AUM-2026-0000074_Campus Beverage Supply Services RFP.pdf

Request for Proposals

Campus Beverage Supply Services

Bid No. AUM-2026-0000074

Due: Before 2:00pm CST on Tuesday, November 17, 2026

Bid No. AUM-2026-0000074 Campus Beverage Supply Services Page | 2

Contents Section One – General Information

A. Intent and Scope

B. About Auburn University at Montgomery

Section Two – Instructions to Proposers

A. Inquiries and Notices

B. Proposal Response

C. Tabular/Paginated Format

D. Evaluation Criteria

Section Three – Minimum Specifications and Requirements

A. Beverage Dispensing Services (Warhawk Dining Café only)

B. Beverage Vending Services

Vending Machine Technology and Point of Sale Systems

C. Athletic Concessions Drinks (Exclusive Rights)

D. Commissions and Sales

E. Operations

F. Transition Plan

Section Four – General Conditions

A. Term and Termination

B. Insurance and Licensure

C. Miscellaneous Provisions

Section Six - Calendar of Events

EXHIBIT A

EXHIBIT B

EXHIBIT C

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Section One – General Information

A. Intent and Scope Auburn University at Montgomery (“University” or “AUM”) is seeking proposals from qualified and experienced companies (“Contractor”) to provide comprehensive beverage supply services to include: vending, beverage dispensing, and concessions products at University facilities. The University is committed to forming a partnership with a provider who truly understands the unique needs of small college campus, has demonstrated an outstanding level of service and performance, and possesses the resources, financial stability, and experience necessary to deliver the requested services. It is essential that the services be of the highest quality and that the program be managed with the utmost sensitivity to the needs and concerns of our students, faculty and staff. The selected provider will be expected to work collaboratively with the University to create a reliable, customer-focused program that enhances the overall campus experience.

The University shall enter into an Agreement with an experienced, responsible, qualified Contractor who shall provide all management, supervision, personnel, equipment, supplies, products, technology, training, and other resources necessary to operate an efficient, professional, and customer-focused campus beverage supply services program. The University reserves the right to add, remove, relocate, or modify service locations during the term of the agreement based upon University needs.

The Contractor shall perform all services in accordance with applicable federal, state, and local laws; University policies and procedures; health and safety requirements; and the terms and conditions of the resulting agreement.

B. About Auburn University at Montgomery AUM Mission

The mission of Auburn University at Montgomery is to provide quality and diverse educational opportunities at the undergraduate and graduate levels through use of traditional and electronic delivery systems, and to foster and support an environment conducive to teaching, research, scholarship, and collaboration with government agencies, our community, and other educational institutions.

AUM Identity

Auburn University at Montgomery is an accredited comprehensive, public university with a diverse student population that includes a blend of traditional and non-traditional learners awarded degrees in a variety of disciplines from its programs. Our personalized and caring learning environment offers academically strong undergraduate and graduate programs designed and taught by faculty who are active researchers in their fields and who play a vital role in each student’s success. We stand apart from our peers as an institution with an applied emphasis, having a history of producing leaders prepared to make a positive impact in their chosen fields. As a critical partner in our community, we provide expertise that enhances economic development

Page | 4 and the quality of life for individuals in the region and beyond. These partnerships strengthen not only our community, but our students and faculty as well.

AUM Vision

Auburn University at Montgomery will be a university that...

• Is known for its commitment to developing dynamic and applied academic and research programs,

• Is a student’s first choice in a variety of programs of distinction,

• Embraces and builds an international presence at home and abroad, increasingly known for its ability to prepare students to thrive in a global community,

• Graduates students who become engaged alumni with a life-long interest in and personal connection to AUM,

• Is recognized as an integral community partner and a resource for the enrichment and economic development of the Southeast region and beyond.

