Award Information
130 KB Posted
- Solicitation number
- 23-106
- Issued by
- Spalding County, Georgia
About this file
This is a Staff Report and Award Information document from the City of Alpharetta's Public Safety Department regarding Request for Proposals #23-106 for the procurement of fire and police uniforms and duty gear. The City issued the RFP in January 2023 and received two proposals on January 12, 2023 from Galls LLC and T&T Uniforms. The procurement is intended to establish a 5-year non-exclusive contract to supply uniforms and personal-issue items such as duty gear and small equipment for approximately 250-300 Public Safety personnel, including full-time, part-time, reserve, and volunteer staff across Fire, Police, Rescue, E-911, and various specialty divisions. The City's prior uniform contract expired on February 28, 2023. No specific quantities are guaranteed, and the City reserves the right to add or eliminate items from the catalog lists during the contract term. The staff report was submitted for consideration at the March 20, 2023 meeting.
The evaluation criteria weighted method of service delivery at 37 percent, qualifications and references at 30 percent, cost at 30 percent, and Alpharetta vendor preference at 3 percent. T&T Uniforms scored highest with 50.92 points, followed by Galls LLC with 48.24 points. The total project cost is $175,563, funded from the Public Safety Uniforms account across multiple line items from the current fiscal year operational budget with no external funding sources. The Public Safety and Finance Departments recommend awarding the contract to both vendors to ensure competitive pricing and alternative supply sources, as both have demonstrated strong service delivery and product quality. The staff recommendation authorizes the Mayor to execute all necessary contract documents.
Text of this file
STAFF REPORT
Department: Public Safety
Submitted By: Stephanie Cochran Meeting Date: March 20, 2023
AGENDA ITEM:
Request for Proposals # 23-106: Public Safety Uniforms Consideration of approval of the award of RFP 23-106 to Galls LLC and T&T Uniforms for fire and police uniforms and duty gear and authorize the Mayor to execute all necessary documents.
STAFF RECOMMENDATION:
Please award RFP 23-106 to Galls LLC and T&T Uniforms for fire and police uniforms and duty gear and authorize the Mayor to execute all necessary documents.
BUDGET & PROCUREMENT:
BUDGETED ITEM: YES FISCAL IMPACT: YES
INCLUDED IN CURRENT FY CPTL BUDGET: NO INCLUDED IN CURRENT FY OPRT. BUDGET: NO
TOTAL PROJECT COST:
APPROPRIATIONS:
ACCOUNT TITLE/NUMBER DOLLAR AMOUNT
Public Safety Uniforms (multiple accounts) $175,563
EXTERNAL FUNDING SOURCES:
ACCOUNT TITLE/NUMBER DOLLAR AMOUNT
None $0.00
ITEM DESCRIPTION:
The Public Safety Department purchases uniforms for Fire, Police, Rescue, E-911, and various other specialty, reserve, and volunteer personnel and buys personal-issue items such as duty gear and small equipment (e.g., flashlights). The City’s prior uniform contract expires February 28, 2023.
The City’s intent is to award a 5-year non-exclusive contract to vendor(s) that supply the uniforms and duty gear listed in the RFP.
The Public Safety and Finance Departments prepared a Request for Proposal (RFP) and advertised for proposals in January 2023. As noted in the RFP, no guarantee is made for the number of items to be purchased by the City, and items may be added to or eliminated from the list during the contract. The City received two proposals on January 12, 2023 from Galls LLC, and T&T Uniforms.
Each proposal was evaluated based on their method of providing service (37%); qualifications, resumes and references (30%); cost (30%); and Alpharetta vendor preference (3%). The resulting scores for the responsive proposals were as follows (ranking of “1” to “5” with “5” being the highest):
1. Galls, LLC 48.24
2. T&T Uniforms 50.92
The Public Safety Department desires to enter into a contract with both Galls, LLC and T&T Uniforms to ensure competitive pricing and alternative supply sources. The Department has worked with both vendors and is impressed with their service delivery and the quality of their products. Therefore, staff recommends award of RFP 23-106 to Galls LLC and T&T Uniforms.
ALTERNATIVES:
The City Council could award to only one vendor, or could reject all bids and issue a new competitive procurement.
ATTACHMENTS:
1. Galls - Proposal RFP 23-106 - PROPOSAL Signed
2. Galls - Proposal RFP 23-106 - Pricing Approval Form 11.4.22
3. T&T Uniforms Proposal Alpharetta
4. T&T RFP 23-106 Uniform Pricing Sheet Alpharetta
5. 23-106 Galls LLC PS Uniforms Contract 021523
6. 23-106 T&T Uniforms-PS Uniforms Contract2-15-23
Other files
| File | Type | Posted |
|---|---|---|
| Award Information | — | |
| Additional Documents | — | |
| 23-106, MS4 RFP | — | |
| Award Information | — |
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