Automated Bench Stock PWS.pdf

Installation Specifications For

Automated Bench Stock Management System Equipment

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28 AMXS/MXAS (Support)

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PERFORMANCE WORK STATEMENT

FOR

28 AMXS/MXAS (Support) Automated Bench Stock Management System

Ellsworth AFB, South Dakota

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TABLE OF CONTENTS

Section Number and Title

1. Description of Services

2. Specific Tasks and Intent

3. Requirements

4. Base Security Requirements

5. Minimum Technical Requirements

6. Management

7. Training, Support, Warranty and Deliverables

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1. DESCRIPTION OF SERVICES.

1.0. This Installation Specification outlines the Government's objectives for a requirement received from the 28th Aircraft Maintenance Squadron (28 AMXS) to Furnish, Install, and Test (EFI&T) all necessary Automated Bench Stock vending systems and associated hardware to enable 28 AMXS Support Section, building 7270 (2037 Bergstrom Dr, Ellsworth AFB, SD. The requirement is to utilize the Automated Bench Stock system to increase the efficiency and reliability of the current bench stock program at the 28th AMXS. It will decrease down-time spent on fulfillment demands and turnaround time for maintenance. It will reduce human error, keep real time inventory of bench stock by min/max and not to exceed supply levels, mitigate cross contamination and comingling with controlled access and accountability vs. legacy personnel count system and cabinet storage. This system will also improve physical parts inspection times during higher demands.

1.1. The contractor shall provide personnel, materials, and resources to accomplish the terms and conditions surrounding this installation. The contractor shall provide the primary subject matter experts/analysts and ancillary staff to perform the duties as described below.

Contractor may identify deficiencies, provide suggestions, equivalent or alternative solutions to the work described in this document

2. SPECIFIC TASKS AND INTENT

2.0. Intent: The intent is for the contractor to provide practical operations including design, equipment, and installation of the Automated Bench Stock system for the identified buildings.

3. REQUIREMENTS

3.0. General Requirements. The contractor shall provide all, materials, transportation, labor, management, and other incidentals necessary to meet the requirements as stated in this Installation Specifications. All materials provided shall be new and not refurbished.

3.1. Restoration. After the installation the Contractor must restore to an effective re-establishment of all disturbed areas.

3.2. Project Residue. The contractor shall dispose all residue materials off base and IAW

Federal, State, local, and base environmental laws and regulations.

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4. BASE SECURITY REQUIREMENTS:

4.0. Security Requirements. The contractor will ensure pass, identification, and state vehicle registration items required for contract performance are obtained from employees and non-government owned vehicles. Federal agencies are prohibited from accepting driver’s licenses or identification cards from noncompliant states for official purposes.

An installation access entry authority list (EAL) will be provided to the contracting office. The EAL will include at minimum the employee’s name, birth date, and driver’s license number, to include state of issue. This list will be updated when an employee’s status or information changes. The Contracting office will provide this EAL to the Visitor Control Center for processing of installation passes.

4.1. Work Area Requirements. For project member safety (in the event an emergency occurs and members need to be evacuated and accounted for) as well as base security measures members are required to sign in and out of secured/controlled areas. Daily, prior to beginning work, all members of the work project are required to sign in at the 28 AMXS Support Section counter (building 7270) as well as signing out prior to departure.

4.2. Escort Requirements. All work project personnel will abide base rules, regulations, and safety requirements at all times. All work project personnel will heed directions given by escort personnel. At no time, will project personnel, or escort personnel place themselves in harmful or unsafe situations or locations. If there is a question as to the safety of an action, a request for assistance will be made (by contractor or escort personnel) and a supervisor within the 28 AMXS Support Section will respond and investigate the situation. All flight line regulations and operating instructions will be strictly adhered to.

Radio contact by all escort personnel will be maintained at all times to ensure effective communication by all parties involved.

4.3. Safety. The Contractor shall be responsible for complying with all local, state and federal safety guidelines.

4.3.1. Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

5. MINIMUM TECHNICAL REQUIREMENTS:

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5.0. Design Criteria. Contractor shall meet technical and operational requirements as stated in this section below. Contractor shall comply with all applicable local, state and federal requirements regarding the protection of the environment.

