolition and/or salvaging of elements of the existing playground, site preparation to receive the proposed future community-built playground, infrastructure to support the new restroom, and adjacent site improvements.

Barge’s understanding is that the City would like to prioritize this project package. This project package will include, by reference only, the new restroom building documented by TSW.

Barge proposes to provide the following scope and milestone submittals. Note that a 60% Design Development milestone has been omitted to shorten project delivery schedule.

A. Schematic Design (30% Design) – including, but not limited to, an initial project assessment, kickoff meeting, geotechnical exploration, option analysis, renderings, and opinion of probable construction cost (OPCC) to be used for project scoping.

B. Construction Documents (100% Design) – consisting of design drawings, details, technical specifications, OPCC, and permitting efforts.

C. Bidding Support – efforts related to supporting the City throughout the bidding process for Barge design products.

Package 2: Equestrian Center Ring B Expansion

Barge proposes to provide the following scope and milestone submittals. Note that a 60% Design Development milestone has been omitted to shorten project delivery schedule.

A. Schematic Design (30% Design) – including, but not limited to, an initial project assessment, kickoff meeting, option analysis, renderings, and opinion of probable construction cost (OPCC) to be used for project scoping.

B. Construction Documents (100% Design) – consisting of design drawings, details, technical specifications, OPCC, permitting efforts.

C. Bidding Support – efforts related to supporting the City throughout the bidding process.

Package 3: Spine Pathway, Gateways, and Waggy World Site

Barge proposes to provide the following scope and milestone submittals. This package will include the design of additional parking near the aquatic center which may be included as an add alternate bid item if the construction budget permits:

A. Schematic Design (30% Design) – including, but not limited to, an initial project assessment, kickoff meeting, geotechnical exploration, option analysis, renderings, and opinion of probable construction cost (OPCC) to be used for project scoping.

B. Design Development (60% Design) - consisting of design drawings, details, technical specifications, OPCC, and permitting exposure summary.

C. Construction Documents (100% Design) – consisting of design drawings, details, technical specifications, OPCC, and permitting efforts. The following major items are included within this task:

a. No Rise Study

b. Elevated walkway design

c. Permitting efforts associated with Army Corps of Engineers and EPD. Wetland delineation is also included in this task.

D. Bidding Support – efforts related to supporting the City throughout the bidding process.

Package 4: Equestrian Center Improvements

Barge proposes to provide the following scope and milestone submittals:

A. Schematic Design (30% Design) – including, but not limited to, an initial project assessment, kickoff meeting, geotechnical exploration, option analysis, renderings, and opinion of probable construction cost (OPCC) to be used for project scoping.

B. Design Development (60% Design) – consisting of design drawings, details, technical specifications, OPCC, and permitting exposure summary.

C. Construction Documents (100% Design) – consisting of design drawings, details, technical specifications, OPCC, permitting efforts.

D. Bidding Support – efforts related to supporting the City throughout the bidding process.

III. Project Understandings, Assumptions, and Exclusions

A. Barge will provide the above-noted services based upon the following assumptions.

1. Surveying Services. All required surveying documents, including easements or legal descriptions, and as-builts are to be supplied by the Client.

2. Barge will have access to the site and adjoining areas, as required.

3. Construction Administration Services are not included in this Scope of Work but can be provided upon request.

4. Permit, recording fees, etc., are to be paid by the Client/Owner.

5. Wacky World playground area to remain the same general size and shape.

Playground equipment is anticipated to be a future community build project, not part of this contract, which will be installed after the completion of the proposed Barge design package.

6. Restroom design drawings, prepared and sealed by TSW, will be incorporated by reference only. Barge Design will be responsible for siting the building and providing sufficient level of detail for the site development plans. It is assumed that the restroom building will be permitted separately, and that the design is finalized by TSW.

7. Prefabricated buildings/barns for the equestrian center stalls will be supplied by the selected supplier(s). Barge will coordinate with suppliers but does not anticipate providing any design services for the barns beyond electrical service, lighting requirements, and geotechnical information for foundation requirements.

8. Appropriate sanitary sewer, water, gas, electric, and communication services are available to the site, as well as individual building sites; offsite utility design services can be provided as an additional service.

