Award Information

CITY COUNCIL MEETING & PUBLIC HEARING

SEPTEMBER 26, 2022

ALPHARETTA CITY HALL

COUNCIL CHAMBERS

2 PARK PLAZA

6:30 PM

I. CALL TO ORDER

II. ROLL CALL

III. PLEDGE TO THE FLAG

IV. CONSENT AGENDA

A. Council Meeting Minutes (Meeting of 9/19/2022) Approval of the City Council Meeting Minutes from the meeting of September 19, 2022

B. Financial Management Report: Month Ending July 31, 2022 Approval of the Financial Management Report for the month ending July 31, 2022

C. Memorandum of Understanding: GDOT GA 400 Managed Lanes Utility Approval of Public Private Partnership (P3) Memorandum of Understanding between the Georgia Department of Transportation and the City of Alpharetta to construct Express Lanes along Georgia State Route 400

D. Palo Alto Hardware Refresh Approve the purchase and installation of replacement Palo Alto network security technology to Layer3 Communications, LLC

E. Managed Print Services, RFP 22-124 Approval of the award of RFP 22-124 to EDGE Business Systems for managed print services

F. Fran Shoenthal McQueen Settlement Agreement Approval of the Settlement Agreement and Full and Final Release of Claims by Fran Shoental McQueen and authorize the Mayor to execute all necessary documents.

G. Playground Equipment Replacement: Webb Bridge Park (Webb Zone) REMOVED: This item has been removed from the Consent Agenda by City Staff and will not be heard, discussed, or considered during tonight's meeting.

V. PUBLIC HEARING

A. Z-22-13 / V-22-25 / Grand Communities / 2325 Old Milton Parkway Consideration of a rezoning and variances to allow for the construction of 24 ‘For-Sale townhomes on approximately 6.15 acres. A rezoning is requested from O-I (Office-Institutional) and R-12 (Dwelling, ‘For-Sale’, Residential) to DT-LW (Downtown Live-Work) and variances are requested to reduce stream buffers, allow some townhomes to be front loaded, modify streetscape standards, and reduce undisturbed buffers. The property is located at 2325 Old Milton Parkway, 0 Norcross Street, and 210 Norcross Street and is legally described as being located in Land Lot 748, 1st District, 2nd Section, Fulton County, Georgia.

B. PH-21-06 Kairos/Thompson Street Flats Change to Condition of Zoning WITHDRAWN: This item has been withdrawn by the applicant and will not be considered at the September 26, 2022 City Council meeting.

Consideration of a request to change previous conditions of zoning to allow for a change from 12 ‘For-Sale’ condominium units to 10 ‘For-Sale’ single-family detached homes. The property is located at 51 and 61 Thompson Street and is legally described as being located in Land Lot 748, 1st District, 2nd Section, Fulton County, Georgia.

VI. OLD BUSINESS

A. PH-22-10 / Unified Development Code (UDC) Text Amendment - Banner Signs Second Reading Public Hearing #1 and First Reading occurred during the September 19, 2022 City Council Meeting & Public Hearing.

Consideration of text amendments to the Unified Development Code related to banner signs and allowing the Director of Community Development to approve an extension to the period of time that a business may display a banner sign when the business has frontage on a road that is under construction.

VII. NEW BUSINESS

A. Design Services: Pedestrian Safety Improvements (RFQ 22-1007) Approval of the award of RFQ 22-1007 (Pedestrian Safety Improvement Design Services) and Roswell Street Alpha Loop Design Services (Old Milton Parkway to Old Roswell Street) to Moffatt & Nichol.

B. Design/Project Management Services Change Orders for Webb Bridge Road (North Point Parkway to City Limits) Approval of Change Order #3 to Purchase Order 19000583 for Pond & Company and Change Order #2 to Purchase Order 19000584 for Atkins.

C. MS-ISAC Security Software Approval of the purchase of the CIS Albert MD Appliance Primary Sensor System from the Center for Internet Security, Inc.

D. Windward / Highway 9 Area Strategic Master Plan Approval of authorizing funding in an amount totaling $60,000 to participate in the Windward/Highway 9 Masterplan LCI update study in partnership with the North Fulton CID and the City of Milton.

