AV Pricing Sheet - VAVS-Updated.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 36C77624Q0180
About this file
The document provided is a pricing sheet for audio visual (AV) equipment and technical services required for the 78th Annual VA Voluntary Service (VAVS) National Advisory Committee (NAC) Meeting and Conference. The sheet details the various AV equipment and services needed for the general session, breakout rooms, registration area, and office/storage room over the 5-day event period from May 12-16, 2024. Equipment includes laptops, projection screens, microphones, sound systems, and other AV peripherals. Pricing is requested for each line item, with a total at the end. The related federal contract opportunity is Solicitation Number 36C77624Q0180, which is seeking these AV services and equipment for the event being held at the Hyatt Regency St. Louis at the Arch.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C77624Q0180_1- Contract Opportunities.docx | DOCX document | |
| 36C77624Q0180 0001.docx | DOCX document | |
| 36C77624Q0180_1.docx | DOCX document | |
| Wage Determination-St. Louis MO.txt | TXT text file |
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Pricing
| FY 24 - 78th Annual VA Voluntary Service (NAC) National Advisory Committee (NAC) meeting and Conference (BIS | Vendors: Please only edit pricing areas in green below. |
| SOLICITATION NUMBER: | |
| COMPANY NAME: | |
| Offer Valid Until: |
| CLIN | Audio Visual Equipment & Technical Services | Quantity | # of days | Unit Price | Total Price |
| 8.1 | General Session (GS) – Crescent Rounds Style seating for 280 people Regency ABCD | ||||
| 8.1.1 | Laptop computer with latest version of MS Office / Adobe / Drives for PPT | 2 | 4 | $0.00 | $0.00 |
| 8.1.2 | Large projection screens with stands | 2 | 4 | $0.00 | $0.00 |
| 8.1.3 | Pipe and drape for two screens | 2 | 4 | $0.00 | $0.00 |
| 8.1.4 | HD widescreen LCD projectors | 2 | 4 | $0.00 | $0.00 |
| 8.1.5 | Wireless remote computer control system | 2 | 4 | $0.00 | $0.00 |
| 8.1.6 | PC audio / HDMI cables (equipment to support TEAMS) | 1 | 4 | $0.00 | $0.00 |
| 8.1.7 | Flat screen confidence monitor/stand/with timer and/or capability for written prompts/notes | 1 | 4 | $0.00 | $0.00 |
| 8.1.8 | Wired microphone for podium | 1 | 4 | $0.00 | $0.00 |
| 8.1.9 | Wireless lavaliere microphones | 5 | 4 | $0.00 | $0.00 |
| 8.1.10 | Wireless handheld microphones with floor stands (Q&A) | 2 | 4 | $0.00 | $0.00 |
| 8.1.11 | “Press to talk” wired microphones with tabletop stands (only needed Wednesday and Thursday) | 25 | 4 | $0.00 | $0.00 |
| 8.1.12 | Speaker/sound system | 1 | 4 | $0.00 | $0.00 |
| 8.1.13 | Mini camcorder with trilpod and IMAG for display only | 1 | 4 | $0.00 | $0.00 |
| 8.1.14 | Audio mixer | 1 | 4 | $0.00 | $0.00 |
| 8.1.15 | Distribution AMP | 1 | 4 | $0.00 | $0.00 |
| 8.1.16 | Graphic mixer (if needed) | 1 | 4 | $0.00 | $0.00 |
| 8.1.17 | Video switcher (if needed) | 1 | 4 | $0.00 | $0.00 |
| 8.1.18 | Charging station for attendees to plug in when necessary | 1 | 4 | $0.00 | $0.00 |
| 8.1.19 | All necessary cables, cords, power strips | 1 | 4 | $0.00 | $0.00 |
| 8.1.20 | AV Technicians all event days during event hours (one tech to support breakout rooms when in session) | 2 | 4 | $0.00 | $0.00 |
| General Session Total | $0.00 |
| 8.2 | Four (4) Breakout Rooms – Rounds Style seating for 40 people (each room) (Regency E. Regency F, Gateway East , Gateway West. GS will be use as the 5th breakout room) | ||||
| 8.2.1 | Laptop computer with latest version of MS Office / Adobe | 4 | 4 | $0.00 | $0.00 |
| 8.2.2 | Large projection screen with stand/skirt | 4 | 4 | $0.00 | $0.00 |
| 8.2.3 | HD widescreen LCD projector | 4 | 4 | $0.00 | $0.00 |
| 8.2.4 | Confidence Monitor | 4 | 4 | $0.00 | $0.00 |
| 8.2.5 | Wireless Remote computer control system | 4 | 4 | $0.00 | $0.00 |
| 8.2.6 | Wireless handheld microphone with floor stands | 8 | 4 | $0.00 | $0.00 |
| 8.2.7 | Speaker/sound system | 4 | 4 | $0.00 | $0.00 |
| 8.2.8 | Necessary cables, cords, power strips | 4 | 4 | $0.00 | $0.00 |
| 8.2.9 | AV technician (from General Session) | 4 | 4 | $0.00 | $0.00 |
| 8.2.10 | Push to talk table microphones around U shape table set (different set for this day only) - Gateway East Tuesday May 14th only | 14 | 1 | $0.00 | $0.00 |
| 8.2.11 | Power Strips (accessible for 15 table set) - Regency E Tuesday May 14th only | 10 | 1 | $0.00 | $0.00 |
| Breakout Rooms Total | $0.00 |
| 8.3 | One (1) lockable office/storage room – Panel tables set for 5 people. (Coatroom) | ||||
| 8.3.1 | Power Strips | 2 | 4 | $0.00 | $0.00 |
| 8.3.2 | Color laser multifunction copier (requires an input/cable for UsB drive or computer) | 1 | 4 | $0.00 | $0.00 |
| Lockable Office/Storage Room Total | $0.00 |
| 8.4 | Registration Area – Panel Tables set with 4 chairs. (outside general session room) | ||||
| 8.4.1 | Laptop computers with Windows OS and MS Office Pro and USB mouse | 2 | 4 | $0.00 | $0.00 |
| 8.4.2 | Color Laser Printer | 1 | 4 | $0.00 | $0.00 |
| 8.4.3 | Power Strips | 2 | 4 | $0.00 | $0.00 |
| 8.4.4 | Easel | 1 | 4 | $0.00 | $0.00 |
| Registration Room Total | $0.00 | $0.00 |
| 9.0 | Security Services | $0.00 | $0.00 |
| 10.0 | Labor | $0.00 | $0.00 |
| 11.0 | Travel (Hotel, Airfare, Per Diem, Car, Parking, Insurance, etc.) | $0.00 | $0.00 |
| 12.0 | Hotel Venue Charges (Power and Truss cost from Hotel or Hotel AV Vendor) (Rigging) Vendor must contact INSPIRE SOLUTIONS AV - Hotel AV Vendor to get this pricing. Examples of these types of extraneous hotel charges are power outlet usage within the confines of the conference/event space, audio patch fees (i.e. house sound system), and rigging fees (i.e. video camera, tripods, stage lighting, etc.). | NSP | $0.00 |
| Audio Visual Total | $0.00 | ||
| *NSP - Not Separately Priced |
&"-,Bold"Audio Visual Equipment and Technical Services Name of Event
RFQ #
Dates
&N
File details come from the government source that posted it. Updated .