9. Electrical service, communication, internet, and gas utility services and relocations will be designed by others.

10. There are no historical structures involved with the project.

11. The site is properly zoned and rezoning or variance applications are not necessary (except where City requested scope includes variance provisions to explore concepts that may require variances from existing stream buffers and setbacks within the Equestrian facility project area).

12. Design fee is based upon the conceptual site master plan (Attachment B), as provided by the Client. Modification or changing of the site plan may require additional services, depending upon the scope and timing of changes.

13. Barge will provide the necessary technical specifications for the Project Manual and will incorporate Division 00 – Procurement and Contracting Requirements provided by the City.

14. Barge will produce the construction documents with the understanding that the project will be bid as a lump sum contract.

15. Any easements for utilities or other site requirements are assumed by others.

16. All environmental, property, land acquisition, platting, and zoning issues are assumed to have been resolved.

17. Construction, materials testing, or NPDES Construction Stormwater Permit

Monitoring and Compliance is not included in this scope of work.

18. Irrigation services will not be included. This will be a design/build component for the Contractor to provide.

B. The following excluded services can be provided as an additional service with an appropriate adjustment in fees.

1. Record drawing preparation based upon markups prepared by the general contractor

2. Services resulting from significant changes in general scope or character of the project or its design, particularly those resulting from differing field conditions discovered during construction (such as, but not limited to, soil conditions, environmental issues, etc.)

3. Design revisions requested by those outside the project team and stakeholders beyond the schematic design phase

4. Preparation of multiple, separate construction contract packages beyond what is listed herein.

5. Zoning variance applications

6. Lead-based paint and asbestos testing

7. Sanitary sewer lift station design

8. Traffic studies

9. Traffic signal design

10. Additional 3D perspective renderings

11. Offsite utility design services

12. FEMA modeling/studies

13. Environmental studies and sinkhole disturbance permitting and other environmental reports, unless noted herein

14. Gas utility services design

15. Platting

16. Construction staking or foundation surveys

IV. Time of Performance

Barge is prepared to begin work immediately upon receipt of a signed professional services agreement or written authorization to proceed. For planning purposes, Barge has prepared the following drawing package schedule, further detailed in Attachment D to show where concurrent project work is being performed.

Tasks Duration

Design

1. Projects Initiation & Concept Design 4 months

2. Package 1 – Wacky World & Restroom Renovations 5 months

3. Package 2 – Equestrian Center Ring B Improvements 3 months

4. Package 3 – Spine Path, Gateways, & Waggy World 8 months

5. Package 4 – Equestrian Center Improvements 8 months

Barge and Client are aware that many factors outside Barge’s control may affect Barge’s ability to complete the services to be provided under this Agreement. Barge will perform these services with reasonable diligence and expediency, consistent with sound professional practices.

V. Client’s Responsibilities

Barge strives to work closely with our clients. In order for the project team to function efficiently, certain information is needed to be provided by the Client and other interested stakeholders in a timely manner. These items and responsibilities are noted below.

A. Provide information as required to support development of Barge’s scope, as required in the project agreement for services.

B. Provide review comments in a timely manner.

C. Provide single point of contact for project coordination purposes.

D. Coordination of public meetings, including public announcements/invitations, providing meeting space, public information, and associated expenses, will be provided by Client.

VI. Deliverables

Several deliverables will be produced as part of the basic professional services. The following is a list of documents that will be produced as a part of this effort.

A. Construction plans, notes, and details

B. CADD files

C. Permit documentation

VII. Compensation

The compensation to be paid to Barge for providing these requested services is provided in the Fee Summary Table below. As instructed by the City, the fees have been separated by project area (park) but will be contracted under a single agreement.

Fee Summary Table

Items Fee Type Wills Park

Proper Equestrian

Center Fee

Amount Projects Initiation & Concept Design Lump Sum $84,000 $117,000 $201,000 Schematic Design (30% Documents) Lump Sum $169,900 $340,000 $509,900 Design Development (60% Design) Lump Sum $126,500 $254,000 $380,500 Construction Documents (100% IFC) Lump Sum $227,000 $455,500 $682,500 Bid Phase Services Lump Sum $18,250 $18,250 $36,500

Total: LS $625,650 $1,184,750 $1,810,400

Notes:

1. Additional geotechnical services, beyond initially scoped soil borings, can be performed at a daily rate once identified.