VIII. WORKSHOP ITEMS

A. Economic Development Strategic Plan Kickoff Presentation

IX. PUBLIC COMMENT

X. REPORTS

XI. EXECUTIVE SESSION (IF NECESSARY)

XII. ADJOURNMENT

STAFF REPORT

Submitting Department: Public Works

Submitted By: Arash Moradkhani Sponsored By:

Meeting Date: September 26, 2022

I. AGENDA ITEM TITLE: DESIGN SERVICES: PEDESTRIAN SAFETY IMPROVEMENTS (RFQ 22-1007)

APPROVAL OF THE AWARD OF RFQ 22-1007 (PEDESTRIAN SAFETY IMPROVEMENT DESIGN

SERVICES) AND ROSWELL STREET ALPHA LOOP DESIGN SERVICES (OLD MILTON PARKWAY TO

OLD ROSWELL STREET) TO MOFFATT & NICHOL.

II. RECOMMENDATION:

Please award RFQ 22-1007 (Pedestrian Safety Improvement design services) and Roswell Street Alpha Loop design services (Old Milton Pkwy to Old Roswell Street) to Moffatt & Nichol in an amount totaling $272,000.00 and authorize the Mayor to execute all necessary documents.

III. BUDGET IMPLICATIONS:

BUDGETED ITEM: YES FISCAL IMPACT: YES

INCLUDED IN CURRENT FY CPTL BUDGET: YES INCLUDED IN CURRENT FY OPRT. BUDGET: NO

TOTAL PROJECT COST: $272,00.00

APPROPRIATIONS:

ACCOUNT TITLE/NUMBER DOLLAR

AMOUNT

Marietta St at Roswell St Safety Improvements (TSPLOST 2; 33641100-541410-C2224) Improved Ped Crossings from City Center to Churches (TSPLOST 2; 33641100-541410- C2225) Pedestrian Safety Barrier at City Center (30161150-541500-C2030)

$140,000.00 $102,500.00

$29,500.00

EXTERNAL FUNDING SOURCES:

ACCOUNT TITLE/NUMBER DOLLAR AMOUNT

NA

NA

N/A

$0.00 $0.00 $0.00

IV. REPORT IN BRIEF:

The award of this project is for design services associated with pedestrian safety and connectivity improvements in the Downtown Area.

A scoping document was prepared for the following four projects by the Public Works Department and an RFQ (Request for Qualifications) was issued on June 16, 2022.

1. Roswell Street at Marietta Street Intersection This proposed project is to review the intersection of Roswell Street at Marietta Street for safety improvements that would reduce vehicle speeds, improve visibility, shorten the distance to cross the street, and provide pedestrian refuges. Roswell Street, between Old Roswell Street and Old Milton Parkway, will be comprehensively studied to determine the most optimum safety treatment at the intersection of Roswell Street and Marietta Street.

2. Academy Street at City Center This proposed project is to review the section of Academy Street from Highway 9 to Haynes Bridge Road for improvements that would reduce vehicle speeds, improve visibility, shorten the distance pedestrians must traverse to cross the street, and provide pedestrian refuge.

3. Wall Design on Highway 9 from South Broad Street to North Broad Street This proposed project is to design street walls along the sidewalk on Highway 9 in front of the Town Green so as to improve safety. Three walls are proposed for this project. All three walls will be veneered (both sides) with brick to match City Hall and will have a capstone similar to the ones within the City Center. We are looking into two options for the walls’ height; 18 inches and 36 inches.

4. Self-Standing Outdoor Kiosk This would be to study the Downtown Area along Highway 9 and design a self-standing, outdoor kiosk at an optimum location to promote residents' and visitors’ information about the city. All necessary components for the safe and efficient operation of the kiosk such as fiber optic cable, remote communication routers, and power connection will be included in the design and construction plans. The kiosk will be waterproof and dust-proof with a preferred height of 80 inches.

A total of five responses to the RFQ were received on July 14, 2022.

Staff from the Public Works Department evaluated and scored the proposals based on the design team's:

experience and qualifications (40%); references (20%); and quality of completed project examples (40%). The final scoring, out of 100, based on qualifications was:

Keck & Wood, Inc. (84) Croy Engineering, LLC (81) Columbia Engineering (78.50) Moffatt & Nichol (77) Axis Infrastructure, LLC (76.50)

All five consultants were invited for in-person meetings and interviews with the Public Works Department on August 8-9, 2022 to further evaluate their understanding of our projects and design approach. The final scoring, out of 100, based on interviews was:

Moffatt & Nichol (93.33) Croy Engineering, LLC (90) Columbia Engineering (66.67) Axis Infrastructure, LLC (66.67) Keck & Wood, Inc. (60)

The final combined scoring, out of 200, based on qualifications and interviews is:

