AW - RFP - Warehouse Renovation Architectual Services 2026 [FINAL DOC].pdf

REQUEST FOR PROPOSAL

Academy of Warren

Warehouse Renovation Architectural Services 2026

Oronde Kearney

School Leader

REQUEST FOR PROPOSAL---THIS IS NOT AN ORDER OR OFFER

IF FOR ANY REASON YOU CANNOT RETURN THIS BID, PLEASE RETURN THIS FORM INDICATING

SO TO ENSURE THAT YOUR NAME MAY BE RETAINED ON OUR BIDDER LIST.

SCHEDULE:

RFP RELEASE: AUGUST 19, 2026

MANDATORY WALK-THRU: 10:00 AM, AUGUST 27, 2026

WALK-THROUGH LOCATION: ACADEMY OF WARREN

13943 E 8 MILE RD

WARREN, MI 48089

PROPOSAL QUESTIONS DEADLINE: AUGUST 31, 2026

PROPOSAL SUBMITTAL DEADLINE: 12:00 PM, SEPTEMBER 2, 2026

BOARD APPROVAL: SEPTEMBER 15, 2024

SUBMIT PROPOSAL TO:

CS PARTNERS

869 S OLD US 23

BRIGHTON, MI 48114

MARK PROPOSAL:

ACADEMY OF WARREN

“WAREHOUSE RENOVATION ARCHITECTUAL SERVICES 2026”

13943 E 8 MILE RD

WARREN, MI 48089

ATTN: MR ORONDE KEARNEY

The Academy is soliciting sealed proposals for the renovation and build-out of the existing

34,200 SF warehouse area of building A. The renovation will result in 13 new classrooms, a new restroom area, a warming kitchen, additional storage and a multi-purpose room.

Scope of Services/Required Services

General:

The Academy is seeking to retain an architectural firm with the necessary qualifications and staff resources to perform planning, design, bidding, construction services, and project oversight. In addition, the District is seeking a firm with the capability to provide value-added services, including, but not limited to, structural engineering, security consultation, technology consultation, and interior design. Therefore, it is the Academy's intent to obtain information in the request for qualifications that addresses these options.

The Academy is soliciting sealed proposals for the renovation and build-out of the existing the 34,200 SF warehouse area of building A. The renovation will result in 13 new classrooms, a new restroom area, a warming kitchen, additional storage and a multi-purpose room. Planning sessions with the building committee are ongoing and will be required to finalize the space needs.

Qualification Statement/Proposal Format/Basic Qualifications:

Provide basic data relative to the firm’s size, history, personnel, special expertise, and general credits, awards, associations, etc. may be included.

Specific Qualifications:

List the team expected to accomplish this work, including anticipated consultants. Describe who will perform the various tasks, the amount of their involvement and responsibilities, and give qualifications. Provide a detailed project list for each team member, complete with their role and responsibilities on each project. Provide a list of at least five projects, with brief descriptions, which show the ability to successfully complete projects similar in type or complexity of scope. Provide project title, location, description, client contact to include email and phone number, services provided, construction cost and completion date.

Approach to Project:

Include a statement of your approach to this specific project, including design philosophy, understanding of the project, alternative concepts and methods for consideration. Please also know that the Architect chosen will be asked to procure the Construction Management Services for this project as well. (Limit to two pages).

Responsible Party:

Provide an organizational chart of the team (including sub consultants) and resumes of those on the team who will be responsible parties for the contract fulfillment.

Past Performance/References:

The architect and major consultants, including without limitation the design and engineering firm, shall provide a list of 3 references with phone numbers and email address of prior clients or client representatives. (One of the three is preferable to be a school client.)

Costs:

Provide a detailed fee proposal for all indicated A/E services, construction bid assistance and construction administration. Include all associated fees and owner’s expenses, costs of plan reviews and permits, contingency, and any other associated costs on a fixed fee basis.

Format:

To assist in evaluation, it is desirable to format the proposal similar to the headings listed above. Submittals should be clear and to the point. Emphasis should be placed on specific qualifications of the people to perform the project and approach to designing the building and this particular project.

Proposal Submission Procedure

Submit proposals in accordance with the schedule above to:

869 South Old

Proposals submitted after the deadline will be considered late and not accepted.

Proposals may be withdrawn and/or modified in writing prior to the submission deadline. Withdrawal requests must be in writing and made by the contact person listed on the outside of the envelope as provided for below. Proposals, once resubmitted, must be in a sealed envelope and must be resubmitted prior to the submission deadline. Only one proposal may be made by each responding party or company.

Hand-delivered or mail submittals shall include one original and six copies. An electronic copy shall also be sent to “email”. The original copy must be marked original and be dated and signed by a duly authorized partner or corporate officer. Proposals, not submitted electronically, shall be contained in a sealed envelope with the name of the contact person included on the outside of the envelope.

Questions that arise as a result of the request for proposals must be addressed via email in accordance with the schedule to the Name, Title, and email. All answers to the submitted questions will be compiled and emailed to every party that submitted a question. Respondents are requested not to contact board members or staff regarding this request for proposals.

Evaluation of Proposal/Selection of Proposal

An evaluation committee, consisting of individuals from the Organization, its Board of Directors, and the Building Committee, will rank submissions based on local construction knowledge, experience in the identified areas of professional services, and the quality of the proposals submitted. After interviewing the selected candidates (optional), the evaluation committee will re-rank the firms to determine the final selection. All firms will be notified of the final decision. The organization reserves the right to reject all applications at the discretion of the evaluation committee. Organization, in its discretion, may waive any informalities or irregularities in any proposal or procedures and may accept or further negotiate the cost, terms or conditions of any proposal determined by the Organization to be in the best interests of the Organization even though not the lowest bid.

On-Site Mandatory Project Walk-Through:

A mandatory walk-through shall be required to allow all interested parties to become familiar with the project as described above. Any company who fails to attend the walk through, shall not be allowed to bid.

NOTES:

• Attached floor plan for reference.