Avgas 100 Low Lead – Scope and Special TCs.pdf

Avgas 100 Low Lead – Scope and Special TCs

Virginia Department of Aviation (DOAV)

Quick Quote - Avgas 100 Low Lead

Small Business Set-Aside Award Priority

SCOPE OF SERVICE / SPECIAL TERMS AND CONDITIONS

October 26, 2026

INSTRUCTIONS TO BIDDERS: Contractor shall provide a cumulative total of 1,000 gallons of Avgas 100 Low Lead, on an as-needed basis, for the DOAV Cessna 182 and Cessna 206 aircraft.

1. DOAV reserves the right to request additional information necessary in order to evaluate a bid.

2. Questions regarding this requirement may be directed to Benjamin Miller at: benjamin.miller@doav.virginia.gov or 804-774-4628.

3. The Contractor shall store fuel on the field at KRIC. The Contractor should be able to deliver fuel to the aircraft within 15 minutes of call but shall deliver no later than within 30 minutes.

4. The Contractor shall have a KRIC issued security badge to have access to the AOA.

5. The Contractor’s employees shall be trained in fueling aircraft.

6. The Contractor shall have a drug and alcohol program in place and all employees involved in fueling DOAV aircraft shall be in compliance with this program.

mailto:benjamin.miller@doav.virginia.gov

7. The Contractor shall have approval from the Capital Airport Commission to do business on the Richmond Airport.

Special Terms and Conditions

AWARD OF CONTRACT: Award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is less than $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount of prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for (30) days. At the end of the (30) days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

INSPECTION OF JOB SITE: By responding to this solicitation I certify that I have inspected the job site and am aware of the conditions under which the work must be accomplished.

Claims, as a result of failure to inspect the job site, will not be considered by the Commonwealth.

TESTING AND INSPECTION: The Commonwealth reserves the right to conduct any test and/or inspection it may deem advisable in order to assure the goods and services conform to the specifications.

WORK SITE DAMAGES: Any damage to DOAV aircraft, buildings, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.

PRIME CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention.

Subcontractors who perform work under this contract shall be responsible to the prime contractor. The contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees.

SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

eVA BUSINESS-TO-GOVERNMENT CONTRACTS AND ORDERS: The solicitation/contract will result in one (1) purchase order with the eVA transaction fee specified below assessed for each order. The Vendor Transaction Fee is:

(i) DMBE-certified Small Businesses: 1%, capped at $500 per order.

(ii) Businesses that are not DMBE-certified Small Businesses: 1%, capped at $1,500 per order.

The specified vendor transaction fee will be invoiced by the Commonwealth of Virginia Department of General Services, approximately 30 days after the corresponding purchase order is issued and payable 30 days after the invoice date. Any adjustments (increases/decreases) will be handled through purchase order changes.

The eVA Internet electronic procurement solution, website portal www.eva.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The portal is the gateway for vendors to conduct business with state agencies and public bodies.

Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from www.eVA.virginia.gov. Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov.