AVCF Roll-In Oven DQ 2015001150 3-27-15.doc

Colorado Department of Corrections Purchasing Office

Solicitation no. CAAA DQ 2015001150 CONTACT INFORMATION: For technical questions concerning the items to be furnished, you may contact Spencer Wiggins at Arkansas Valley Correctional Facility at 719-267-3520 or by e-mail at spencer.wiggins@state.co.us.

For general questions including questions concerning the bidding process, contact Purchasing Agent Melissa Baca at 719-269-4309 or by e-mail at melissa.baca@state.co.us.

DELIVERY ADDRESS: Arkansas Valley Correctional Facility, 12750 Hwy 96 Lane 13, Crowley, CO 81034.

ITEMS AND SPECIFICATIONS: The Arkansas Valley Correctional Facility food service department is in need of 1 Roll-In Oven with the following specifications:

· Roll-in oven, rotating rack, gas, double rack, capacity with Veriflow heat exchanger, waterfall type steam generation system, 5” thick compartment, insulation rated at 0” combustible wall clearance, heavy duty rack lift and rotation system, simple sole state controls with digital, time-temperature readouts, 5-event menu programs for time, temp, steam, vent and blower functions. 60 menu program memory, integrated hood meeting NFPA96 and type I and II standards, 290,000 BTU/HR. LBC Model: LRO-2G4 (or equal)

· Natural Gas

· 208v/60/3ph FOB destination, freight prepaid. The oven must meet the above specifications. Please quote unit pricing as shown.

1. 1 ea, Roll-In Oven

$________/ea Brand/Model #____________________

2. 1 ea, Roll-In Rack (20) 18”x26”pans, 3” OC spacing, single end load LBC Model #LRR (or equal)

3. 1 ea, Prison Package

4. Installation & Start Up

5. Freight

Total Bid Price:

Projected delivery date:

COMPETITIVE EQUALS: The brand name/s and model number/s stated in this solicitation have been specified primarily to establish an expected level of quality, functionality, performance, and security/safety, and not to unduly restrict competition. Bidders may submit a quote for a competitive substitute that is essentially but not exactly ‘equal’ to that specified.

If bidding a competitive equal, the brand name, model number and any specific options that are included in the bid price/s must be clearly identified. The product specifications must be readily available through the manufacturer’s web site, or included by the bidder with the quote response. Any bid response received that fails to include the required information may be determined to be non-responsive, and subject to disqualification.

RESPONSE INSTRUCTIONS:

The following information is required with your response to the solicitation, either written on this cover sheet or otherwise submitted - completely and clearly.

· Name of firm ____________________________________________________

· Address, City ____________________________________________________

· Federal Taxpayer/Employer ID Number _______________________________

· Bidder's name ________________________ Phone _____________________

· E-mail address __________________________________________________ Provide the pricing and any other requested information as indicated above, and send your completed quote response and any supporting information via email to melissa.baca@state.co.us. Please include the solicitation number ‘CAAA DQ 2015001150‘ in the subject line of your email.

Alternatively, you may submit your quote response via FAX to 719-269-4064.

Quote response due date and time: Friday, April 3, 2015 at 1:00 PM MST (Note: If for any reason the response due date and time is changed, the only notice to vendors will be via a modification to the solicitation notice on Colorado’s Vendor Self Service website www.colorado.gov/vss .)

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected delivery dates, as stated in the bidders’ respective quote responses;

2. quality/safety/security considerations concerning the equipment to be provided;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small Business based in Colorado, and/or the bidder’s past performance, and

5. proposed operator training included, and/or any other pertinent factors.

PAYMENT TERMS: State fiscal rules generally prohibit ‘advance payment’ prior to receipt of goods/services. The State’s preferred and presumed payment terms are Net-30 days after receipt of goods, completion of services, and receipt/acceptance of invoice. Discounts for payment within 30 days will be considered as a cost factor and may be accepted. Discounts for payment in less than 30 days may be considered and accepted, but will not be considered as a cost factor.

The Colorado Department of Corrections is an agency of the State of Colorado. An authorized State purchase order or State contract from the Department is backed by the full faith and credit of the State of Colorado. The Department may decline to complete any vendor’s credit application or form.

Terms and Conditions: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

Background check and consent to search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.