AUM Core Values

Auburn University at Montgomery values and promotes:

• A Student-Centered Experience

• Citizenship & Community Engagement

• Excellence as Our Standard

• Commitment to Constant Improvement

• Diversity of People & Perspective with a Culture of Inclusiveness

• Lifelong Learning

• Environment of Collaboration

Section Two – Instructions to Proposers

A. Inquiries and Notices All inquiries concerning information with regard to specifications and the RFP process must be directed to Laura Gray, Director of Procurement Services, via the Q&A Board found in the event.

B. Proposal Response Proposals should be submitted to the Sourcing Event Portal before the time and date set for closing.

Proposals should be in Excel® and/or Adobe PDF® formatting only. NO EMAILED OR MAILED

MATERIALS WILL BE RECOGNIZED.

Provide a response to all required Questions found in the Sourcing Event Portal.

By submitting responses, each Proposer certifies that it understands this bid and has full knowledge of the scope, nature, quality of the work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services are to be performed. Each

Page | 5 respondent also certifies that it understands that all costs relating to preparing and responding to this RFP will be solely the responsibility of the respondent. All materials submitted in response to this RFP become the property of the University.

C. Tabular/Paginated Format Tab 1 Cover Letter: The Proposer shall provide a cover letter describing a brief history of the Company and its organization. The letter will list the Principal or Officer of the organization who will be the University’s primary point of contact for clarifications or during negotiations with contact information.

Tab 2 References: The Proposer shall provide a listing of other projects/customers similar in size and scope to the services described in the RFP manual. University may conduct reference checks with any project/customer on the list provided. This list must include the name of the customer and the name, telephone number, and email address of an appropriate contact for each customer, and when the agreement began and expires. If applicable, please list examples of services rendered in the state of Alabama.

Tab 3 Executive Summary and RFP Response: A one-to-two-page executive summary of the respondent’s proposal, including brief descriptions of the company’s expertise procuring a contract the size and scope described in the RFP manual, and how the proposer plans to address the University’s requirements outlined in Section 3 “Minimum Specifications and Project Requirements . A response shall be provided for each subsection of Section 3 “Minimum Specifications and Project Requirements” of the bid manual addressing the criteria, indicating proposer’s Acceptance, Conditional Acceptance (with explanation), or Non-Acceptance of each item. Additional comments and exceptions to any terms and conditions should be addressed in this tab.

Tab 4 Products and Pricing: Pricing provided must be inclusive of all items as defined in Section 3 of the RFP manual. It is the responsibility of the contractor to determine if any services are required outside the scope as defined herein to ensure the success of the project.

• Vending Commission percentage must be entered in the “Service Line Items” section under the Sourcing Event.

• Proposer will provide a price list of representative products in its proposal. All prices will remain firm for the first year of the contract. Pricing for any proposed new or additional products not listed in the Contractor’s original proposal must be approved by AUM’s Director of Dining & Retail Operations, or other AUM delegated representative, prior to offering for sale.

Tab 5 Institutional Support: The University invites Proposers to submit proposals for financial compensation, institutional support, and other value-added benefits associated with the award of a contract. Proposers may offer a combination of direct financial contributions, scholarships, complimentary products, promotional support, and other benefits that provide measurable value to the University and its students. All proposed compensation and benefits must be clearly identified, quantified to the extent practicable, and included in the Proposal. See Exhibit C for University Institutional Support requests.

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The submission or acceptance of any proposed compensation or benefit does not guarantee the Contractor any minimum level of University purchases, sales volume, customer participation, or business. The University makes no representation regarding the amount of business that may result from the contract.

D. Evaluation Criteria Proposals will initially be evaluated for completeness and compliance with the mandatory requirements listed in the respective sections of the bid. Those proposals which are incomplete, which do not meet all mandatory requirements of this bid, or are otherwise deemed by Auburn University at Montgomery to be "non-responsive" will be rejected. The University reserves the right to waive an informality in proposals.