Croy Engineering, LLC (171) Moffatt & Nichol (170.33) Columbia Engineering (145.17) Keck & Wood, Inc. (144) Axis Infrastructure, LLC (143.17)

Preliminary Cost Submission based on scope detailed in RFQ 22-1007 Based on the final scoring for qualifications and interviews, staff requested cost proposals from the top 2 scoring firms: Croy Engineering; and Moffatt & Nichol. Results were as follows:

Moffatt & Nichol: $200,000 Croy Engineering, LLC: $395,686

The project approach was vastly different between the two firms. For example, Croy's proposal included a far more in-depth public outreach component and the cost estimate for the work along Academy Street was five times the cost of the proposal from Moffat and Nichol. Moffat and Nichol utilized the adopted downtown pedestrian plan as the basis of the work along Academy Street and at the intersection of Marietta and Roswell Street (refer to attached exhibits).

Additional Scope Item: Roswell Street Alpha Loop The Community Development Department received the Downtown Link Alpha Loop study. As a part of this study, wider sidewalks are recommended to be designed and constructed along Roswell Street between Old Milton Pkwy and Old Roswell Street. Although the study has not been adopted at this time, staff requested Moffatt & Nichol to add a separate line item to their cost proposal for the future design of Roswell Street Alpha Loop from Old Milton Parkway to Old Roswell Street. This is to ensure that safety improvements at the intersection of Roswell Street & Marietta Street would not contradict the Alpha Loop design along Roswell Street. If the Roswell Street Alpha Loop design does not become necessary, Moffatt & Nichol would not charge for that line item.

Final Cost Submission including the Additional Scope detailed above The total design cost of the following five projects from Moffatt & Nichol is $272,000.00 and attached hereto as well as synopsized below:

Roswell Street at Marietta Street intersection ($65,500);

Academy Street at City Center ($100,000);

Wall Design on Highway 9 from South Broad Street to North Broad Street ($20,500);

Self-Standing Outdoor Kiosk ($6,500);

Roswell Street Alpha Loop ($72,000); and Public Involvement/Stakeholder Meetings ($7,500).

Public Works staff met with Moffat and Nichol to discuss their proposal and expectations of the City. Moffat and Nichol confirmed their cost proposal will cover the necessary costs to design the pedestrian improvements.

Moffatt & Nichol is an experienced firm that has worked on similar design projects throughout the metro Atlanta area. Once a contract with Moffatt & Nichol is finalized and executed, design work will begin immediately. The anticipated completion date of all five design projects is 17 months from the notice to proceed.

V. ALTERNATIVES:

None.

VI. ATTACHMENTS:

MoffattNichol_Projects Schedule, Academy St Mid-Block by Churches, Roswell at Marietta St Rasied

Intersection, Moffat and Nichol's Proposal, RFQ 22-1007 Statement of Qualifications June 7 2022, RFQ 22- 1007 Design Services Pedestrian Imp- Record of Receipt

ID Task

Mode

Task Name Duration Start Finish Predecessors

1 Design Services Pedestrian Safety Improvements 361 days Tue 11/1/22 Tue 3/19/24

2 1 Roswell Street at Marietta Street Intersection 200 days Tue 11/1/22 Mon 8/7/23

3 NTP 0 days Tue 11/1/22 Tue 11/1/22

4 Topographical Field Survey 60 days Tue 11/1/22 Mon 1/23/233

5 Utility Coordination 140 days Tue 11/1/22 Mon 5/15/233

6 Concept Design and coordination with City 45 days Tue 1/24/23 Mon 3/27/234

7 Final intersection design 60 days Tue 3/28/23 Mon 6/19/236

8 Lighting study and design 30 days Tue 5/9/23 Mon 6/19/237FF

9 Plan review by City 14 days Tue 6/20/23 Fri 7/7/23 7

10 Address City Comments and Prepare and submit final plans for bidding 21 days Mon 7/10/23Mon 8/7/23 9

11 Submit the bidding package to City 0 days Mon 8/7/23 Mon 8/7/23 10

13 2 Academy Street at City Center 208 days Tue 11/1/22 Thu 8/17/23

14 NTP 0 days Tue 11/1/22 Tue 11/1/22

15 Topographical Field Survey 90 days Tue 11/1/22 Mon 3/6/23 14

16 Utility Coordination 140 days Tue 11/1/22 Mon 5/15/2314

17 Concept Design and coordination with City 45 days Tue 3/7/23 Mon 5/8/23 15

18 Final design 45 days Tue 5/9/23 Mon 7/10/2317

19 Landscape design 30 days Tue 5/30/23 Mon 7/10/2318FF

20 Plan review by City 14 days Tue 7/11/23 Fri 7/28/23 18

21 Address City Comments and Prepare and submit final plans for bidding 14 days Mon 7/31/23Thu 8/17/23 20

22 Submit the bidding package to City 0 days Thu 8/17/23 Thu 8/17/23 21

24 3 Wall Design on HWY 9 from S. Broad St. to N. Broad St. 208 days Tue 11/1/22 Thu 8/17/23

