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U.S. Department of Justice Federal Bureau of Prisons USP Big Sandy 1197 Airport Road Inez, KY 41224
December 31, 2025
MEMORANDUM FOR PROCUREMENT FILE
LOCATION: USP BIG SANDY
SUBJECT: Award Decision/Determination of Responsibility Memo Fiscal Year 26, Quarter 2 Subsistence Requirement
| RFQ#: | 15B11825Q000000001 |
| BPQ#: | VARIOUS/SEE FILE |
| Purchase Order#: | VARIOUS/SEE FILE |
Request for Contract Action BPQ was received by USP BIG SANDY by contract staff on 12/01/2025. This was accepted by Contract Specialist, Jacob Flanigan, on 12/01/2025.
As stated in the Request for Quote, “Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor;”
ALL VENDORS were verified to be a small business in accordance with NAICS 311999, small business size of 700 employees.
ALL VENDORS also has a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.
With the final pricing of all contractors, the below abstract represents the best value considering price, see abstract below.
| 1 |
| Kosher Mustard, Prepared, Yellow (Salad Style), Individual Packet. EACH. 4.5 Gram - 9 Gram Packet, |
Certified Kosher Parve, CID A-A20036C, Type I.
| 50000 |
| EA |
| 0.0157 |
| Shaver Foods |
| 2 |
| Kosher Sardines in Soybean Oil, Individual. 3 to 6 ounce each package. EACH. *Each individual |
package must be marked with the kosher certification hechsher. Total amount may be adjusted to the next highest case count. Pouches only.
| 1728 |
| EA |
| 0.7899 |
| Shaver Foods |
| 3 |
| Kosher Vegetable Juice, 5 to 7 ounce Sealed Pouch or Can. EACH. Certified Kosher Parve. Can must |
have easy open top. Juice must be tomato based with at least five additional vegetable products in the juice.
No Award
| 4 |
| Certified Halal Meat - 18 Ounce Beans and Franks Meal consisting of:- 4 ounce Beef Franks or Cocktail Franks no artificial colors, |
| 276 |
| EA |
| 4.69 |
| LA Foods |
| 5 |
| Certified Halal Bologna Luncheon Meat (chicken or turkey), Frozen, 4 Ounce multiple slice portion, |
(Shelf Stable may be 1-4 oz slice) Wrapped in Sealed Plastic. *Each individual package must be marked with the halal certification symbol.
| 6 |
| Certified Halal - 7 Ounce Cheese Omelet Meal consisting of:- 3 ounce-weight Plain Egg Omelet- 1 ounce cheese- 3 ounce Potatoes |
| 462 |
| EA |
| 4.5 |
| LA Foods |
| 7 |
| Certified Halal Meat - 20 Ounce Chicken Cacciatore Meal consisting of: |
Chicken Cacciatore made from:
| 8 |
| Certified Halal Meat - 20 Ounce Chicken Chow Mein Meal consisting of: |
| 182 |
| EA |
| 4.98 |
| LA Foods |
| 9 |
| Certified Halal Meat - 16 ounce Chicken Wing Meal consisting of: |
- 5 ounce-weight Bone-in Chicken Wings
- 2 ounce-weight BBQ Sauce
- 5 ounce-weight Mashed Potatoes
- 4 ounce-weight Mixed Vegetables
| 10 |
| Certified Halal - 14 ounce Fish Fillet Meal consisting of:- 4 ounce-weight Fish Fillet cut from solid muscle fillet block pollock, whiting, flounder, cod, tilapia: or |
other white fish flesh fillet (not Breaded)- 2 ounce-weight Tomato Sauce- 4 ounce-we
| 11 |
| Certified Halal Meat - 15 Ounce Hawaiian Meatballs Meal consisting of:- 4 ounce-weight Cooked Beef Meatballs (made with ground beef with not more than: 20% fat; 20% |
added ingredients)- 2 ounce-weight Sweet Hawaiian Sauce- 5 ounce-weight Cooked White Rice
| 12 |
| Certified Halal Meat - 16 Ounce Meatloaf Meal consisting of:- 4 ounce-weight Meatloaf (made with ground beef with not more than: 20% fat; 20% added |
ingredients)- 2 ounce-weight Brown Gravy- 6 ounce-weight Mashed Potatoes- 4 ounce-weight Mixed Vegetables
| 13 |
| Certified Halal Meat - 20 Ounce Spaghetti and Meatballs Meal consisting of:- 4 ounce-weight cooked Beef Meatballs (made with ground beef with not more than: 20% fat; 20% |
