AVN OGD B 849 Furniture SOW.pdf

DLA Aviation Ogden Furniture for Bldg. 849, rms. A-41, B-37 and C-03 B-24-079

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIE

May 2, 2024

STATEMENT OF WORK (SOW)

1. OBJECTIVES

*Location is at Hill Air Force Base, Utah, Bldg. 849, (Price Hall), rooms A-41, B-37 and C-03.

To demolish and dispose of legally off Base, the existing systems furniture in the project areas. To provide and install new systems furniture in the project areas listed to include electrical and data connectivity, testing and certification.

2. BACKGROUND

The existing furniture in the project areas is antiquated and not in line with DLA Aviation Ogden Ergonomic and Right Sizing Standards therefore needs to be replaced with new furniture that meets the criteria.

3. GENERAL REQUIREMENTS

Site Visits can be scheduled Monday - Thursday from 0700 – 1500 MST upon request, at a minimum of 2 working days in advance.

Lead time for Bids/Quotes due is 14 Calendar Days from the Solicitation Date.

The contractor shall perform the service(s) required after coordinating with DLA PM/COR.

Normal working hours are 0700 to 1600 Monday through Friday.

4. SPECIFIC REQUIREMENTS

All new Furniture shall be HON or Approved Equivalent workstations that match the surrounding areas which have been upgraded already. (*GSA Pricing shall be extended/considered in quotes submitted for this project/requirement) (**A Site Visit is Highly recommended to view the areas that have been upgraded already so that any new furniture matches that fit and finish.)

5. CONTRACTOR QUALIFICATIONS

Licensed and Bonded: Installers, Electricians and Communications Contractors.

6. PERIOD OF PERFORMANCE

Completion date shall be no later than 30 days after furniture is delivered to the project location to include any punch list items or “We Owe” items. (Lead times vary due to demand and availability.)

7. IMPORTANT CONSIDERATIONS

Administrative

a. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the Contracting Officer with an information copy to the Contracting Officer Representative/Project Manager/Facility Operations Specialist

(COR/PM/FOS).

b. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms, or conditions of this SOW) will be addressed to the COR/PM/FOS with an information copy to the Contracting Officer.

c. Upon any invoice submission into WAWF the contractor must email the PM/COR to advise them an invoice has been submitted for approval. The government will not be responsible for any late fees if the contractor fails to follow-up.

d. All documentation, records, and schedules, as described in this SOW, are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

e. The contractor shall always keep weather conditions in mind throughout the life of this contract. Whenever weather conditions indicate strong winds, tornadoes, hurricanes etc. the contractor shall take all necessary action to prevent all materials, debris etc. from becoming flying hazards. Any damage or harm caused by contractor material, debris etc. will be the sole responsibility of the contractor at no cost to the Government.

f. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project. The contractor shall verify via email if they will be attending any scheduled site visit with the COR/PM and contracting officer at least 2 business days’ ahead of the site visit.

g. For all meetings conducted by the contractor, the contractor shall provide the minutes of all meetings the same day the meeting was held.

h. For all government inspections the contractor shall send a Microsoft Outlook invite to COR/PM and/or FOS within the specified timelines.

8. INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the CO or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

(1) Name and Address of Contractor or Vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION NUMBER.

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form

250. (See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear.

This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solution s/wawf_overview/vendor_information.

9. GENERAL & INSTALLATION

a. The contractor is required to and shall adhere to The Buy American Act.

b. The contractor shall consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work to be part of their work under this SOW. The contractor shall remove, disable, relocate etc. all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

c. Anytime any electrical work is completed the contractor shall update all affected panel schedules. The contractor shall rewrite (type written) the entire panel schedule(s) completely. Any new or replaced receptacles, switches, and any other electrical equipment shall receive a type written tag with panel name/number and circuit number of the panel/circuit that it is fed by. The location of the tag is to be confirmed with the COR/PM.

Place the old panel schedule behind the new one.

d. The Contractor shall test and identify all comm./data.

e. The Contractor shall diligently prosecute their work and must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for any reason.

f. The contractor is forbidden to use any government equipment or tools i.e. ladders, lifts, etc.

unless the contractor’s use of government tools and/or equipment is expressly permitted in this SOW. If any government employee offers the contractor use of any government tools, equipment, lifts, etc. they shall not use the items and report the incident to the contracting officer and COR/PM immediately.

g. The contractor shall provide and allow the use of contractor equipment, ladders, tools, lifts (including operator), for government use to conduct all inspections.