25 NTP 0 days Tue 11/1/22 Tue 11/1/22

26 Topographical Field Survey 90 days Tue 11/1/22 Mon 3/6/23 25

27 Utility Coordination 140 days Tue 11/1/22 Mon 5/15/2325

28 Concept Design and coordination with City 45 days Tue 3/7/23 Mon 5/8/23 26

29 Final wall design 45 days Tue 5/9/23 Mon 7/10/2328

30 Plan review by City 14 days Tue 7/11/23 Fri 7/28/23 29

31 Address City Comments and Prepare and submit final plans for bidding 14 days Mon 7/31/23Thu 8/17/23 30

32 Submit the bidding package to City 0 days Thu 8/17/23 Thu 8/17/23 31

34 4 Selfstanding Outdoor Kiosk 244 days Tue 11/1/22 Fri 10/6/23

35 NTP 0 days Tue 11/1/22 Tue 11/1/22

36 SUE investigation /designation and coordination with utility companies 90 days Tue 11/1/22 Mon 3/6/23 35

37 Kiosk concept design 30 days Tue 11/29/22Mon 1/9/23 36SS+20 days

38 Kiosk final design and manufacturing 180 days Tue 1/10/23 Mon 9/18/2337

39 Prepare and submit final plans for bidding 14 days Tue 9/19/23 Fri 10/6/23 38

40 Submit the bidding package to City 0 days Fri 10/6/23 Fri 10/6/23 39

42 5 Roswell Street Alpha Loop from Old Milton to Old Roswell 231 days Mon 5/1/23 Tue 3/19/24

43 NTP 0 days Mon 5/1/23 Mon 5/1/23 7SS+25 days

11/1

8/7

11/1

8/17

11/1

8/17

11/1

10/6

5/1

A S O N D J F M A M J J A S O N D J F M A M

Half 2, 2022 Half 1, 2023 Half 2, 2023 Half 1, 2024

ID Task

Mode

Task Name Duration Start Finish Predecessors

44 Topographical Field Survey and SUE investigation 60 days Tue 5/2/23 Mon 7/24/2343

45 Concept trail design and coordination with City 50 days Tue 7/25/23 Mon 10/2/2344

46 Final design 100 days Tue 10/3/23 Mon 2/19/2445

47 Landscape design 45 days Tue 12/19/23Mon 2/19/2446FF

48 Plan review by City 14 days Tue 2/20/24 Fri 3/8/24 46

49 Address City Comments and Prepare and submit final plans for bidding 21 days Tue 2/20/24 Tue 3/19/24 47

50 Submit the bidding package to City 0 days Tue 3/19/24 Tue 3/19/24 49 3/19

A S O N D J F M A M J J A S O N D J F M A M

Half 2, 2022 Half 1, 2023 Half 2, 2023 Half 1, 2024

0 20 40 80 ft

ROSWELL ST. @ OLD ROSWELL ST.

SINGLE LANE ROUNDABOUT

CITY OF ALPHARETTA , GEORGIA

1201 Peachtree Street NE

Suite 1106

Atlanta, GA 30361

(404) 205-8530

August 18, 2022

Ms. Debora Westbrook Finance Department 2 Park Plaza Alpharetta, GA 30009 re: Design Services- Pedestrian Safety Improvements Scope of Services and Engineering Budget Proposal

RFQ 22-1007

Dear Debora, Moffatt & Nichol is pleased to provide our proposed Scope of Services and Fee Proposal for providing professional engineering services to the City of Alpharetta on the Roswell Street at Marietta Street Intersection project, Academy Street at City Center project, Highway 9 from South Broad Street to North Broad Street project, Self-Standing Outdoor Kiosk, and Roswell Street Alpha Loop from Old Milton Pkwy to Old Roswell Street.

A. Roswell Street at Marietta Street Intersection

Prepare Concept and final construction plans* $45,000 Topographical field survey and utility coordination $10,500 Intersection Lighting study and design $8,000 Prepare detailed construction Cost estimates at 50%, 90%, and 100% plan submittal $2,000

Total Engineering Budget for Roswell Street at Marietta Street Intersection** $65,500 *Multiple design alternatives such as HAWK signal, raised intersection, raised concrete median, raised crossing, etc. will be considered. Roundabout design fee is not included in this estimate.