added ingredients ;)- 5 ounce-weight Spaghetti Pasta- 3 ounce-weight Tomato Sauce-
| 14 |
| Certified Halal - 7 Ounce Spanish Omelet Meal consisting of:- 3 ounce-weight Plain Egg Omelet- 1 ounce Spanish Sauce- 3 ounce Pota |
| 672 |
| EA |
| 4.3 |
| LA Foods |
| 15 |
| Certified Halal Meat - 16 Ounce Turkey Cutlet Meal consisting of:- 4 ounce-weight Turkey Cutlet made from chunked and formed white meat (not from mechanically |
de-boned meat), Breaded (Combined breading and added ingredients may not exceed 35% including
| 16 |
| Kosher Meat - 18 Ounce Beans and Franks Meal consisting of:- 4 ounce Beef Franks or Cocktail Franks no artificial colors, |
- 8 ounce-weight Vegetarian Beans w/Tomato Sauce
- 6 ounce-weight Diced Potatoes- The finished product of the Beef Frank may not
| 17 |
| Kosher Bologna Luncheon Meat (chicken or turkey), Frozen, 4 Ounce multiple slice portion, (Shelf |
Stable may be 1-4 oz slice) Wrapped in Sealed Plastic. *Each individual package must be marked with the kosher certification hechsher.
| 18 |
| Kosher Dairy - 7 Ounce Cheese Omelet Meal consisting of:- 3 ounce-weight Plain Egg Omelet- 1 ounce cheese- 3 ounce Potatoes |
| 600 |
| EA |
| 3.06 |
| LA Foods |
| 19 |
| Kosher Meat - 20 Ounce Chicken Cacciatore Meal consisting of: |
Chicken Cacciatore made from:
- 4 ounce-weight Breaded Chicken Nuggets made from chunked and formed white meat, (not from mechanically de-boned meat), Breaded (Combined breading and added in
| 20 |
| Kosher Meat - 20 Ounce Chicken Chow Mein Meal consisting of: |
Chicken Chow Mein entree made from:- 4 ounce-weight Breaded Chicken Nuggets made from chunked and formed white meat (not from mechanically de-boned meat), Breaded (Combined breading and added
| 21 |
| Kosher Meat - 16 ounce Chicken Wing Meal consisting of:-5 ounce weight – Bone-in Chicken Wings- 2 ounce weight – BBQ Sauce- 5 ounce weight – Mashed Potato- 4 ounce weight – Mixed Veg |
| 1000 |
| EA |
| 3.4 |
| LA Foods |
| 22 |
| Kosher Parve - 14 ounce Fish Fillet Meal consisting of:- 4 ounce-weight Fish Fillet cut from solid muscle fillet block flounder, cod, tilapia: or other white fish |
flesh fillet (not Breaded)- 2 ounce-weight Tomato Sauce- 4 ounce-weight White Rice- 4 o
| 23 |
| Kosher Meat - 15 Ounce Hawaiian Meatballs with Rice Meal consisting of:- |
| 770 |
| EA |
| 3.78 |
| LA Foods |
| 24 |
| Kosher Meat - 16 Ounce Meatloaf Meal consisting of:- 4 ounce-weight Meatloaf (made with ground beef with not more than: 20% fat; 20% added |
ingredients)- 2 ounce-weight Brown Gravy- 6 ounce-weight Mashed Potatoes- 4 ounce-weight Mixed Vegetables- The fi
| 25 |
| Kosher Parve - 16 Ounce Pasta with Vegetable Protein Meat Sauce Meal consisting of: |
Vegetable Protein Meat Sauce made from:
| 26 |
| Kosher Dairy - 16 Ounce Vegetable Protein Lasagna Meal consisting of: |
Vegetable Protein Meat Sauce made from:
| 27 |
| Kosher Meat - 20 Ounce Spaghetti and Meatballs Meal consisting of:- 4 ounce-weight cooked Beef Meatballs (made with ground beef with not more than: 20% fat; 20% |
added ingredients)- 5 ounce-weight Spaghetti Pasta- 3 ounce-weight Tomato Sauce- 8 ounce-weig
| 28 |
| Kosher Dairy - 7 Ounce Spanish Omelet Meal consisting of:- 3 ounce-weight Plain Egg Omelet- 1 ounce Spanish Sauce- 3 ounce Potatoes |
| 240 |
| EA |
| 2.89 |
| LA Foods |
| 29 |
| Kosher Meat - 16 Ounce Turkey Cutlet Meal consisting of:- 4 ounce-weight Turkey Cutlet made from chunked and formed white meat (not from mechanically de |
boned meat), Breaded (Combined breading and added ingredients may not exceed 35% including no more
| 30 |
| Meats, Beef, Ground, Patties, IMPS 1136, 80% Lean, Frozen, Round in Shape, with Paper Separation or |
Individually Quick Frozen.