The University evaluation committee will assess each proposal based on the information submitted by the Proposer and will appoint scores based on the criteria and corresponding point allocation identified below:

• 60 - Product Pricing, Commissions, Financial Support and Value-Added Contributions

• 20 - Beverage Product Offerings

• 10 - Contractor Experience and Qualifications

• 10 - References

Total Available Points = 100

Section Three – Minimum Specifications and Requirements

A. Beverage Dispensing Services (Warhawk Dining Café only) The Contractor shall provide, install, operate, maintain, and service automated beverage dispensing equipment at University locations designated in Exhibit A. Beverage dispensing products may include carbonated soft drinks, non-carbonated beverages (i.e., tea, juices, electrolyte beverages, etc.), water, and other University-approved beverage products.

The Contractor shall propose a beverage dispensing program that considers the University's campus size, anticipated usage, available facilities, and customer preferences. The Contractor shall identify the types and sizes of dispensing equipment proposed, beverage brands and products available, equipment placement requirements, and any facility infrastructure requirements. Any changes to approved products shall require prior coordination with and approval by the University, as applicable.

As part of Tab 4 “Products and Pricing”, include a proposed product list of dispensed beverages, each product’s volume and cost to University. See Exhibit B for an example format.

The Contractor shall be responsible for:

• Providing and installing automated beverage dispensing machines and related equipment necessary to support equipment functionality.

• Providing and maintaining any required dispensing accessories, including pumps, lines, regulators, refrigeration, filtration, racks and other related components.

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• Providing all beverage products, syrups, concentrates, CO₂, and other supplies necessary for operation, as applicable.

• Monitoring product levels and replenishing beverage supplies as necessary to meet anticipated demand.

• Maintaining appropriate inventory controls and records for beverage products and supplies.

• Providing advance notice of product discontinuations, supply limitations, or other changes that may affect availability.

B. Beverage Vending Services The Contractor shall provide, install, operate, maintain, and service beverage vending equipment at University locations designated in Exhibit A. The University reserves the right to approve all vending locations and to require the relocation, addition, or removal of vending equipment.

Beverage vending products may include carbonated soft drinks, non-carbonated beverages (i.e., tea, juices, electrolyte beverages, etc.), water, and other University-approved beverage products.

As part of Tab 4 “Products and Pricing”, include a proposed product list of vended beverages, each products volume, cost to consumer, and commission rate to University. See Exhibit B for an example format.

The Contractor shall be responsible for:

• Providing and installing beverage vending equipment and related equipment necessary to support equipment functionality.

• Provision of and stocking/replenishment of beverages products.

• Monitoring inventory levels and product expiration dates.

o Vending machines should be fully stocked in key locations as defined by the University and at peak times (i.e., beginning of semester) o Prompt removal of expired, damaged, or otherwise unsuitable products.

o Vending machines shall be operated during the entire year, but with reduced selections in areas of campus, upon mutual agreement of the parties, to accommodate for University vacations/low demand periods. Contractor shall meet with Director of Dining & Retail Operations to determine.

o Provide advance notice of product discontinuations, supply limitations, or other changes that may affect availability.

• Regular cleaning and sanitizing of vending machines.

• Providing repair and preventive maintenance of vending equipment.

• Providing prompt response to equipment malfunctions and customer service issues. See

Section 3-C-1 regarding equipment repairs.

• Providing a process for managing refunds for failed transactions.

• Collecting and reconciling vending revenues.

• Vending machines will in no way obstruct or otherwise interfere with emergency exits or access.

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Vending Machine Technology and Point of Sale Systems.

The University desires to offer multiple payment methods to its customers. Proposed vending equipment point of sale systems must be able to accept cash and cashless payment methods, including credit/debit cards, University issued ID cards (Warhawk IDs), and contactless/mobile payment options.

• The Contractor shall purchase, install, and maintain card/contactless card readers on all vending equipment. The vending equipment card reader technology will remain the property of the Contractor.

• All credit/debit card and digital processing must be done via cellular connections maintained and paid for by the Contractor. The University will not process, store, or transmit cardholder data on behalf of the Contractor.

• The Contractor shall be responsible for all payment processing services associated with vending machine transactions, including the provision, operation, maintenance, and security of payment card readers and related payment processing technology.