** Including the necessary information required for City to submit a NPDES Notice of Intent.

B. Academy Street at City Center Prepare Concept and final construction plans $78,500 Topographical field survey and utility coordination $14,000 Landscape design $5,500 Prepare detailed construction Cost estimates at 50%, 90%, and 100% plan submittal $2,000

Total Engineering Budget for Academy Street at City Center** $100,000

* Multiple design alternatives such as HAWK signal, raised concrete median, raised crossing, etc. will be considered on Academy Street. Manning Street realignment survey and design is also part of this item.

**Including the necessary information required for City to submit a NPDES Notice of Intent.

C. Wall design on Highway 9 from South Broad Street to North Broad Street Prepare Concept and final construction plans $7,000 Topographical field survey and SUE investigation/designation $12,500 Prepare detailed construction Cost estimates at 50%, 90%, and 100% plan submittal $1,000

Total Engineering Budget for Highway 9 from S. Broad Street to N. Broad Street*

$20,500

*Including the necessary information required for City to submit a NPDES Notice of Intent.

Ms. Debora Westbrook August 18, 2022 Pedestrian Safety Improvements Scope of Services and Engineering Budget Proposal

D. Self-Standing Outdoor Kiosk

Prepare Concept and final construction plans $4,000 SUE investigation/designation & coordination with the utility companies $2,000 Prepare detailed construction Cost estimates at 50%, 90%, and 100% plan submittal $500

Total Engineering Budget for Academy Street at City Center $6,500*

E. Roswell Street Alpha Loop from Old Milton Pkwy to Old Roswell Street

Prepare Concept and final construction plans $65,000 Landscape design $5,000 Prepare detailed construction Cost estimates at 50%, 90%, and 100% plan submittal $2,000

Total Engineering Budget for Roswell Street Alpha Loop from Old Milton Pkwy to Old Roswell Street

$72,000*

F. Public Involvement/Stakeholder Meetings $7,500

Design Services for Pedestrian Safety Improvements- Total Cost: $272,000

Additional Scope Items:

G. Construction Phase Services:

Assist the city with construction bid reviews, Request for Information (RFI), and Minor Plan Revisions

$12,000

The scope is based on the City of Alpharetta’s RFQ 22-1007 and our understanding of the requirements to prepare engineering plans for these projects. Any items in the RFQ not listed here is not intentional and should be understood as services not included.

We appreciate this opportunity to partner with the City of Alpharetta and trust you will find that Moffatt & Nichol is a true partner that will serve with a focus on the City’s best interests. We look forward to working with you and your staff. Please let me know if you need any additional information.

Sincerely, MOFFATT & NICHOL

Fahim Attar, PE Project Manager

June 2022

CITY OF ALPHARETTA REQUEST FOR QUALIFICATIONS (RFQ)

RFQ Number: 22-1007 RFQ Title: Design Services: Pedestrian Safety Improvements

RFQ STATEMENT OF QUALIFICATIONS AND

SUBMITTAL INFORMATION

1. RFQ Period of No Communication The ‘no communication period’ starts on the issue date of this RFQ begins Thursday, June 16, 2022, and lasts through follow-up proposal, until the City Council meeting for contract award (or until contract award, if this isn’t required to go before council for approval).

Any person or company, their employees, representatives, agents, attorneys, etc. must not contact the City’s elected officials or any City staff concerning this RFQ.

Contacting anyone other than the Procurement Agent named below for this RFQ during this time will be reason to remove a response from review.

2. Procurement Agent, Single Point of Contact Debora Westbrook is the Procurement Agent and Single Point of Contact for this RFQ and is the only contact representing the City for this RFQ.

Enter all questions or comments using Opportunity Q&A tab at the Bonfire project web page.

You can reach Debora at 678-297-6052 or purchasing@alpharetta.ga.us.

City of Alpharetta 2 Park Plaza Alpharetta, GA 30009 Attn: Debora Westbrook, Procurement Agent

3. RFQ Schedule of Events

1. Response Close Date, Deadline for Submissions: July 14, 2022 at 10:00

am. We may change this date during the RFQ process. We will post any change in an addendum. Review web page for addenda.

2. Link to Bonfire Project Web Page: https://cityofalpharetta.bonfirehub.com/

3. This project web page has the important dates and all project documents for this

RFQ.