2. Additional 3D perspective renderings can be provided as an additional service.

3. Additional arborist services can be provided, on an hourly rate basis, as an additional service should they be necessary.

4. Construction Administration Services can be provided as an additional service.

The fees provided above are valid up to three (3) months from the date of this proposal.

Roswell Street Gateway

Wills Road Gateway

Approximate Alignment of Pedestrian Spine

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1.) RESTROOM & PLAYGROUND

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3.) WAGGY WORLD DOG PARK RENNOVATION

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3.) CENTRAL SPINE PATH & GATEWAY ELEMENTS

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4.) WILLS PARK EQUESTRIAN CENTER IMPROVEMENTS

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2.) RING #2 RENNOVATION / EXPANSION

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ATTACHMENT B - BARGE DESIGN SCOPE OF WORK DIAGRAM

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PRELIMINARY DESIGN TEAM PROJECT SCHUEDLE

WILLS PARK IMPROVEMENTS & EQUESTRIAN CENTER, CITY OF ALPHARETTA

MO.

PHASE / TASK: DAY

PHASE I - PROJECTS INITIATION:

A. NOTICE TO PROCEED / CLIENT TEAM KICK-OFF MEETING

PMP & INTERNAL BARGE TEAM KICK-OFF

CITY CLIENT TEAM KICK-OFF / WORKSESSION

B. DATA COLLECTION & BASE MAPS PREPARATION

OBTAIN & REVIEW RELEVANT CITY PLANS / DOCUMENTS

OBTAIN / REVIEW TSW RESTROOM PLANS

REVIEW SURVEY DATA / PREP PROJECT BASE MAPS

CONDUCT INITIAL GEOTECHNICAL INVESTIGATION (TO INCLUDE BARN FOUNDATIONS, BRIDGE/BOARDWALK

ABUTMENTS/BENTS, & STORMWATER INFILTRATION TESTS)

COMPLETE INITIAL WETLAND DELINEATION

SCHEDULE INITIAL COORD. MTG.W/ GPC

C. CONCEPT PHASE - PARK PROPER IMPROVEMENTS

DEVELOP INITIAL PARK PROPER IMPROVEMENT CONCEPTS

CONDUCT INITIAL PP IMPROVEMENT CONCEPTS CITY STAFF REVIEW WORK SESSION

PP CONCEPT REFINEMENT & OPCC DEVELOPMENT

CONDUCT PP IMPROVEMENT CONCEPTS CITY STAFF REVIEW WORK SESSION

FINALIZE PP CONCEPTS - SUMMARY MEMO / MTG. NOTES; UPDATE OPCC

D. CONCEPT PHASE - EQUESTRIAN CTR. IMPROVEMENTS

EQUESTRIAN FOUNDATION VISIONING WORK SESSION

INITIAL EQUESTRIAN CTR IMPROVEMENT CONCEPTS (INC. STREAM BUFFER ISSUES)

EQUESTRIAN CTR IMPROVEMENT CONCEPTS CLIENT TEAM WORK SESSION

EQUESTRIAN CONCEPT(S) REFINEMENT & OPCC DEVELOPMENT

CONDUCT EQUESTRIAN CTR IMPROVEMENT CONCEPTS REVIEW WORK SESSION

FINALIZE EQ CTR CONCEPTS - SUMMARY MEMO / MTG. NOTES; UPDATE OPCC

PHASE II - WW PLAYGROUND & RESTROOM PROJECT (SD-CD + PERMIT) (PACKAGE #1)