5.1. The Automated Bench Stock system must be equipped with the following:

5.1.1. An Automated Bench Stock vending machines with enough storage space to accommodate the current amount of items listed on the S04 and space to add items as required.

5.1.2. After installation is complete, on-site operator training must be conducted so user’s understand the system’s functionality non-formal basic run through.

5.1.3. All equipment must include at least a 5-year manufacturer’s warranty on parts from the date of Government acceptance of the operable system. The Contractor shall also provide the paperwork/manufacturer-required documentation in case a manufacturer warranty claim has to be filed.

5.1.4. The contractor will include no less than at least 5 years of maintenance and warranty repairs to include parts and labor from date of acceptance of operational system.

NOTE: A list of all equipment/material and plans to meet requirements must be submitted with the proposal for review with compliance.

5.2. The contractor shall provide all necessary hardware and equipment.

5.3. All wiring shall be concealed in a manner that matches existing color of walls/conduit.

Carpet will not be used to conceal any wiring. The contractor shall furnish all required wiring, cables, connectors, and components necessary to connect the various components of the system as required for a completely operable system. The contractor shall dispose of excess or replaced wiring.

5.4. All work shall be done in accordance with manufacturer’s specifications and in coordination with the building facility managers.

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5.4.1. Contractor will provide company-owned, privately owned, or rental vehicles for transportation. Contractor vehicles must be properly insured to be driven on the installation.

5.4.2. Prior to arrival, a schedule of proposed times for installation will be coordinated with and approved by Support Section leadership and the building facility managers.

6. MANAGEMENT

6.0. Schedule. The contractor shall provide a schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems. The Contractor shall establish the project schedule/plan and submit with the technical quote. An informal in-brief on the first day of work and out-brief on the last day will be conducted with Support Section leadership, and applicable facility managers, to go over pertinent information necessary for a smooth workflow.

6.1. Project Manager (PM). The Contractor shall provide the name and contact information for a PM and an alternate(s) responsible for contract performance and continuity.

6.2. Project Site Point of Contact (POC). The Contractor shall designate a POC and alternate(s) who shall be on site during duty hours until project completion. This can be the same individual as the PM discussed above in para 6.1. The Site POC shall be the interface with the Government for all work site communications pertaining to contract performance. The PM and Site POC may be the same person.

6.3. Work Area(s). At day’s end, the installer shall remove all debris and surplus materials from the work place. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

6.4. Period of Performance: The period of performance shall be no longer than 4 months after contract award which includes lead time, delivery, installation and training.

6.5. Hours of Work. The Contractor shall routinely work during normal operating hours of the site, Monday through Friday, excluding federal holidays. Work hours are normally 0730 to 1600, Monday through Friday. However, differing schedules may be coordinated/approved with the 28th Aircraft Maintenance Squadron Project Manager with at least three work days advance notice, provided it results in no change in contract price or contract period of performance.

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6.6. Regulatory Guidance, Policy, Etc. The Contractor shall comply with all federal laws, codes, regulations, and statutes applicable to performance of this contract. It is the Contractor's responsibility to obtain and adhere to all applicable federal standards.

7. Training, Testing, Support, Warranty and Deliverables.

Upon completion of the installation process, the contractor will provide user training to the designated site staff in accordance with the customer requirements. User training will include step-by-step instructions on the utilization of all features of the Automated Bench Stock system as well as Basic System Troubleshooting. The contractor shall provide operational training to the users and system training to the operators/maintainers as needed.

Any applicable training material will be provided to the Government in both paper and digital copy. The Government shall retain the right to duplicate and distribute the training material for future training purposes.

7.1. Testing Requirements: The contractor shall Engineer, Furnish, Install, Test (EFI&T) and perform all necessary efforts to ensure successful completion of this project and make operational the equipment. The contractor shall provide all hardware necessary to support this requirement. The contractor shall submit industry standard and site specific test and acceptance procedures for Government review and approval.

7.2. Deliverables. The vendor must provide configuration diagrams. Continuity book (Manual) to include: configuration diagrams/equipment diagrams, equipment lists, and training (How to) must be provided in both hard and digital copies. The contractor shall provide documentation and plan to test the system and demonstrate, to the government, complete functionality of all component and capabilities of the- integrated system. Documents required include:

1. Installation Drawings / Schematics / Wiring Diagrams

2. All Warranty Information

3. Manufacturer References / User Documentation