Award Information
86 KB Posted
- Attached to
- Senior Service Meal Provider
- Solicitation number
- 2023-040
- Issued by
- Cherokee County, Georgia
About this file
This is an Award Information document from the Cherokee County Board of Commissioners Purchasing Department in Georgia regarding RFP 2023-040 for a Senior Services Meal Provider. The County solicited competitive sealed proposals for qualified suppliers to provide congregate and home-delivered meals for the Cherokee County Senior Services Meals Program. The RFP was advertised for a standard 15+ day period, with a submission date of September 26, 2023, and award announced on October 17, 2023. Three responsive vendors were contacted, with three proposals received. The contract was awarded to Open Hands Inc., with an initial term of one year and renewal options extending the potential contract term to five years, resulting in an estimated total contract value of $1,500,000 over the full potential term.
Open Hands Inc. was selected as the awardee based on the highest technical score combined with one of the two lowest cost proposals at $5.25 per meal, evaluated against competing proposals ranging from $5.25 to $11.30 per meal. The selection was made using both technical requirements (weighted at 60%) and cost criteria (weighted at 40%) through a best value source selection method. The contract is classified as a General Services agreement under contract number 040-2023-00, with an annual contract value of $300,000. The project is funded entirely by a State Grant with no county business set-asides applicable. No county businesses responded to the solicitation, and SAM registration was not required for this procurement.
Text of this file
PROCUREMENT SUMMARY
RFP# 2023-040
Date Submitted: Procurement Process:
Submitted by: Length of Advertising:
Supplier Name: Source Selection Method:
Description: Fair Price Determination:
Agreement Type:
Contract Number:
Contract Category: Submissions Received: 3 Vendors Contacted: 248
Contract Term:
Contract Value: Weight
Contract Options/Renewals: 60%
Source of Funds: 40%
Debarred/Suspended:
SAM Requirement:
BOC Meeting Prepared for:
$ 5.25 per Meal
Bidder/Proposing Business
$300,000 per year
General Services
040-2023-00
Open Hands
1 Year
Counsel Aprvd Supplier Agreement Not Low Bid Award:
County Business:
Request for Proposals (RFP)September 26, 2023
Senior Services Meal Provider
Open Hands Inc.
Standard (15+) daysAmy Scott
$11.30 per meal
October 17, 2023
Registration Not Required
No (screen-print on file)
Grant - State
Other - See Notes Technical Requirements
Cost of Item(s) and/or Services
Score
90.02
*Important Price Evaluation Notes Cherokee County issued RFP 2023-040 for Senior Services’ meal provider. We received three responsive proposals ranging in price from $5.25 to $11.30 per meal. Evaluations were conducted using both technical and pricing criteria with Open Hands receiving the highest technical score, and providing one of two identical and lowest cost price per meal proposals. Therefore, it is recommended to award this project to Open Arms, Inc as the highest scoring proposal. This project is funded by a State Grant.
The initial term and renewal options allow for a potential term of five (5) years. This results in a current estimated value of $1,500,000 over the 5 year potential term of hte agreement.
Highest Proposal Scoring
Best Value: RFP Evaluation Criteria
85.66
65.07
RFP/RFQ Selection Criteria Used in Selection Process
Evaluated Price
$5.25 per Meal
Evaluation Criteria
No County Businesses Responded
See Proposal Scoring Totals
Trio
Meals on Wheels
Place of Business
Atlanta, Georgia
Pearl, Mississippi
Atlanta, Georgia
Procurement Summary
On GovTribe
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