A. SCHEMATIC DESIGN (30%)

IDENTIFY PLAYGROUND ELEMENTS TO BE SALVAGED

CONDUCT INTITAL COORD. MTG. W/PLAYGROUND VENDER

CONDUCT TREE CONDITION ASSESSMENT

EXPLORE RESTROOM BLDG SITING OPTIONS

EXPLORE GREEN INFRASTRUCTURE / STORMWATER OPTIONS

CONDUCT CLIENT TEAM REVIEW SESSION

PREPARE COLOR-RENDERED, ILLUSTRATIVE SITE PLAN

PREPARE ONE (1) 3D PERSPECTIVE RENDERING

PREPARE LA RELATED SD DRAWINGS

PREPARE CIVIL RELATED SD DRAWINGS

PREPARE SD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE SD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD (COMMENTS TO BE ADDRESSED IN CD PHASE)

B. CONSTRUCTION DOCUMENTS (100% IFC)

COVER & SHEET INDEX

GENERAL NOTES

DEMOLITION PLANS

SITE / MATERIALS PLAN

CIVIL UTILITY PLANS

CIVIL GRADING & DRAINAGE PLANS (INCLUDING HYDROLOGY STUDY)

CIVIL EROSION CONTROL PLANS

CIVIL DETAILS

LA / SITE & HARDSCAPE DETAILS

TECHNICAL SPECIFICATIONS

CD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE CD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD

FINALIZE CD DOCUMENTS / INCORPORATE CITY REVIEW COMMENTS

ISSUE LDP PERMIT SET TO COMM DEV FOR REVIEW

RESPOND TO COMMENTS / REVISE CD'S AS NECESSARY / ISSUE FOR CONSTRUCTION

Prelim-LATeam-FeeEst-080522.xlsx 8/6/2022 Page 1 of 4

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ATTACHMENT C - DETAILED TASK LIST

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PHASE / TASK: DAY

C. BID & AWARD

RESPOND TO BIDDER RFI'S

ATTEND PRE-BID MEETING

ASSIST CITY IN REVIEW OF BIDS / RECOMMEND AWARD

PHASE III - EQUESTRIAN CTR - RING B EXPANSION (SD-CD + PERMIT) (PACKAGE #2)

A. SCHEMATIC DESIGN (30%)

MIRROR ADJACENT RING A FOOTPRINT

IDENTIFY UTILITY CONNECTIONS

DEVELOP UNDERDRAINAGE SYSTEM

EXPLORE RING / ARENA LIGHTING OPTIONS

EXPLORE ADJACENT GREEN INFRASTRUCTURE / STORMWATER OPTIONS

CONDUCT CLIENT TEAM REVIEW SESSION

PREPARE COLOR-RENDERED, ILLUSTRATIVE SITE PLAN

PREPARE ONE (1) 3D PERSPECTIVE RENDERING

PREPARE LA RELATED SD DRAWINGS

PREPARE CIVIL RELATED SD DRAWINGS

PREPARE SD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE SD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD (COMMENTS TO BE ADDRESSED IN CD PHASE)

B. CONSTRUCTION DOCUMENTS (100% IFC)

COVER & SHEET INDEX

GENERAL NOTES

DEMOLITION PLANS

SITE / MATERIALS PLAN

CIVIL UTILITY PLANS

CIVIL GRADING & DRAINAGE PLANS

CIVIL EROSION CONTROL PLANS

CIVIL DETAILS

LA / SITE & HARDSCAPE DETAILS

TECHNICAL SPECIFICATIONS

CD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE CD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD

FINALIZE CD DOCUMENTS / INCORPORATE CITY REVIEW COMMENTS

ISSUE LDP PERMIT SET TO COMM DEV FOR REVIEW

RESPOND TO COMMENTS / REVISE CD'S AS NECESSARY / ISSUE FOR CONSTRUCTION

C. BID & AWARD

RESPOND TO BIDDER RFI'S

ATTEND PRE-BID MEETING

ASSIST CITY IN REVIEW OF BIDS / RECOMMEND AWARD

PHASE IV - SPINE, GATEWAY & WAGGY WORLD IMP. (SD-CD + PERMIT) (PACKAGE #3)