| 10000 |
| LB |
| 2.71 |
| North Star Import |
| 31 |
| Meats, Beef, Ground, 80% Lean, IMPS 136, delivered Frozen. |
| 15000 |
| LB |
| 2.63 |
| North Star Import |
| 32 |
| Meats, Beef Roast, Beef Top or Bottom Round (Gooseneck),or Strip Loin, Boneless. IMPS 168, 169, 169A, |
170, 170A, 171B, 180. Frozen, weight range approximately 12 to 28 lb. Quote MUST indicate actual IMPS & average roast weight of quoted item.
No Award
| 33 |
| Meats, Chicken, Leg Quarter, Raw, Whole, Ready to Cook, Frozen, Frozen, U.S. Grade A. Broiler Leg, |
| 15000 |
| LB |
| 0.537 |
| APEX |
| 34 |
| Meats, Chicken, Boneless, Skinless, Raw, White Meat (Tender or Breast Meat), Frozen, A quality per the |
USDA, United States Classes, Standards, and Grades for Poultry Agricultural Marketing Service (AMS)
| 15000 |
| LB |
| 1.053 |
| National Food Group |
| 35 |
| Meats, Chicken Breast, Boneless, Skinless, Raw, White Meat (Breast Meat), Frozen, |
| 8000 |
| LB |
| 1.73 |
| Universal Poultry Products |
| 36 |
| Meats, Fish, Breaded, Cod, or Other, Fillet Block, Single Frozen, Portion, Any Shape, Any Oven Ready 4OZ |
| 5000 |
| LB |
No Award
| 37 |
| Meats, Frankfurters (Hot Dogs), Fully Cooked, Frozen, Turkey or Chicken (or combination thereof), 6 inch, |
8:1 or 10:1 Ratio (must specify weight ratio on bid),
No Award
| 39 |
| Meats,Turkey, Boneless, Roast, Raw, Natural, All-Natural, Boned, Rolled and Tied, netted, roasting pack or |
other appropriate packaging.
No Award
| 40 |
| SPORK KITS (SPORK AND NAPKIN) 1,000 CT CS |
| 80 |
| CS |
| 23.99 |
| Veterans Alliance |
| 41 |
| Disp. Bowls, 12 oz 500 ct cs |
| 8 |
| CS |
| 13.94 |
| Shaver Foods |
| 42 |
| Disp. 3 compartment food tray 9x9x3, 200 ct cs |
| 720 |
| CS |
| 18.99 |
| Veterans Alliance |
| 43 |
| White paper bag #8 500ct pk |
| 100 |
| CS |
| 18.9 |
| Shaver Foods |
| 44 |
| BUTTER, Bulk (Made exclusively from milk or cream or both, with or without common salt, and with or |
without additional coloring matter, and containing not less than 80 percent by weight of milkfat). U.S.