10 PRE-CONSTRUCTION MEETING

After award, and prior to the pre-construction meeting, the contractor shall provide a Site-Specific Safety Plan, their OSHA 300A Logs, Activity Hazard Analyses, and Quality Control Plan for review and approval by the DLA Aviation Safety Office and DLA PM/COR/FOS. After award and prior to the initiation of work, a pre-construction meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. The purpose of the Pre-Construction meeting is to discuss matters of mutual interest concerning the resulting delivery order. General conditions, work schedules, coordination, security, safety, permits, and other matters pertinent to work accomplishments shall be discussed in this meeting.

PRE-CONSTRUCTION DELIVERABLES

Name of Deliverable Due Date Recipient

Site Specific Safety Plan Within 10 business days of award (PM/COR email)

OSHA 300A Log Within 10 business days of award (PM/COR email)

Activity Hazard Analyses Within 10 business days of award (PM/COR email)

QC Plan Within 10 business days of award (PM/COR email)

Payment Bond Within 5 business days of award (Contract specialist email)

Performance Bond Within 5 business days of award (Contract specialist email)

Security Vetting Paperwork NLT 5 working days prior to start of work (PM/COR email)

The contractor shall submit a site-specific safety plan following the US Army Corps of Engineers engineering Manual EM-385-1-1 (latest edition). All safety related items must be approved by the DLA Aviation Safety Office before work can begin. The QC Plan shall meet all QCP standards outlined in the Submittals section of this SOW. These documents should be emailed to the Project Manager/COR and the Contract Specialist outlined in Points of Contact section of this SOW.

Until all required and accurate documentation meeting all outlined criteria is provided, a pre-construction conference will not be held and the Notice to Proceed will not be issued. Any excessive delay in providing these deliverables may be a basis for the contract to be terminated.

9. SUBMITTALS

The contractor shall provide submittals for Government review and/or approval for all materials, equipment, supplies and other items to be used in the completion of this project prior to completing any commitments for purchases. Submittals shall be provided in both electronic format (PDF) via email to COR/PM/FOS and hard copies. All hardcopy submittals shall be single sided prints with the material/equipment being submitted on clearly indicated by the contractor.

Failure to provide required submittals on time may result in a ‘stop work’ order. The government will not incur any additional costs for delays or cost overruns caused by any such issue.

The list below along with the information in Attachment 4 outlines requirements for submittals:

Quality Control Plan (QCP)

The Contractor shall submit a Quality Control Plan within 10 business days of contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The Contracting Officer, or his/her authorized representative will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within five

(5) business days of the Contracting Officer, or his/her authorized representative’s notification and provide a revised QCP within five (5) business days.

Include, as a minimum, the following to cover all construction-operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents, subcontractors’ designers of record, consultants, architect/engineers (AE), fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three-phase control system for all aspects of the work specified. Include a CQC System Manager that reports to the project superintendent.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Furnish copies of these letters to the Contracting Officer/Gov’t rep.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents.

These procedures must be in accordance with SOW Submittals section.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. Laboratory facilities accepted by the Contracting Officer are required to be used.

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting, scheduling, and communication procedures, including proposed reporting formats, deadlines, meeting notifications, etc. Communication with the Government shall be outlined and defined.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

j. Completion inspections (punch-out, pre-final, final), startups, training, and turnover of all final documentation to the Government.

k. The contractor shall use the quality control report listed in Attachment 5.

Three phase Inspection

The contractor is required to follow the U.S Army Corps of Engineers three phase inspection process. If the contractor is not familiar with this process it can be found on the internet. The contractor shall take all notes from all inspections, startups, training etc. Provide all notes, type written to the PM within one business day.

a. Preparatory phase inspection – The general contractor shall provide notice to the Government within 3 business days prior to calling for a preparatory meeting for each Definable Feature of Work (DFOW). No work can start on a DFOW without a preparatory meeting. The supervisor leading that DFOW MUST attend the preparatory meeting AND stay on the work site acting as a supervisor until that DFOW has been completed.

b. Initial phase inspection – The general contractor shall provide notice to the Government two business days prior to calling for an initial inspection.

c. Follow up inspections – The general contractor shall conduct follow up inspections daily, by the on-site supervisor to ensure all contract requirements are being met. The contractor shall schedule a pre final inspection after it verifies all work conforms to the contract for either that DFOW and/or when all work is completed. The contractor shall provide notice to the Government within 3 business days of when it would like to hold pre final inspection(s).