A. SCHEMATIC DESIGN (30%)

DEVELOP / REFINE SPINE PATH ALIGNMENT & MATERIALITY

DEVELOP / EVOLVE GATEWAY ELEMENT DESIGN CONCEPTS

IDENTIFY UTILITY CONNECTIONS / CONFLICTS

EXPLORE SPINE PATH LIGHTING OPTIONS

EXPLORE GREEN INFRASTRUCTURE / STORMWATER OPTIONS

CONDUCT CLIENT TEAM REVIEW SESSION

REVISE / FINALIZE PATH ALIGNMNET & GATEWAY ELEMENTS

PREPARE COLOR-RENDERED, ILLUSTRATIVE SITE PLAN

PREPARE COLOR-RENDERED, ILLUSTRATIVE SECTIONS

PREPARE FOUR (4) 3D PERSPECTIVE RENDERING

PREPARE LA RELATED SD DRAWINGS

PREPARE CIVIL RELATED SD DRAWINGS

PREPARE SD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE SD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD (COMMENTS TO BE ADDRESSED IN CD PHASE)

Prelim-LATeam-FeeEst-080522.xlsx 8/6/2022 Page 2 of 4

PHASE / TASK: DAY

B. DESIGN DEVELOPMENT (60%)

COVER & SHEET INDEX

GENERAL NOTES

DEMOLITION PLANS

SITE / MATERIALS PLAN

CIVIL UTILITY PLANS

CIVIL GRADING & DRAINAGE PLANS (INCLUDING HYDROLOGY STUDY)

CIVIL EROSION CONTROL PLANS

CIVIL DETAILS

ELECTRICAL / SITE LIGHTING PLAN

ELECTRICAL SCHEDULES & DETAILS

LANDSCAPE PLANTING PLAN

LANDSCAPE SCHEDULE & DETAILS

LA / SITE & HARDSCAPE DETAILS

TECHNICAL SPECIFICATIONS

DD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE DD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD (COMMENTS TO BE ADDRESSED IN CD PHASE)

SUBMIT NATIONWIDE 404 PERMIT SET TO USACE

ISSUE PRELIMINARY LD PERMIT REVIEW SET TO COMM DEV FOR REVIEW & COMMENT

C. CONSTRUCTION DOCUMENTS (100% IFC)

COVER & SHEET INDEX

GENERAL NOTES

DEMOLITION PLANS

SITE / MATERIALS PLAN

CIVIL UTILITY PLANS

CIVIL GRADING & DRAINAGE PLANS (INCLUDING HYDROLOGY STUDY)

CIVIL EROSION CONTROL PLANS

CIVIL DETAILS

ELECTRICAL / SITE LIGHTING PLAN

ELECTRICAL SCHEDULES & DETAILS

LANDSCAPE PLANTING PLAN

LANDSCAPE SCHEDULE & DETAILS

LA / SITE & HARDSCAPE DETAILS

TECHNICAL SPECIFICATIONS

CD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE CD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD

FINALIZE CD DOCUMENTS / INCORPORATE CITY REVIEW COMMENTS

ISSUE LDP PERMIT SET TO COMM DEV FOR REVIEW

RESPOND TO COMMENTS / REVISE CD'S AS NECESSARY / ISSUE FOR CONSTRUCTION

D. BID & AWARD

RESPOND TO BIDDER RFI'S

ATTEND PRE-BID MEETING

ASSIST CITY IN REVIEW OF BIDS / RECOMMEND AWARD

PHASE V - EQUESTRIAN CENTER IMPROVEMENTS (SD-CD + PERMIT) (PACKAGE #4)

A. SCHEMATIC DESIGN (30%)

DEVELOP / REFINE SD LEVEL SITE PLAN FOR EQUESTRIAN CTR.

EXPLORE / REFINE ALTERNATIVE PARKING & CIRCULATION OPTIONS

EXPLORE / REFINE "MAIN STREET" EXHIBITOR EVENT CIRCULATION SPINE

DEVELOP SIGNATURE MATERIALITY (LOOK/FEEL) FOR EQUESTRAIN CTR.

REVIEW EQ CTR GATEWAY / ENTRY DESIGN ELEMENTS

EXPLORE / IDENTIFY THREE (3) PREFERRED PRE-FAB BARN DESIGN SYS.