Grade AA, A, or B.
| 360 |
| LB |
| 2.1755 |
| Smooth Sailing Group |
| 45 |
| Cheese, Cheddar, U.S. Grade AA or A, CID-A-A-20208C, Type I - Cheddar cheese (21 Code of Federal |
Regulations (CFR) §133.113), Style A, B, D , K (loaf, shredded coarse), Shred size 1, 2, or 3, Agricultural practice (a).
| 46 |
| Dairy, Cottage Cheese, Cultured or Acidified, Low Fat (2%), Fat Free, Cottage Cheese, or No Salt Added |
Low Fat Types, Unflavored, Small or Large Curd,
No Award
| 47 |
| Hummus, Prepared. Made from cooked mashed chickpeas, blended with tahini (tehena), oil, citrus juice, |
salt and garlic. Individual 4oz Quote must specify case size.
Product will not contain any animal by pro
No Award
| 48 |
| Margarine, Bulk, All Vegetable. |
| 3000 |
| LB |
| 0.989 |
| Shaver Foods |
| 49 |
| Sugar Substitute, Non-Carbohydrate, Saccharin, Acesulfame K, Aspartame, Sucralose, Neotame, or |
Rebaudioside A, Granular, Packaged in Envelopes/Packets. (CID A-A-20178C, Types I-VI, Style A, Package 1). Each individual is .80 to 1.0 Gram.
| 132000 |
| EA |
| 0.0075 |
| Shaver Foods |
| 50 |
| Beans, Black, Canned, In Brine, Meatless. (CID A-A-20134D, Type I, Class K, Style 1), Nutrient content |
claim d, Agricultural practice (1). 6/#10 cans per case
| 51 |
| Beans, Garbanzo (Chick Peas), Canned, In Brine, Meatless. (CID AA-20134D, Type I, Class J, Style 1, |
Nutrient content claim d, Agricultural practice (1)). 6/#10 cans per case
No Award
| 52 |
| Spices, Pepper, Black, Ground. (CID A-A-20001C, Type I, Spice X, Form 1, Agricultural practice (i)). |
Packaging must indicate actual delivered weight of product. Pure - no additives, extenders, foreign matter, or flow agents.
| 53 |
| Vegetable, Carrots, Canned, Sliced, Diced, Julienne, French Style, or Cut. Minimum drain weight 64 oz. |
U.S. Grade A, U.S. Fancy, U.S. Grade C or U.S. Standard.
No Award
| 54 |
| Tomato Catsup, as defined in the standard of identity for catsup, ketchup, catchup (21 CFR 155.194). U.S. |
Grade A-C. Each. Individual 9 Gram Packets. State case count on bid.
No Award
| 55 |
| Cereal, Prepared, Ready to Eat, Cocoa balls. (CID A-A-20000E, Any Type, Any Class, Any Grain Composition). Bulk package range 12 to 40 lb case. Cocoa balls only |
| 5000 |
| LB |
| 1.25 |
| JNS FOODS |
| 56 |
| Cereal, Prepared, Ready to Eat, Fruit RIngs. (CID A-A-20000E, Any Type, Any Class, Any Grain Composition). Bulk package range 12 to 40 lb case. Fruit Rings only |
| 4000 |
| LB |
| 1.1 |
| JNS FOODS |
| 57 |
| Spice, Chili Powder Blend, Ground, (CID A-A-20001C, Type II, Blend D, Salt-free Seasoning (6) -Other (as |
specified by the purchaser), Agricultural practice (i)). Blend shall have a reddish brown color and be free from lumps.
| 58 |
| Vegetable, Corn, Whole Kernel (Whole Grain), Canned, Conventional or Supersweet, Golden (or yellow), |
Grade A - C. As defined in Food and Drug Standard of Identity 21 CFR 155.130.
| 560 |
| CS |
| 25.75 |
| Churchfield Trading Co |
| 59 |
| Dressing, Salad, Pourable, Creamy Italian. (CID A-A |
20162B, Type I, II, III, or IV, Any Class, Any Style). 4/1 Gallon plastic containers per case.