• The Contractor shall ensure that all vending payment systems and associated payment processing services comply with applicable Payment Card Industry Data Security Standard (PCI DSS) requirements. As part of its proposal, the Contractor shall identify the payment processing provider(s), payment gateway(s), and payment card technology proposed for use with the vending machines and shall provide evidence of current PCI DSS compliance applicable to those services. Such evidence shall include, as applicable, a current PCI DSS Attestation of Compliance (AOC) or other documentation demonstrating compliance for the payment processing environment.

• The Contractor shall notify the University of any security incident involving payment card information associated with vending machine transactions conducted on University property within 72 hours of such incident.

C. Athletic Concessions Drinks (Exclusive Rights) The Contractor shall serve as the exclusive supplier of Athletic Concessions beverage products for resale through University-operated athletic concessions, subject to existing agreements and expressly identified exclusions. Exclusivity shall apply only to beverages; it shall not extend to food, prepared concessions, third-party catering, or snack products unless separately authorized.

Athletics retains control of retail pricing, staffing, point-of-sale operations, and event service unless otherwise expressly negotiated.

The Contractor shall provide discounted institutional wholesale pricing for bottled water, carbonated beverages, sports/electrolyte drinks, and other approved beverages purchased for resale at University-operated athletic concessions stands at Athletics venues. The University prefers to sell bottled beverages.

As part of Tab 4 “Products and Pricing”, include a proposed product list of concession beverages, itemized by product, size, units per case, case cost, delivery terms, and volume discounts. See Exhibit B for an example format.

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The Contractor shall be responsible for:

• Providing and installing visi-cooler equipment and related equipment necessary to support equipment functionality. See Exhibit A for list of locations and requested visi-cooler equipment sizes.

• Equipment shall be maintained in safe working order, with response times and replacement procedures identified throughout the terms of the contract. Ownership and end-of-term disposition should be stated.

• Providing advance notice of product discontinuations, supply limitations, or other changes that may affect availability.

• Coordinating delivery schedules, delivery locations, and access to University facilities with the AUM Director of Dining & Retail Operations or other AUM delegated representative.

D. Commissions and Sales

• Commissions are to be based on Gross Sales less applicable sales tax.

o Payment for vending commissions earned by the University shall be issued by the

Contractor once per month, in the following month in which the sales revenue is collected.

• Contractor should provide monthly sales reports, including reconciliation documents that support commission payments.

• Any price increases during the contract term shall require prior written approval from the University

E. Operations

1. Equipment:

a. Coordinate all equipment installation, removal, relocation, and replacement with the University.

b. Any changes to approved equipment shall require prior coordination with and approval by the University.

c. The Contractor shall not remove any University or other Contractor owned equipment, inventory, or other property from University premises without prior written authorization.

d. Equipment should remain “state of the art” throughout the term of the agreement.

e. Where applicable, machines must meet current ADA accessibility requirements, including placement of controls and payment interfaces, during the life of the contract.

f. Machines should display: company name, service contact information, and instructions for reporting problems or requesting refunds.

g. Contractor shall keep all equipment in good operating condition and provide routine preventive maintenance and service to equipment at no cost to the University. Upon notice, Contractor shall promptly address equipment malfunctions or service interruptions to minimize downtime and lost revenue.

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i. Equipment requiring extended repairs, beyond 24 hours, will be reported to AUM’s Director of Dining & Retail Operations, or other AUM delegated representative, along with plan to remedy the issue(s).

2. Locations:

a. University will designate vending, beverage dispensing, and concessions site locations in Exhibit A. The University reserves the right to approve all service locations.

b. Requests for alterations, installations, or modifications to University facilities shall be submitted to the Director of Dining & Retail Operations and will require prior written approval from the University.

c. University will furnish, at its own expense, all utilities used in the operation of machines (electricity, water, etc.).

d. Contractor shall be responsible for the repair or replacement cost of any damage to University property or personal property on University premises caused by the Contractor’s employees during the installation, operation, maintenance and/or removal of equipment. Contractor is responsible for reporting damage in writing within seventy-two (72) hours of the occurrence.