CONDUCT TWO, ONE-DAY FIELD TRIPS TO REPRESENTATIVE EQ CTRS

CONDUCT CLIENT TEAM REVIEW SESSION

IDENTIFY UTILITY CONNECTIONS / CONFLICTS

EXPLORE RING/ARENA LIGHTING OPTIONS

EXPLORE GREEN INFRASTRUCTURE / STORMWATER OPTIONS

CONDUCT CLIENT TEAM REVIEW SESSION

SELECT / RANK PREFERRED SD PLAN OPTIONS / ELEMENTS

PREPARE SD-LEVEL OPCC

CONDUCT CLIENT TEAM REVIEW SESSION TO SELECT PREFERRED SD PLAN

PREPARE COLOR-RENDERED, ILLUSTRATIVE SITE PLAN

PREPARE COLOR-RENDERED, ILLUSTRATIVE SECTIONS

PREPARE FOUR (4) 3D PERSPECTIVE RENDERINGS

Prelim-LATeam-FeeEst-080522.xlsx 8/6/2022 Page 3 of 4

PHASE / TASK: DAY

PREPARE LA RELATED SD DRAWINGS

PREPARE CIVIL RELATED SD DRAWINGS

COMPLETE INTERNAL QA/QC REVIEW / ISSUE SD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD (COMMENTS TO BE ADDRESSED IN DD PHASE)

B. DESIGN DEVELOPMENT (60%)

COVER & SHEET INDEX

GENERAL NOTES

DEMOLITION PLANS

SITE / MATERIALS PLAN

CIVIL UTILITY PLANS

CIVIL GRADING & DRAINAGE PLANS (INCLUDING HYDROLOGY STUDY)

CIVIL EROSION CONTROL PLANS

CIVIL DETAILS

ELECTRICAL / SITE LIGHTING PLAN

ELECTRICAL SCHEDULES & DETAILS

LANDSCAPE PLANTING PLAN

LANDSCAPE SCHEDULE & DETAILS

LA / SITE & HARDSCAPE DETAILS

TECHNICAL SPECIFICATIONS

DD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE DD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD (COMMENTS TO BE ADDRESSED IN CD PHASE)

SUBMIT EPD PERMIT FOR REMOVING EXISTING ENCROACHMENTS - AS APPROPRIATE

ISSUE PRELIMINARY LD PERMIT REVIEW SET TO COMM DEV FOR REVIEW & COMMENT

C. CONSTRUCTION DOCUMENTS (100% IFC)

COVER & SHEET INDEX

GENERAL NOTES

DEMOLITION PLANS

SITE / MATERIALS PLAN

CIVIL UTILITY PLANS

CIVIL GRADING & DRAINAGE PLANS (INCLUDING HYDROLOGY STUDY)

CIVIL EROSION CONTROL PLANS

CIVIL DETAILS

ELECTRICAL / SITE LIGHTING PLAN

ELECTRICAL SCHEDULES & DETAILS

LANDSCAPE PLANTING PLAN

LANDSCAPE SCHEDULE & DETAILS

LA / SITE & HARDSCAPE DETAILS

TECHNICAL SPECIFICATIONS

CD LEVEL OPCC

COMPLETE INTERNAL QA/QC REVIEW / ISSUE CD REVIEW PACKAGE

CONDUCT CLIENT TEAM REVIEW SESSION

CLIENT REVIEW PERIOD

FINALIZE CD DOCUMENTS / INCORPORATE CITY REVIEW COMMENTS

ISSUE LDP PERMIT SET TO COMM DEV FOR REVIEW

RESPOND TO COMMENTS / REVISE CD'S AS NECESSARY / ISSUE FOR CONSTRUCTION

D. BID & AWARD

RESPOND TO BIDDER RFI'S

ATTEND PRE-BID MEETING

ASSIST CITY IN REVIEW OF BIDS / RECOMMEND AWARD

Prelim-LATeam-FeeEst-080522.xlsx 8/6/2022 Page 4 of 4

PRELIMINARY DESIGN TEAM PROJECT SCHUEDLE

WILLS PARK IMPROVEMENTS & EQUESTRIAN CENTER, CITY OF ALPHARETTA

MO. SEPT OCT. NOV DEC JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV. DEC JAN FEB MAR