4. Enter all questions, comments, requests for information before the Questions

Due Date using Message – Opportunity Q&A at the project web page.

5. In each question, clearly note the RFQ document and section that is in question.

6. We will share any changes or added information from the City by a written addendum.

We will make the information available to the public on the project web page.

7. It is your responsibility to check the project web page for any addenda, added information, or other messages before finally uploading a response. You must respond using any updated information.

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

4. Our Review of Responses and Review Criteria:

1. The City will make investigations as we feel necessary to make sure of your ability to provide the supplies or perform the work or services detailed in this RFQ.

2. We will first review all Statement of Qualifications responses (SOQ) to be sure that each response has basic requirements and information.

3. Some scoring may simply be Pass/Fail. We may remove any SOQ from further evaluation if we note a ‘Fail’ for any required response.

4. The Review Team will only get correct responses for review and scoring.

5. We will use this review and scoring to create a shortlist of the top-scoring responses. We will invite the shortlisted firms to take part in our Request for Proposal (RFP) process.

6. We will review and score each response using the criteria and percentage weights below:

Evaluation Criteria Maximum Points

Cover Letter, Statement of Qualifications, Project Staffing, Available Resources 40

References 20

Quality of completed project examples 40

Total Maximum point score 100

7. If the City desires, the highest scoring firms will be shortlisted and invited to participate in a second phase consisting of an interview and presentation. The scoring for this Phase 2 will be 100 maximum points for the presentation and interview. For shortlisted firms, Phase 2 evaluation will be stand-alone final scoring.

8. If the City elects to move forward with the Phase 2 evaluation, shortlisted firms will be notified by close of business on Friday, July 22, 2022. Interviews would be conducted between July 27th and July 29th.

9. In the event the City elects not to move forward with Phase 2, Phase 1 scoring will stand as the sole scoring criteria.

10. If the City is unable to complete negotiations with the highest scoring firm, the City will then move to the next high scoring firm for negotiations. An actual contract award is subject to successful cost negotiation with the successful consultant.

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

WHAT WE WANT TO DO

General Description

The City of Alpharetta is requesting qualifications from consultants for the design of pedestrian safety improvements at three locations and an outdoor kiosk in the Downtown.

This includes, but not limited to design work from concept to final construction plans for each location. These projects will be locally funded. No federal or state funding is anticipated.

Roswell Street at Marietta Street Intersection

This proposed project would review the intersection of Roswell Street at Marietta Street for improvements that would reduce vehicle speeds, improve visibility, shorten the distance to cross the street and provide pedestrian refuges.

Roswell Street between Old Roswell Street and Old Milton Parkway may need to be comprehensively studied to determine the most optimum safety treatment at the intersection of Roswell Street and Marietta Street.

Academy Street at City Center

This proposed project would review the section of Academy Street from SR9 to Haynes Bridge Road for improvements that would reduce vehicle speeds, improve visibility, shorten the distance to cross the street and provide pedestrian refuges.

Highway 9 from South Broad Street to North Broad Street

This proposed project is to design street walls along Highway 9 in front of the Town Green, on the existing sidewalk. Three walls are proposed for this project, per the attached Location Map. All three walls will be veneered (both sides) with brick to match City Hall and will have a capstone similar to ones within City Center. We are looking into two options for the walls’ height: 18” and 36”.

Self-Standing Outdoor Kiosk

This would be to study the Downtown area along Highway 9 and design a self-standing outdoor kiosk at an optimum location to promote residents and visitors information of the city. All necessary components for safe and efficient operation of the kiosk such as fiber optic cable, remote communication routers, and power connection shall be included in the design and construction plans. Existing fiber optic cables are underground and actively serve remote communication to traffic lights in the Downtown. The kiosk shall be water-proof and dust-proof with a preferred height of 80”.

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

Scope of Work The design team shall be responsible for the preparation and permitting of all necessary plans and providing the City with assistance during construction. This shall include, at a minimum, the following tasks:

1. Design – The design team will be responsible for the preparation of all necessary construction and right of way plans, details, specifications, special provisions, and/or studies necessary to provide final bidding plans. Construction and right of way plans should consider staging of the existing intersection and roadway segments and the proposed pedestrian safety improvements during construction.

The City will provide right of way acquisition services for these projects if required. The design team will also be responsible for preparing an Opinion of Probable Construction Cost (OPCC) and assisting the City in determining a reasonable construction duration. An OPCC should be provided at concept and final plans. If required, the design team shall also provide the necessary information required for the City to submit a NPDES Notice of Intent.