No Award
| 60 |
| Dressing, Mayonnaise (21 Code of Federal Regulations (CFR) § 169.140), Regular, Reduced Fat, Fat Free, or |
Light (CID A-A-20140E, Type I, Flavor A, Style 1, 2, 3, or 4, Agricultural practice a). 4/1 Gallon plastic containers per case
No Award
| 61 |
| Dressing, Salad, Pourable, Regular, Ranch. (CID A-A |
20162B, Type I, II, III, or IV, Any Class, Any Style). 4/1 Gallon plastic containers per case.
No Award
| 62 |
| Gravy mix. Dry. Chicken. |
| 165 |
| LB |
| 1.249 |
| Shaver Foods |
| 63 |
| Gravy mix, Dry, Country gravy |
| 3750 |
| LB |
No Award
| 64 |
| Vegetable, Beans, Green, Canned, Cut, Sliced Lengthwise, or French Style, Round Tye, Good to reasonably |
good character (A or B), Minimum drain weight 59 oz. U.S. Grade A-C. As defined in Food and Drug
| 112 |
| CS |
| 21.94 |
| Shaver Foods |
| 65 |
| Kosher Tartar Sauce, Individual Packet. EACH. 9 Gram Individual Packet, Certified Kosher Parve, CID |
A-A 20140D, Type III, Style A.
No Award
| 66 |
| Meats, Italian Sausage, Pork , Pork and Turkey (pork is predominant) or Pork and Chicken (pork is |
predominant), Sweet, Links, 3.8 - 5 ounce range.
No Award
| 66 |
| Kosher Tuna, Chunk Light in Water, Individual. 4 - 6 ounce each package. EACH. Tuna can be a |
product of the U.S. or other foreign country that meets the requirements of 21CFR123.12.
| 67 |
| Juice, Lime, Reconstituted, (CID A-A-20144C, Type II, Style A, Package type 1 - Plastic bottle, Agricultural |
practice a - Conventional). quart
| 68 |
| Vegetable, Mixed (5-7 way blend mix including carrots, potatoes, green beans, peas, corn, lima beans, and |
celery),
| 560 |
| CS |
| 29.17 |
| Shaver Foods |
| 69 |
| Vegetable, Mushrooms, Brown, Buttons, Sliced Whole, Random Sliced Whole, Sliced Buttons, or Stems |
and Pieces. Minimum drain weight 68 oz. U.S. Grade A, or U.S. Grade B.
| 20 |
| CS |
| 41 |
| Churchfield Trading Co |
| 70 |
| Non-Fat Dry Milk, Fortified with Vitamins A and D. (CID A-A-20085D, Type II, Class A, B, or C). |
| 5000 |
| LB |
No Award
| 71 |
| Spices, Oregano, Ground. (CID A-A-20001C, Type I, Spice U, Form 1 or 3, Agricultural practice |
(i)). Packaging must indicate actual delivered weight of product. Pure - no additives, extenders, foreign matter, or flow agents. 1/2 oz to 50 l
| 72 |
| Spices, Paprika, Ground. (CID A-A-20001C, Type I, Spice V, Form 1, Agricultural practice (i)). Packaging |
must indicate actual delivered weight of product. Pure - no additives, extenders, foreign matter, or flow agents.
| 73 |
| Cheese, Parmesan or Parmesan and Romano Mixed, Grated, Italian Style, 12-1 lb containers per case |
| 20 |
| CS |
No Award
| 74 |
| Pasta, Spaghetti, Long Form, Whole Wheat Blend, Whole Wheat, or Regular. (CID A-A-20062F, Type VI, |
Style A, B, or C). Enrichment type (A). 1 lb to 40 lb sealed bags.
| 1000 |
| LB |
| 0.438 |
| Shaver Foods |
| 75 |
| Vegetable, Peas, Sweet, Canned. U.S. Grade A - C. As defined in Food and Drug Standard of Identity 21 |
CFR 155.170. Originated from crops that have been 100 percent grown, processed, and packed in the United States or Canada. 6/#10 cans
| 560 |
| CS |
| 20.67 |
| Shaver Foods |
| 76 |
| Rice, U.S. Grade 1 or 2, Long Grain MILLED Rice, Parboiled Light |
| 12500 |
| LB |
| 0.46 |
| JNS FOODS |
| 77 |
| Salsa, prepared, canned, 6/10# cs |
| 56 |
| CS |
| 30 |
| Churchfield Trading Co |
| 78 |
| Vegetable, Spinach, Cut leaf or Sliced, Chopped, U.S. Grade A, U.S. Fancy, U.S. Grade B, or U.S. Extra |
Standard. As defined in Food and Drug Standard of Identity 21 CFR 155.200.