3. Taxes:

a. All obligations for local, state, and federal sales, use, and other taxes resulting from vending sales under the terms of this Agreement are the responsibility of, and shall be paid by, the Contractor.

4. Customer Service:

a. The Contractor shall provide professional, courteous, and responsive customer service.

b. The Contractor shall establish procedures for handling customer complaints, refunds, failed transactions, product concerns, and other customer service matters.

The matter of an illegitimate request, if any, will be referred to AUM’s Director of Dining and Retail Operations for equitable resolution.

c. The Contractor shall provide the University with a designated process for submitting and resolving customer complaints and shall respond promptly to issues identified by the University.

5. Personnel:

a. Contractor shall provide a single point of contact to liaison and coordinate services and concerns associated with this contract.

b. Contractor shall provide sufficient qualified personnel to operate all services effectively and efficiently.

c. Contractor shall assume sole responsibility for hiring, training, scheduling, supervising, and firing of Contractor personal. University reserves the right to require immediate removal of any Contractor employee from the University’s premise for misconduct, violation of University policy, or other legitimate concerns.

d. Contractor shall assume sole responsibility for payment of all applicable local, state and federal taxes, unemployment insurance, pensions and/or social security mandates and/or any other requirements dictated by law relative to its employees.

e. Contractor maintains full responsibility for the actions of it and its employees.

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f. Contractor shall perform background checks on all employees utilized under terms of the contract. The University should not receive results of said background checks, but only individuals that have passed background checks should be assigned by the Contractor.

g. Contractor shall give prompt notice to the University of any actual or potential labor dispute which delays or may delay performance under the Agreement.

h. Contractor shall ensure that all its employees present and performing work on University’s premises adhere to any/all applicable campus, State and Federal policies/regulations which shall include, but not be limited to, the following: Drug‐ Free Workplace Policy, Weapons Policy, Smoking Policy, EEO/AA policies pertaining to harassment, intimidation, discrimination, et. al.

i. Contractor and the Contractor’s employees shall maintain positive public relations with University students, faculty, staff, and visitors at all times throughout the life of the contract.

j. Contractor personnel should be dressed in clean, distinctive uniforms with name tags/badges that readily and easily identify the Contractor and its employees while on campus.

k. Contractor personnel shall be granted access to facilities on an as‐needed basis in accordance with pre‐determined schedules cleared with University representative(s).

l. All work conducted pursuant to an award of the contract must be conducted during normal operational hours (7:00 a.m. ‐ 6:00p.m., Monday – Friday) unless otherwise approved in advance by University representative(s).

m. Contractor vehicles on campus are expected to comply with State and University parking and traffic rules. Contractor is encouraged to use loading docks for specific buildings to the greatest extent possible. Contractor vehicles with company-branded logos are exempted from parking passes. Non-branded vehicles require a visitor pass from Campus Police before servicing any vending machine/location on campus.

6. Other:

a. Contractor should have mechanisms in place to provide sales, usage, inventory, and other reports requested by the University.

b. Contractor must obtain and maintain all licenses and permits required for beverage sales, storage, and distribution.

c. Contractor shall continually evaluate its services and make recommendations for improving operational efficiency, customer experience, product selection, technology, revenue generation, and overall service quality.

d. Contractor shall continually evaluate its services and make recommendations for improving operational efficiency, customer experience, product selection, technology, revenue generation, and overall service quality.

e. Any use of University trademarks, logos, names, photographs, or other University intellectual property shall require prior written approval from the University.

F. Transition Plan All Proposers responding to this RFP must agree to coordinate with the existing contract holder a transition plan governing the removal of existing equipment and the installation of new equipment if the current supplier is not awarded the new contract. This transition plan should

Page | 12 include a two-week transition process but no more than three weeks and be approved by the University’s contract representative.

Section Four – General Conditions

Both the Request for Proposal and the Proposer’s response to the RFP will be incorporated by reference into the resulting contract.

