Auto Clear JA.pdf

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 1 of 8

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

JUSTIFICATION

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION IN ACCORDANCE WITH Federal Acquisition Regulation (FAR) 8.405-6(c) FAR 8.405-2, and FAR 8.405-3 pursuant to the authority of 41 U.S.C. 251 FAR 8.405-6(a)(1)(i)(B). This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 251, et seq, and 40 U.S.C. 501).

Requisition Number: DJF-22-1100-PR-0004625

Date: 07/12/2022

Estimated Contract Dollar Value: $

1. Identification of the agency and contracting activity.

The U.S. Department of Justice, Federal Bureau of Investigation, Operational Support Contracts Unit, proposes to enter into a contract on a basis of other than full and open competition for Autoclear X-Ray Equipment on behalf of the FBI Security Division.

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

FBI’s Security Division has a requirement for the procurement Autoclear X-Ray machines. A sole source, firm fixed priced, purchase order will be issued off of the Federal Supply Schedule to Autoclear.

3. A description of the supplies or services required to meet the agency’s needs.

Security Division has a requirement to acquire corrective and preventive maintenance services for previously acquired X-ray equipment. The total requirement is valued at an estimate of $

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 2 of 8

Note: This is an estimate based on the cost of the year (current) that just expired with a PoP date of 05/17/2021 – 05/16/2022.

4. The statutory authority permitting other than full and open competition.

FAR 8.405-6 (a)(1)(i) (B) – Only one source is capable of responding due to the unique or specialized nature of the work.

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.

Small business is not considered due to the fact that current equipment that has been purchased from Autoclear. There are over 20 Autoclear X-Ray machines in use throughout the FBI.

This X-Ray equipment is comprised of assemblies, subassemblies, and parts that are designed and developed by and are propriety to Autoclear. Autoclear is the sole manufacturer of the referenced equipment and is the only vendor capable of providing proper support for referenced equipment to ensure optimal performance throughout the life of the product.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

The FBI is standardizing X-ray machines. Replacing these machines with newer systems of unknown reliability, quality, and endurance would be cost prohibitive in the current fiscal environment and represent the possibility of additional security and procurement risks that the FBI does not consider reasonable or acceptable at this time.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the

Government will be fair and reasonable.

This contract is consistent with historical labor and equipment costs.

8. A description of the market research conducted and the results.

Market research was not conducted as the referenced machines were purchased from Auto Clear and as manufactured they are uniquely qualified to perform all service activities in support of their equipment.

9. Any other facts supporting the use of other than full and open competition.

https://www.acquisition.gov/far/html/Subpart%205_2.html#wp1107980 https://www.acquisition.gov/far/html/Subpart%205_2.html#wp1107990

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 3 of 8

The FBI currently maintains over 30 Autoclear X-ray machines and this effort is to standardize security X-ray equipment across the bureau. Additionally, the FBI currently has more than $595K invested in these Autoclear X-Ray machines, so it is imperative they are maintained and serviced at the correct intervals, and that only exact parts be utilized.

10. A listing of any sources that expressed a written interest in the acquisition.

The requirement will have a Notice of Intent to Sole Source psted to SAM.gov.

11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

These machines were initially competitively acquired, and due to their propriety nature, only Autoclear can provide the required maintenance to coincide with rationale of procurement. The sole source notification will be posted on FBO for vendors to view and/or respond to the FBI’s intent.

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 4 of 8

Reviews and Approvals (Not exceeding $650,000)

Requestor:

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 5 of 8

Reviews and Approvals ($650,000 to $5,000,000)

Reviewed and Approved by:

Competition Advocate:

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 6 of 8

Reviews and Approvals ($5,000,000 to $12,500,000)

Reviewed by:

Office of General Counsel:

Approved by:

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 7 of 8

Reviews and Approvals ($12,500,000 to $62,500,000)

Office of General Counsel:

Approved by:

Head of Contract Activity:

Requisition Number: DJF-22-1100-PR-0004625 Version 1.0 Page 8 of 8

Reviews and Approvals (Exceeding $62,500,000)

Office of General Counsel –:

Head of Contract Activity:

Approved by

Senior Procurement Executive: