Automate_Vehicle_Gate_Access_Control.pdf

REQUEST FOR INFORMATION

2026-RFI-0018

AUTOMATE VEHICLE GATE ACCESS CONTROL

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: March 4, 2026

DEADLINE FOR QUESTIONS: March 20, 2026

RESPONSE DEADLINE: April 6, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR INFORMATION

Automate Vehicle Gate Access Control

1. Summary & Background

2. General Rules

3. Scope of Work

4. Response Submissions

Attachments:

A - RFI ATT Proprietary Agreement

B - Regional_Parks_Locations_Worksheet

Request for Information #2026-RFI-0018 Title: Automate Vehicle Gate Access Control

1. Summary & Background

Regional Parks would like to automate vehicle access control points within the Parkway system.

Please see Attachment B for the listing of specific locations. The list includes a direct link to street view in Google Maps for each respective location.

1.1. Timeline

Release Project Date: March 4, 2026

Question Submission Deadline: March 20, 2026, 5:00pm

Question Response Deadline: March 27, 2026, 5:00pm

Response Submission Deadline: April 6, 2026, 5:00pm

2. General Rules

THIS IS A REQUEST FOR INFORMATION ONLY. This RFI is being issued solely for informational and planning purposes – it does not constitute a solicitation for purchase or a promise to issue a solicitation for purchase in the future. There will not be an award from this RFI and it does not commit the County of Sacramento to contract for any supply or service.

Responders are advised that the County will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense.

Response to this RFI is voluntary and is not a prerequisite for responding to any future solicitation issued by the County. Proposals submitted in response to any subsequent solicitation will be evaluated on their own merit, with no advantage or disadvantage resulting from this RFI.

Important instructions for electronic submittalThe County is accepting electronic bid submissions.

Responders shall create a FREE account with OpenGov Procurement by signing up at Sign Up

(opengov.com). Once you have completed account registration, browse back to this page, click on

"Submit Response" and follow the instructions to submit the electronic bid.

Public disclosure of proposal documents

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with

Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a proposer believes protected data is included in its proposal, the proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term "CONFIDENTIAL" on that specific part or page of the proposal which proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as "trade secret" does not necessarily make the data protected under any applicable law.

In order for the County to assert the confidentiality of any such information in the event a California

Public Record Act request is received, the proposer must request, execute and submit a County-prepared written agreement to defend and indemnify the County for liability, costs and expenses incurred in asserting such confidentiality as part of the proposal. A copy of that written agreement is in the Attachments section.

The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County's intent to release the public record pursuant to any

California Public Records Act request.

https://procurement.opengov.com/signup https://procurement.opengov.com/signup

The proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The proposer agrees to indemnity and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

3. Scope of Work

The County of Sacramento is soliciting information for vehicle gate automation.

3.1. Information ONLY Relating to All Areas in the Scope of Work

Scope of Work

Summary

The County of Sacramento, CA is seeking proposals from qualified vendors to provide information on design, cost, supply, installation, and maintenance of automated gate systems at various Regional Parks locations. The objective is to enhance security and control access for varying volumes of traffic, while considering sustainable energy options such as solar power.

Detailed Specifications

A. Gate Types and Materials o Automated swing gates, sliding gates, and barrier arm gates (location conditions permitting).

o Materials: Galvanized steel, aluminum, or equivalent corrosion-resistant materials.

o Weather-resistant coatings to withstand local climate conditions.

B. Access Control Systems o Remote control access.

o Integration with existing security systems and databases.

o Capability to log entry and exit times for all vehicles.

o Data privacy and cybersecurity

C. Emergency Vehicle Access o Priority access for emergency vehicles.

o Manual override options in case of system failure.

D. Power Supply (will differ by location, though most locations do not have existing power supply) o Primary power source consideration: Solar panels with battery backup.

▪ Minimum operational uptime on battery power alone o Other power source considerations: open to suggestions.

o Compliance with local electrical codes and standards.

o Ability to operate during countywide power outages

E. Safety Features o Safety loops and sensors to prevent gate closure on vehicles or pedestrians.

o Emergency stop buttons and manual release mechanisms.

o ADA and accessibility-related considerations o Anti-theft, anti-tamper, and vandalism considerations o Compliance with UL 325 and ASTM F2200 standards.

F. Communication and Monitoring o Real-time monitoring and control via a centralized management system.

o Remote diagnostics and troubleshooting capabilities.

o Minimum signal requirements o Whether satellite, mesh network, or low-bandwidth options are supported o Offline operation capabilities when connectivity is unavailable

Service Requirements

A. Design and Planning o Site assessment and consultation to determine the most suitable gate types and configurations.

o Parking/Traffic Flow Considerations

• Recommended gate type by traffic volume (e.g., high throughput vs. low)

• Solutions for preventing traffic backup on public roads

• Peak season traffic management features o Preparation of design plans, cost, approximate timeframes, and schematics, including:

• Battery replacement intervals for solar systems

• Subscription costs for software or connectivity

• Costs for remote management or monitoring services o Environmental Considerations

▪ Equipment durability against flooding, wildlife interference, or vandalism

▪ Compliance with environmental protections (e.g., riparian areas along the American

River)

▪ Low impact installation methods

B. Installation o Professional installation of all gate components, access control systems, and power supplies.

o Coordination with County staff to minimize disruption to park operations.

o Compliance with all relevant safety and construction standards.

C. Testing and Commissioning o Comprehensive testing of all systems to ensure proper functionality.

o Provision of detailed operation manuals and documentation.

D. Maintenance and Support o Regular maintenance services to ensure optimal performance and longevity of the systems.

o 24/7 technical support and emergency repair services.

o Availability of spare parts and components for quick replacements.

o Training plans for park ranger and maintenance staff

Delivery Requirements

A. Timeline o Provide timeline for installation and commissioning for each location, respectively.

B. Delivery Locations o Multiple Regional Parks locations as specified by the County.

o Coordination with County staff for site access and delivery schedules.

C. Packaging and Handling o All equipment and materials to be securely packaged to prevent damage during transit.

o Proper labeling of all packages with contents and destination information.

The County of Sacramento, CA reserves the right to modify the scope of work as necessary to meet the needs of the project. All proposals must adhere to the specifications and requirements outlined in this document. Vendors are encouraged to provide detailed responses and any additional information that may support their proposal.

This RFI does not request or include payment processing or fee-collection functionality.

4. Response Submissions

4.1. Response *

Upload your response here.

*Response required

4.2. Proprietary Information Agreement, if applicable

If submitting the Proprietary Information Agreement (from Attachments section), execute and upload here. Also provide documentation that clearly identifies the data and provide the legal basis in support of the asserted classification