PHASE / TASK: DAY 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 5 12 19 26 4 11 18 25

PHASE I - PROJECTS INITIATION:

A. NOTICE TO PROCEED / CLIENT TEAM KICK-OFF MEETING

B. DATA COLLECTION & BASE MAPS PREPARATION

C. CONCEPT PHASE - PARK PROPER IMPROVEMENTS

D. CONCEPT PHASE - EQUESTRIAN CTR. IMPROVEMENTS

PHASE II - WW PLAYGROUND & RESTROOM PROJECT (SD-CD + PERMIT) (PACKAGE #1)

A. SCHEMATIC DESIGN (30%)

B. CONSTRUCTION DOCUMENTS (100% IFC)

C. BID & AWARD

PHASE III - EQUESTRIAN CTR - RING B EXPANSION (SD-CD + PERMIT) (PACKAGE #2)

A. SCHEMATIC DESIGN (30%)

B. CONSTRUCTION DOCUMENTS (100% IFC)

C. BID & AWARD

PHASE IV - SPINE, GATEWAY & WAGGY WORLD IMP. (SD-CD + PERMIT) (PACKAGE #3)

A. SCHEMATIC DESIGN (30%)

B. DESIGN DEVELOPMENT (60%)

C. CONSTRUCTION DOCUMENTS (100% IFC)

D. BID & AWARD

PHASE V - EQUESTRIAN CENTER IMPROVEMENTS (SD-CD + PERMIT) (PACKAGE #4)

A. SCHEMATIC DESIGN (30%)

B. DESIGN DEVELOPMENT (60%)

C. CONSTRUCTION DOCUMENTS (100% IFC)

D. BID & AWARD

20232022 2024

DRAFT

Prelim-DesignTeam-Schedule-080522.xlsx 8/5/2022 Page 1 of 1

JMFish_41 Text Box

ATTACHMENT D - PROJECT SCHEDULE

CITY COUNCIL MEETING & PUBLIC HEARING

OCTOBER 17, 2022

ALPHARETTA CITY HALL

COUNCIL CHAMBERS

2 PARK PLAZA

6:30 PM

I. CALL TO ORDER

II. ROLL CALL

III. PLEDGE TO THE FLAG

IV. CONSENT AGENDA

A. Council Meeting Minutes (Meeting of 10/3/2022) Approval of the City Council Meeting Minutes from the meeting of October 3, 2022.

B. Alcoholic Beverage License Applications Approval of the following Alcoholic Beverage License Applications:

1.PH-22-AB-29 Toscana Ita, LLC d/b/a Luci's Steakhouse 5805 Windward Parkway, Alpharetta, GA 30005

Restaurant Consumption on Premises Liquor, Beer, Wine, & Sunday Sales Owner: Toscana Ita, LLC Registered Agent: Gulen Ikbl Castro

2. PH-22-AB-30 Atlanta Fantastical OpCo, LLC d/b/a Santa's Secret Stache 3180 Avalon Boulevard, Alpharetta, GA 30009

Eating Establishment Consumption on Premises Liquor, Beer, Wine, & Sunday Sales Owner: Fantastical Labs, LLC Registered Agent: Walter I. Geer, III

C. Financial Management Report: Month Ending August 31, 2022 Approval of the City of Alpharetta's Financial Management Report for the month ending August 31, 2022.

D. Conflict Waiver between the City of Milton, Georgia, the City of Alpharetta, Georgia, and the North Fulton Community Improvement District Approval of a Conflict Waiver between the City of Milton, Georgia, the City of Alpharetta, Georgia, and the North Fulton Community Improvement District for the purposes of entering into an agreement with respect to funding and preparation of the Windward Parkway/Highway 9 Master Plan LCI Update Study, as Jarrard & Davis, LLP's represents the City of Milton and City of Alpharetta as general legal counsel.

E. Intergovernmental Agreement: Windward Parkway/Highway 9 Area Strategic Master Plan Approval of an Intergovernmental Agreement between the City of Alpharetta, Georgia, the City of Milton, Georgia, and the North Fulton Community Improvement District for Windward Parkway/Highway 9 Area Strategic Master Plan.