A. Term and Termination A. The Term of the Agreement shall be for a period of ten (10) years from the effective date of the resulting contract. The Agreement may be terminated at any time by mutual written consent of both Parties.

If sufficient funds are not provided in future legislatively approved budgets for the University (or from applicable federal, state, or other sources) to permit the University, in the exercise of its reasonable administration discretion, to continue the Agreement, or if the University program from which the Agreement was executed is abolished, the University may terminate this Agreement without further liability upon delivery of notice to the Vendor.

Either party may terminate the Agreement for default, effective thirty (30) calendar days after providing written notice to the other party that such party has breached any material provisions of the Agreement if such other party fails to cure said breach within a thirty (30) day notice to cure period. Such notice shall set forth the basis of the termination.

The University shall have the right to terminate this Agreement at any time in the event Contractor files a petition in bankruptcy, or is adjudicated bankrupt; or if a petition in bankruptcy is filed against Contractor and not discharged within thirty (30) days; or if Contractor becomes insolvent or makes an assignment for the benefit of its creditors or an arrangement pursuant to any bankruptcy law; or if a receiver is appointed for Contractor or its business.

The University may terminate the resultant Contract for convenience by providing one-hundred and eighty (180) calendar days advance notice to the Contractor.

Termination of the Contract does not relieve the Contractor from obligations incurred prior to removal of equipment from the University, including prorated payments due and expenses for repair of University property.

The University reserves the right to add additional goods and/or services due to expansion or growth of campus, subject to current contract pricing. Product purchases and services are to be billed monthly to the University, payment due net thirty (30) days from date of invoice.

B. Insurance and Licensure

1. All insurance guidelines can be found on the Auburn University Risk Management & Safety website. https://ba.auburn.edu/rms/risk-management-insurance/insurance-requirements/

2. The Contractor shall, at its own expense, procure and maintain, without interruption during the entire term of this contract, insurance of the kinds and limits listed hereunder.

https://ba.auburn.edu/rms/risk-management-insurance/insurance-requirements/ https://ba.auburn.edu/rms/risk-management-insurance/insurance-requirements/

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Insurance Services Office, Inc. (ISO), or industry equivalent, Certificates of Insurance and Additional Insured Endorsements issued by the contractor’s insurance carrier shall be furnished to Auburn University at Montgomery before beginning work and shall name Auburn University at Montgomery, its Board of Trustees, Trustees Individually, Employees, and Agents as Additional Insureds for ongoing and completed operations on the General Liability, Automobile Liability and Umbrella Liability policies. The insurance coverages required under this contract are minimum insurance limits required and are not intended to limit the responsibility or liability of the Contractor. If any subcontractor is used to fulfill this contract, they or the Contractor on their behalf, shall carry the same coverages and limits of insurance outlined herein. It shall be the Contractors responsibility to ensure compliance of this requirement.

3. Contractor must provide proof of insurance through the issuance of a certificate of insurance and showing coverage and limits as specified below. Contractor must also provide an endorsement or confirmation in writing that the University has been added as an additional insured by endorsement for ongoing and completed operations.

Certificates and endorsements must be filed with the Director of Procurement before the Contractor is permitted to begin work. Contractor shall maintain limits and coverages as follows:

General Liability Limits: Throughout the term of this Agreement, the Contractor will maintain General Liability insurance with the minimum limits outlined below. All insurers must be licensed to do business in the State of Alabama, and possess a minimum A.M. Best Rating of A-, size VII. If the Contractor carries higher limits (including Excess Liability Coverage), such limits must be shown on the certificate.