| 448 |
| CS |
| 34.24 |
| Shaver Foods |
| 79 |
| Taco Shells, Corn, U Shaped, Enriched. (CID A-A-20143B, Type III, Style A, Shape b, Enrichment type i). |
Each. State case count on bid.
| 29200 |
| EA |
| 0.0741 |
| Smooth Sailing Group |
| 80 |
| Tomatoes, Crushed, Peeled, Tomato Soluble Solids (TSS) 12% or Greater; U.S. Grade A and B, Color, Flavor, |
Odor to be equivalent to Grade A for Tomato Puree; Minimum Drain Weight 63.5 oz., Grade Standard Reference Title 7 CFR 52.5168, 6/#10 Cans
| 112 |
| CS |
| 18 |
| Churchfield Trading Co |
| 81 |
| Tomatoes, Canned, Diced, as defined in the standard of identity for canned tomatoes (21 CFR 155.190). |
U.S. Grade A-C, Average drained weight of 54.7 to 63.5 ounces per #10 can/pouch. 6/#10 cans
| 82 |
| Soup Base, Bouillon, Vegetable Flavor, Low or Reduced Sodium, Powdered, No added monosodium |
glutamate. (CID A-A-20202B, Type IV, Class 2 or 3, Style A, Flavor Enhancer A).
| 100 |
| LB |
| 0.948 |
| Shaver Foods |
| 83 |
| Pastries, Breakfast Cakes, Assorted, Individual, Fresh or Frozen, Thaw and Serve, or Bake and Serve. |
(Muffins, Donuts, Cinnamon Rolls, etc.) Specify item, size case count, and if items contain yeast on bid. Items will not contain poppy seeds.
| 100000 |
| EA |
| 0.159 |
| RainMaker, Inc |
| 84 |
| Eggs, Pasteurized, Liquid, Frozen. Specify case size on bid. NO BUCKETS |
| 3000 |
| LB |
No Award
| 85 |
| Vegetable, Potatoes, French Fries, Frozen, OVENABLE (Oven-baked) (CID A-A-20038C), Type of pack II - |
| 10000 |
| LB |
| 0.4496 |
| Smooth Sailing Group |
| 86 |
| French Toast, Frozen, Regular or Low Fat, Any Flavor, . (CID A-A-20234B, Type II, Style A or B, |
Class 3, Flavor A, B, C, or D, Shape 1 - 8). Each. State case count on bid. NO STICKS
No Award
| 87 |
| Pancake, Frozen, Regular or Low Fat, Any Flavor, Any Shape. (CID A-A-20234B, Type II, Style A or B, Class |
2, Any Flavor, Shape 1 - 8). Each. State case count on bid.
| 43200 |
| EA |
| 0.1249 |
| Shaver Foods |
| 88 |
| Pizza, Prepared, Frozen, Cheese, Thin Crust, Mozzarella Cheese (Regular, Lite or Low-moisture part-skim |
as indicated in 21 CFR 133, except 21 CFR §133.123-137 and 21 CFR §133.167-180), 4x6 Rectangle only
| 12500 |
| EA |
| 0.5791 |
| Smooth Sailing Group |
| 89 |
| Tortillas, Corn, 5" to 7" in diameter, Round, Shelf stable, refrigerated, or frozen, Table Ready. (CID A-A |
20143B, Type I, Style A, Size 4, 5, or 6, Shape a, Enrichment type I,
| 72000 |
| EA |
| 0.0399 |
| Shaver Foods |
Therefore, each vendor is the best value, per line item, and will win the award above.
Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.
(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. I believe each vendor is responsible.
This memo will serve as a determination of responsibility.
All information within this memo is complete and to the best of my knowledge.
Jacob Flanigan Contract Specialist USP Big Sandy Federal Bureau of Prisons image1.png