V. PUBLIC HEARING

A. PH-22-11 / V-22-24 / Wills Overlook Consideration of a change to previous conditions of zoning and variance to allow for the construction of 16 ‘For-Sale’ townhomes on 2.24 acres in the Downtown. Variances are requested to allow a driveway and off-street parking adjacent to South Main Street without an intervening building and modify the interior property line landscape strip. The property is located at 0 and 531 South Main Street and is legally described as being located in Land Lot 645, 1st District, 2nd Section, Fulton County, Georgia.

B. MP-21-10 / Z-21-12 / CU-21-14 / Continuum Consideration of a master plan amendment, rezoning, conditional use and variances to allow for a mixed-use development consisting of 1,325,299 SF of office (517,399 SF is existing), 73,800 SF of retail/restaurant use, 98 ‘For-Sale’ townhome units, 280 ‘For-Rent’ units, and open space on 51.9 acres. A master plan amendment is requested to the Oxford Green Master Plan Phase 2 to modify maser plan development regulations and to add Dwelling, ‘For-Rent’, Residential and Dwelling, ‘For- Sale’ Attached. A rezoning is requested from O-I (Office-Institutional) to MU (mixed Use) and a conditional use is requested to allow 'Dwelling, ‘For-Rent’ Residential' and 'Dwelling, ‘For-Sale’ Attached'. Variances are requested to reduce the minimum percentage of commercial use, modify various landscape strip requirements, reduce stream impervious setback, and reduce parking. The property is located at 5555 Windward Parkway and is legally described as being located in Land Lots 1186, 1187, 1190 & 1191, 2nd District, 2nd Section, Fulton County, Georgia.

VI. NEW BUSINESS

A. Resolution: Authorizing the Use of Eminent Domain for Property Owned by BRI 1870 North Point, LLC for the Construction and Extension of the Encore Greenway Trail Approval of a Resolution by the Mayor and Council of the City of Alpharetta, Georgia authorizing the City Attorney to exercise the City's powers of eminent domain to acquire certain interests in property situated in the City of Alpharetta, Georgia for public purposes including public transportation purposes.

B. RFP 21-104 North Point Parkway Improvements Design Phase: Task Order #2 for Columbia Engineering and Task Order #2 for Atkins Approval of RFP 21-104 North Point Parkway Improvements Task Order #2 to Columbia Engineering for design services in the amount of $1,436,400 for Purchase Order 22000078, approval of RFP 21- 104 North Point Parkway Improvements Task Order # 2 to Atkins for project management services in the amount of $350,000 for Purchase Order 21000296 and authorization for the Mayor to execute all necessary documents.

C. Design Services - Alpha Loop Along Northwinds Parkway Approval of a cost proposal submitted by KCI Technologies in the amount of $75,400.00 to perform design services associated with the Alpha Loop along Northwinds Parkway from Summit Place to Haynes Bridge Road and authorization for the Mayor to execute all necessary documents.

D. Design Services: Wills Park Improvements & Wills Park Equestrian Center Improvements, RFQ 22-1005 & RFQ 22-120

Approval of the award of RFQ-22-1005 and RFQ 22-120 to Barge Design Solutions, Inc. for design of the Wills Park Improvements and the Wills Park Equestrian Center Improvements and authorization for the Mayor to execute all necessary documents.

E. Three Fire Engine Acquisitions: Replacement of Units 84, 85, and 86 Approval of the acquisition of three (3) replacement Fire Engines through Ten-8 Fire Equipment of Georgia at a cost of $2,353,251.00 and adoption of a resolution authorizing the Mayor to execute all associated documents with Bank of America Public Capital Corporation for the purposes of financing the three (3) replacement Fire Engines.

F. Kimball Bridge / Waters Road Park Conceptual Site Plan Approval Approval of the conceptual site plan for Kimball Bridge / Waters Road Park designed by Breedlove Land Planning.

VII. PUBLIC COMMENT

VIII. REPORTS

IX. EXECUTIVE SESSION

X. ADJOURNMENT