Contractor Punch-Out Inspection

Near the completion of all work or any increment thereof the Contractor Quality Control System Manager (CQC-SM) shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings, specifications, SOW, etc. The CQC-SM shall provide the list of items identified as deficient to the COR/PM/FOS in writing via email. The CQC- SM will make a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall notify the Government COR/PM that the project is ready for the Government/Contractor Pre-Final Inspection.

Government & Contractor Pre-Final Inspection

This inspection shall not be scheduled until the contractor provides the information required under the Contractor Punch-Out Inspection section above. The contractor shall give the Government 5 business days’ notice for the Government/Contractor pre-final inspection to be scheduled with the Contractor’s CQC-SM/Superintendent to verify that all work is complete. The CQC-SM shall develop a new joint punch-out list (if applicable) from this inspection and provide to the COR/PM in writing via email. The CQC-SM will perform a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall provide the final completed punch list and notify the Government COR/PM/FOS that the project is ready for the Final Inspection.

Final inspection

This inspection shall not be scheduled until the contractor provides the information required under the Government/Contractor Pre-Final Inspection section above. The contractor shall provide the Government 10 business days’ notice when they would like to hold the final inspection. The COR/PM may have to change the final date based on other government personnel’s schedule that are required to attend. Any schedule changes will be at no cost to the government. New punch list items may be developed during the Final Inspection. The contractor CQC-SM shall develop a new joint punch-out list (if applicable) from this inspection and provide to the COR/PM/FOS in writing via email. The CQC-SM will make a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall notify the Government COR/PM that the project is ready for the Final Inspection backcheck.

Daily Reports

Once construction has begun, the contractor shall perform daily inspections of the project, to be conducted by a qualified employee outlined in the QCP. The contractor shall provide the COR/PM/FOS with daily inspection reports detailing the work accomplished that day, weather conditions, safety related topics, etc. The contractor shall use the daily report form in Attachment 5.

The contractor can propose to use an alternate daily report form but must be approved by the PM.

The daily report shall be type written. The daily report is due the next business day by 8:00am.

Construction schedule

The contractor shall, within two weeks after receipt of the notice to proceed but at least 5 business days prior to beginning of any construction work, provide the COR/PM/FOS with a construction schedule. This schedule shall be updated and provided weekly (on Monday morning by 8:00 A.M.

or first business day of the week) to the COR/PM/FOS until the final inspection is completed.

Equipment Data Sheet

After final acceptance of the entire project the contractor shall completely fill out the equipment data sheet found in Attachment 1 for all equipment removed and/or installed. The contractor shall include the sheet(s) in the closeout documents (Section 13 of this SOW). All information provided on the equipment data sheet shall be type written. Upon request the project manager will provide the form to the contractor in Adobe PDF format.

Warranty

After final acceptance of the entire project the contractor shall provide a one-year written warranty letter along with any other warranties for the project. No warranty start date for any equipment installed will start until after the final acceptance for the entire project. The warranty letter shall be included into closeout documents (Closeout Documents Section of this SOW). At a minimum, the warranty letter shall include the following information.

a. Contractor name

b. Contract phone number

c. Project title

d. Warranty start date

e. Warranty end date

f. Name and phone number of the person to call for warranty issues

g. Contractors physical address

Warranty Response

The contractor shall physically respond on site within 2 business days after being notified of a warranty issue to survey the issue and develop the plan to make corrections.

10. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. Unified Facilities Criteria (UFC)

b. International Building Code (IBC)

c. International Mechanical Code (IMC)

d. International Plumbing Code (IPC)

e. National Fire Protection Agency (NFPA) 72, 70, 101, 90A, 13, etc.

f. National Electric Code (NEC)

g. AHRI/ASHRAE publications

h. ASME publications

i. USACE EM 385-1-1 Safety Manual

j. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

k. 29 CFR 1926 OSHA Construction Industry Regulations

l. 29 CFR 1910 OSHA General Industry Regulations

11. CLOSEOUT DOCUMENTS

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. Before the conclusion of the project (end of POP) and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders, and an electronic PDF copy (emailed to the PM/COR/FOS) with all project documentation: warranty, O&M’s, submittals, etc. The binders shall have a table of contents and be tabbed. If the PDF file size is larger than 10Mb the contractor shall notify the COR/PM and request a drop-off link from the COR/PM.