Commercial General Liability

$2,000,000 Each Occurrence $3,000,000 Aggregate

$2,000,000 Products & Completed Operations Aggregate $1,000,000 Personal & Advertising Injury

$100,000 Fire Damage (Any One Fire) $5,000 Medical Expense (Any One Person)

Commercial Auto Liability

$3,000,000 Combined Single Limit

Workers’ Compensation:

Statutory Limits Plus

$1,000,000 Minimum Employers Liability Limits

Commercial Umbrella/Excess Liability Insurance: If a Commercial Umbrella/Excess Liability Insurance is used to provide excess coverage above the Commercial General Liability, Employer’s Liability, and Commercial Business Automobile Liability to satisfy the minimum limits set forth herein, the policy must be on an "occurrence" basis and must be a “Follow Form”.

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Additional Insured Status: Contractor is required to add the Institution to its General Liability insurance policies by endorsement with the following wording: Auburn University at Montgomery, its Board of Trustees, Trustees individually, Administrators, Faculty, Staff and Agents, are hereby added to this policy as additional insured for ongoing and completed operations.

Primary Coverage: Auburn University at Montgomery requires that all policies of insurance for general liability related to this project/activity/agreement be on a primary basis, as respects any other insurance coverages and/or self-insurance carried by the university. Any insurance and/or self-insurance maintained by Auburn University at Montgomery shall be excess and non-contributory. The primary coverage must be noted on the certificate of insurance or the endorsement.

Other Conditions: A waiver of subrogation shall be granted in favor of Auburn University at Montgomery and its Board of Trustees, Trustees individually, administrators, faculty, staff, and agents. Furthermore, the Contractor’s insurance policies must be underwritten by a carrier rated at least A- in A.M Best Key Rating Guide, and provide that coverage shall not be suspended, voided or canceled, except with 30 days prior written notice to the University, except when cancellation is for non-payment of premium; then ten 10 days prior written notice may be given. For any insurers who refuse to provide the required notice, the Contractor or its insurance broker shall agree to notify the University of any cancellation, suspension or nonrenewal within 7 days of receipt of insurer’s notification to that effect.

These insurance requirements shall not be construed as limiting in any way the extent to which Contractor may be held responsible for the payment of damages to any persons resulting from its operations or the activities of any person or persons for whom it is liable.

4. Any damage incurred to any property, regardless of ownership, resultant of work performed under the contract pursuant to these specifications shall be the sole responsibility of the contracted provider and shall be repaired, replaced or reimbursed to the satisfaction of the owner. The contracted provider shall be required to report, in writing within 24 hours, any damage to property on University premises. Failure to make report to designated representative(s) may be cause for termination of contract.

5. The contracted provider shall assume all responsibility/liability for damage to or loss of provider’s own property and equipment resultant of work performed under the contract.

6. The contracted provider shall be required to notify University immediately should any licensure, certifications and/or insurance coverage be terminated.

C. Miscellaneous Provisions

1. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented, or amended in any manner whatsoever unless agreed to in writing and signed by all the Parties.

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2. Assignment/Subcontractors/Successors. The Parties shall not assign, sell, transfer, or subcontract any rights or delegate any responsibilities under this Agreement, in whole or in part, without the prior written approval of the non-assigning Parties.

3. Force Majeure. Neither Party shall be held responsible for delay or default caused by fire, riot, act of nature, terrorist acts, or other acts of political sabotage or war where such cause was beyond the reasonable control of the Parties. Each of the Parties shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligations under this Agreement.

4. Compliance with Applicable Law. The Parties shall comply with all federal, state, county, and local laws, ordinances, rules, and regulations applicable to the Beverages and Snacks and other services to be provided pursuant to this Agreement. The Parties specifically agree to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules, and regulations. The Parties agree to adhere to and comply with all applicable environmental rules and regulations. The Parties also agree to comply with the Americans with Disabilities Act, 42 U.S.C. § 12100, et seq., and all regulations and administrative rules established pursuant to those laws. Failure or neglect on the part of the Parties to comply with any or all such laws, ordinances, rules, and regulations shall not relieve the Parties of their obligations under this Agreement.

5. Compliance with Rules of Sports Organizations. The Contractor shall take no action or enter into any contract or agreement related to this Agreement that would violate any rules or regulations of the NCAA, the GSC, or any other applicable governing sports organization.