2. Permitting – The design team will be responsible for any applicable state or federal permitting. Public Works’ staff will review the plans for compliance with City requirements and coordinate any relevant reviews with Community Development. Note that should the total disturbed acreage for the project be 1.0 acre or greater, the erosion control plans will need to be submitted to the Georgia Environmental Protection Division. Any permit fees shall be paid directly by the City of Alpharetta.

3. Construction Phase Services – The design team will be responsible for providing review of contractor submitted shop drawings, assisting the City in responding to RFIs submitted by the contractor, and performing any necessary NPDES-related inspections if required.

Deliverables:

• All electronic files in original formats

• PDF of all engineering documents, reports, etc.

• Cost estimates at 50%, 90%, and 100% plan submittal

General Information

1. Design work must conform to applicable AASHTO/GDOT guidelines and the Georgia Standard Specifications for the Construction of Transportation Systems 2021 Edition.

2. All proposed crosswalks, sidewalks, and other structures shall be ADA compliant.

Design of crosswalks and sidewalk should follow the City’s standards and details, including the City’s stormwater requirements.

3. Any retaining walls utilized on the project will require a decorative appearance.

In the case of cast-in-place retaining walls, the design must incorporate a veneer as selected by the City.

4. Utility coordination will be performed by the selected consultant.

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

5. Public involvement is not anticipated.

6. Landscaping or lighting may be required.

7. Information regarding land development permitting through the City’s

Community Development Department (including checklists, stormwater policy, and arborist guidance) can be found here:

https://www.alpharetta.ga.us/government/departments/community-development/resources

8. The City of Alpharetta is a LIA with a Memorandum of Agreement.

9. The City will waive all City permitting fees associated with this project.

10. Permits anticipated to be required for this project are the City of Alpharetta Land

Disturbance Permit (LDP) and NOI, if one is required. The consultant shall determine if any other permits are required for the construction of this project and shall be responsible for all activities necessary to obtain approved permits.

11. The Consultant shall use the City-developed specification for landscaping. For all other specifications, the Consultant can either utilize the GDOT or any City specification or provide their own.

12. Selected design consultant will be expected to meet monthly with the City to provide progress reports.

Please refer to Appendix A of this document for reference materials.

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

FOLLOW THIS OUTLINE

How We Want You to Construct Your Response

1. Using Bonfire to Submit Response

1.1. This is the link to Bonfire Project Web Page to get our documents and to upload your response: https://cityofalpharetta.bonfirehub.com/

1.2. We are accepting all responses only online. You must upload completed responses online before the closing date and time found in Project Details of the project web page for this RFQ.

1.3. We will not accept responses by mail, fax, or email. We will not accept paper copy responses. We will not accept any responses after the closing time deadline has passed.

1.4. You have not completed your response simply by uploading response documents and information. You must successfully upload all the required documents, including filling out any questionnaires or data requests, and then you must click the submit button before the closing time.

1.5. You will receive an email confirmation receipt with a unique confirmation number shortly after you complete your response upload. This confirms that you have successfully turned in your response with all required information.

1.6. You can update your response at any time until the closing time.

1.7. All uploaded items and responses are Sealed and will only be visible by the City after the closing time has passed.

1.8. If the file is ‘mandatory’ or ‘required’, you won’t be able to complete your response until you have met all requirements.

1.9. Uploading large documents may take more time, depending on the size of the file(s) and your Internet connection speed.

1.10. Pay attention to the type and number of files we have asked you to upload.

1.11. The largest upload file size is 1000 MB.

1.12. Don’t embed any documents within your uploaded files. They won’t be accessible or evaluated.

1.13. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled.

2. Required Response Document Formats Each SOQ must follow these document formats.

• Failure to follow these formats will reduce our review team’s ability to evaluate and will result in a lower proposal score or in complete removal of a proposal from scoring.

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

• Format your documents using this outline:

formatted to single space lines, 10 to 12-point font size, black font color, and upload proposal documents in PDF format unless otherwise requested.

DOCUMENT 1 Title: Statement of Qualifications

• This document must be no more than five (5) pages, exclusive of a cover letter, three

(3) single-page project fact sheets, resumes of key personnel (one page per employee) and GDOT pre-qualification forms.

• This document must be in the following order:

A. Cover Letter with Brief Business Profile, length of time in business, and a summary describing company strong points and why your experience with similar projects will benefit the City.

B. Business information, including name and home office address. If another office address oversees work of this project, add that address information too.