INSTALLATION SECURITY REQUIREMENTS

Work to be performed under this contract or task order may, in full or in part, be performed at Hill Air Force Base, Utah, (HAFB), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

a. The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at Hill Air Force Base, Utah. (Contact Project Manager/COR for Access arrangements)

b. Anytime a contractor would like to access HAFB, for one or more days, they shall submit the request a minimum of 5 business days prior to the visit date. Requests submitted less than 5 business days in advance may not be approved in time.

c. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

d. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is issued by the HAFB, South Gate Visitor Center, located at Building 542. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m.

e. The contractor shall make arrangements for Base Access though the PM/COR.

f. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

g. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

h. Firearms, Weapons, Illegal Drugs (federal level), and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property. See Attachment 7 for additional details.

i. Trusted Traveler Program (TTP): Trusted Traveler program allows Uniformed Service Members, DoD civilian employees, Military retirees, adult dependent (spouse) of active duty or retired Service Members to escort. Contractors are not authorized to use the TTP to escort individuals on to the installation while conducting business as a contractor even if they possess other military credentials. The TTP only applies to installation access and does not authorize vehicle occupants to enter any controlled areas, restricted areas or other areas as designated by the Commander without first meeting the security requirements and procedures of those areas.

j. Camera Security Policy

If a contractor would like to take photographs on HAFB it must follow the guidance below.

Submit requests to the PM/COR with all information filled out. This guidance applies to the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on HAFB, including tenant activities.

i. DLA Aviation Ogden Security and Emergency Services Division is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Management.

AVN Ogden Security is responsible for oversight of such contractors taking photographs on HAFB and will process and issue camera passes to contractors.

ii. Contractors who take photographs must be escorted and obtain prior approval of their photography from the PM/COR.

iii. Requests shall be made no later than 5 business days in advance of the event date requested and must include the name, title, and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

iv. All employees are responsible to ensure that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed.

v. Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed, or transmitted. Photography is also not authorized in locker rooms, and restrooms. No pictures are to be taken of Parked or Airborne Military Aircraft on Hill Air Force Base, Utah.

vi. Photographs will not be taken of access control points.

k. The Government is not responsible for job site security. Removal of material from jobsite and HAFB are subject to security checks. The contractor is to notify HAFB security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

l. Traffic laws and enforcement:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the HAFB security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are mandatory.

iii. Use of cellphones while driving is prohibited. Exception: use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the HAFB Emergency Dispatch by calling 911 or (801) 777-3058 for non-emergencies.

vi. All personnel entering HAFB are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto HAFB with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

m. Truck deliveries:

i. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination.

ii. All commercial vehicles will enter HAFB through the Commercial gate- North Gate access control point, (ACP), located via the Roy Utah Exit from I-15. All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: HAFB police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to HAFB will have some form of identifying documentation. For example, a bill of lading must identify: 1) a HAFB POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by HAFB police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by HAFB police officers.

v. Driver Vetting: HAFB police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto HAFB. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with HAFB procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

12. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

c. ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3.

d. DISCLOSURE OF INFORMATION

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

e. LIMITED USE OF DATA

Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

f. DATA RIGHTS

The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

13. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS

The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the COR/PM at least 24 hours in advance of any work that involves open flames, grinding, or spark producing operations, and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

d. INVOICING AND PAYMENT SCHEDULE

i. The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR/PM electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the appropriate system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment.

The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. The following correct information constitutes a proper invoice per the Prompt

Payment Act standards, and/or is required documentation for payment requests submitted electronically. Hard copy invoices cannot be accepted.

iii. Name and Address of Contractor or Vendor

iv. Invoice date

v. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

vi. Invoice number, account number, and/or any other identifying number agreed to by contract.

vii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

viii. Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

ix. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

x. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xi. Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

xii. Other substantiating documentation or information required.

xiii. The contractor’s failure to include the necessary information will result in invoices being rejected.

xiv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice. Attachments created in any Microsoft Office product are attachable to the invoice. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xv. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

xvi. WAWF Tools and Help

xvii. The vendor may have their CAGE code activated (required only first time) in

WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xviii. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐ mailing to cscassig@ogden.disa.mil.

xix. WAWF Vendor “Quick Reference” Guides are located at:

xx. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusin ess_solutions/wawf_overview/vendor_information.

e. PERSONNEL AND RELATED REQUIREMENTS (CONTRACTOR EMPLOYEES)

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises or have their Temporary Pass on them at all times. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

f. CONTRACT OVERSIGHT POSITION

The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

a. Authority to act as the principal point of contact with the Contracting Officer.

b. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

g. CONTRACTOR INTERFACES

The Contractor may be required as part of the performance of this effort to work with other Contractors or Government employees working for the Government. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required. Contract personnel will also interface with internal and external customers.

h. KEY CONTROL

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the execution of the work. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The contractor assumes all responsibility and accountability for the any keys provided by the Government without limitation.