C. Contact, one person to be the single point of contact for this response. All communication with the City will be with this person. Supply the following contact information in the response:

• Name, including business title and preferred personal title (Mr. Ms. etc.)

• mailing address,

• telephone number, cell phone number, and

• e-mail address.

D. Resumes or Statements of Qualifications. Include resumes or qualifications for Key people that you plan to assign to this project. The information included should be for work history related to this project. At a minimum, include:

• Employee’s name, title, and intended role for this project.

• Employee’s work experience and years performing work like this project.

• Employee’s qualification, education, skills, certifications that may apply.

• Employee’s length of time with your company.

• Examples of employee’s project work that is like our project.

E. Examples of Previous Projects. Identify three (3) projects with similar scopes successfully completed by consultant team. Each example project does not need to include all elements of this project. However, all project elements should be represented among the example projects. At a minimum include:

• Contact name, telephone number, and email address

• Project dates

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

• Project construction value

• Brief project scope

• Identify the involvement of any proposed key personnel

F. Project Understanding & Approach. Briefly discuss your understanding of the project and approach to it.

G. Resumes. Include resumes or qualifications for key people that you plan to assign to this project. The information included should be for work history related to this project. At a minimum, include:

• Employee’s name, title, and intended role for this project.

• Employee’s work experience and years performing work like this project.

• Employee’s qualification, education, skills, certifications that may apply.

• Employee’s length of time with your company.

• Examples of employee’s project work that is like our project.

H. GDOT Pre-Qualification Forms

REQUIRED FORMS:

• We have provided a document file with three required forms. You must complete these forms and return to us with every response.

• We prefer all three completed forms returned as one PDF file. However, we won’t lower your scoring if you return the forms separately.

• Below are the required forms for all responses:

A. IRS Form W-9

B. Bidder’s Disclosures and Certifications

C. E-Verify (Affidavit Verifying Contractor Participation in Federal Work Authorization Program)

All the following must be on the E-verify affidavit.

E-Verify side note: Companies return this form to us incorrectly more often than anything else we request in our RFQs.

Top mistakes include wrong number or missing information.

State of Georgia law requires that we have this completed form before we can review a response.

A form with errors doesn’t fulfill this requirement.

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

Federal Work Authorization User Identification Number – this is only five to eight numbers.

No A, B, Cs.

It’s different from your Tax ID, Employer Identification, or Social

Security Number.

It won’t have a combination of letters and numbers.

Date of Authorization – this is when you first signed up and got the E-verify number.

Name of Contractor – your company

Name of Project – Same as RFQ title

Date, City, and State – when and where this form was signed

Signature of Authorized Officer or Agent – to be signed

Printed Name and Title of Authorized Officer or Agent – the person that signed the form.

Notarized with seal

3. Other Required Information

QUESTIONNAIRE:

We use a questionnaire to gather important information needed for legal requirements, your acknowledgements, our proposal review, or information needed for writing a contract.

Some questions may require your answers about the work we have described in this RFP.

You will fill out the questionnaire provided. There is no other form or document to upload.

Information requests and response types are as follows:

• Authorized signer for contract execution in DocuSign: Supply name, business title, email address [Response Type: text entry].

• Contact for legal notices-needed for contracting: Business name and mailing address, contact name [Response Type: text entry].

• DUNS Number [Response Type: number entry].

• Addenda Acknowledgement, enter the number of addenda received [Response Type: 0, 1, 2, etc].

• Insurance Requirement Acknowledgement [Response Type: Yes, No entry].

City of Alpharetta RFQ 22-1007, Design Services: Pedestrian Safety Improvements Statement of Qualifications

Appendix A: Reference Information

1. Location Map: Roswell St at Marietta St

2. Location Map: Academy Street at City Center

3. Location Map: Street Walls along Highway 9

Generated on Jul 14, 2022 10:14 AM EDT - Debora Westbrook

RFQ 22-1007, Design Services: Pedestrian Improvements Record of Submissions Receipt Due Date / Time: July 14, 2022; 10:00 AM

Supplier Date Submitted Name

Moffatt & Nichol Jul 14, 2022 8:42 AM EDT Ron Osterloh

Croy Engineering, LLC Jul 13, 2022 11:16 AM EDT Carmen Weaver

Axis Infrastructure, LLC Jul 14, 2022 8:45 AM EDT Traci Strom

Columbia Engineering Jul 13, 2022 6:13 PM EDT Randy Strunk

Keck & Wood, Inc. Jul 14, 2022 9:51 AM EDT Kimberly Roberts