14. HOURS OF OPERATION

Normal hours for contractor work on HAFB can range from 7:00am to 5:00pm Monday through Friday excluding holidays or Base closures. Each project may have different work hours. The contractor shall request what hours they would like to work from the PM for approval.

15. FEDERAL HOLIDAYS

The Contractor shall not provide services on the eleven Federal holidays observed at DLA unless approved by the Contracting Officer. The following holidays are observed:

a. New Year's Day (January 1)

b. Martin Luther King's Birthday (Third Monday in January)

c. Presidents’ Day (Third Monday in February)

d. Memorial Day (last Monday in May)

e. Juneteenth (June 19)

f. Independence Day (July 4)

g. Labor Day (first Monday in September)

h. Columbus Day (Second Monday in October)

i. Veteran's Day (November 11)

j. Thanksgiving Day (Fourth Thursday in November)

k. Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

16. OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor shall not provide services until HAFB reopens.

In cases of inclement weather or other emergency installation closures the contractor shall contact the PM/COR to verify status.

17. PLACE OF PERFORMANCE

Place of performance will be Hill Air Force Base, Utah.

18. IA/IT REQUIREMENTS

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they hold a current IAT II, or higher, level certification per DoD 8570.01- M.

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they have received a favorable IT-II, or IT -I (i.e., ADP-II or ADP-I) background investigation per DoD 5200.2-R.

The contractor shall install and configure all Information Technology necessary for the operation of the utility metering system to meet the requirements specified in the applicable Security Technical Implementation Guide (STIG), those specified in NIST SP 800-53r4, and NIST SP 800-82rev2.

The following documents apply:

a. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

b. DoD 5200.2-R Personnel Security Program, dated January 1987

c. DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

d. DoD Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD

Information Technology (IT), incorporating Change 1, Effective May 24, 2016

e. DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating

Change 4, 11/10/2015

f. National Institute of Standards and Technology (NIST) Special Publication

g. 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and

Organizations, dated April 2013

h. National Institute of Standards and Technology (NIST) Special Publication

i. 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May 2015

j. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

k. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

l. UFC 3-470-01 Lonworks (R) Utility Monitoring and Control

m. UFGS 25 05 11 Cybersecurity for Facility-Related Control System

n. UFGS 25 10 10 Utility Monitoring and Control System (UMCS) Front End and Integration.

o. UFGS 25 08 10 Utility Monitoring and Control System Testing

19. POINTS OF CONTACT

Contracting Officer Name:

Comm. Phone: (804) 279- Email:

DLA Contracting Services Office (Richmond) 6090 Strathmore Rd.

Richmond, Virginia 23237

Contract Specialist Name:

Comm. Phone: (804) 279- Email:

DLA Contracting Services Office (Richmond)

ATTN:

6090 Strathmore Rd.

Richmond, Virginia 23237

Project Manager (PM) & Contracting Officer Representative (COR) Name: Robert (Bob) James Comm. Phone: (385) 519-8376 Cell Phone: (801) 675-2091 Email: robert.james@dla.mil DLA Installation Management Richmond For DLA Aviation Ogden 5851 F Ave. Bldg. 849 Hill AFB, UT 84056

Facility Operations Specialist (FOS) Name: Same as PM/COR Above

ATTACHMENT 2

SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations, for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive. For COVID-19 requirements see attachment 6.

1. ACCIDENT/INCIDENT

Contractors shall notify the Contracting Officer Representative (COR)/Project Manager and the COR/PM will IMMEDIATELY notify the DLA Aviation Safety Office after an accident/incident of any kind. If there is a fatality, loss of an eye, inpatient hospitalization, or amputation to any of the contractor's employees, the contractor will submit a completed and detailed DLA Form 1591 or equivalent form to the COR/PM, who in-turn, will submit it to the DLA Aviation Safety Office for recordkeeping purposes.

Any other near misses or mishaps shall be immediately reported through a contractor incident report. The form will be provided upon notification from the contractor.

2. SAFETY AND HEALTH VIOLATIONS

US Department of Labor and Industry Occupational Safety and Health Administration (OSHA), 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition),…