6. Disputes. Contractor and University agree that they will attempt to resolve any disputes in good faith. Under no circumstances does the University agree to binding arbitration of any disputes or to the payment of attorney fees, court costs or litigation expenses including appeals.

7. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Alabama, without regards to its conflicts of laws provision. Any claim, action, or suit between the University and the Contractor that arises out of or relates to this Agreement shall be brought and conducted solely and exclusively within the State or Federal court of Montgomery County, Alabama. The Contractor hereby consents to the personal jurisdiction of said courts.

8. Independent Contractor Status. The University reserves the right to (a) determine and modify the delivery schedule for the Services and (b) evaluate the quality of the Products/Services; however, the University may not and will not control the means or manner of the Contractor’s performance. The Parties are acting herein as independent contractors and independent employers. Nothing herein contained shall create or be construed as creating a partnership, joint venture, or agency relationship between the Parties; and no Party shall have the authority to bind the other in any respect. The Contractor is not an officer, employee, or agent of Auburn University at Montgomery.

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Section Six - Calendar of Events

Schedule Milestones Date Request for Proposal Release Date Tuesday, October 27, 2026 at 4:00 pm Optional Pre-Bid Meeting (via Zoom) Tuesday, November 3, 2026 at 3:00pm Deadline for Requests for Clarifications Friday, November 6, 2026 by 5:00pm University Responses to Clarifications Ongoing, final responses by

Tuesday, November 10, 2026 before 5:00pm Deadline for Submission of Bids Monday, November 16, 2026 before 1:59pm Bid Opening (via Zoom) Tuesday, November 17, 2026 at 2:00pm Tentative Notice of Award Friday, November 20, 2026

Pre-Bid Meeting and Bid Opening Zoom information:

Join from PC, Mac, Linux, iOS or Android: https://auburn.zoom.us/j/88997636128

Connect using Computer/Device audio if possible.

Or Telephone: Meeting ID: 889 9763 6128 Dial: +1 646 931 3860 (US Toll) or +1 301 715 8592 (US Toll)

The times listed in the Calendar of Events are in Central Standard Time (CST). The schedule provided is an estimate only and may be subject to change. AUM reserves the right to make any revision it deems necessary.

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EXHIBIT A

*Numbers before building name denote location on Campus Map (last page)

BEVERAGE VENDING UNIT LOCATIONS

AUM Campus Building Floor(s) Number of Machines

(1) Administration Building 1st, loading dock 1

(2) Athletic Complex 1st, lobby 3

(7) Education Building 2nd 4 Tech Wing 2 1st, West Stairwell 1 1st, North Stairwell 1

(8) Goodwyn Hall 1st, lobby 4

(9) Ida Belle Young Library Tower 1st, lobby 1

(10) Facilities/Physical Plant Office 1

(12) Moore Hall 1st, West Stairwell 2

(15) Tom F. Clement Hall 2nd 4

(17) Warhawk Hall 1st 1 3rd 1 5th 1 Warhawk Alley 1 2nd 3

(20) Wellness Center 1st, lobby 2

(22) Science Lab Complex 1st, East Stairwell 1 2nd East Stairwell 1

BEVERAGE DISPENSING UNIT LOCATIONS

AUM Campus Building Floor/Room Location Number of Machines

(19) Watson Robbins Taylor Center Warhawk Dining/Café 1

CONCESSIONS SITE LOCATIONS

AUM Campus Building Description Minimum Gross Volume

Qty. of Visi Coolers

Baseball Single door 350 liters 1 Softball Single door 350 liters 1

(2) Arena (Basketball/Volleyball) Single door 350 liters 1

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EXHIBIT B

*** Example format for Lists of Products to be identified by Proposers

DISPENSING BEVERAGES PRODUCT LIST AND PRICING

PRODUCT VOLUME COST

VENDING PRODUCT LIST AND COMMISSION RATES

PRODUCT VOLUME COST TO

CONSUMER

COMMISSION

RATE

CONCESSIONS PRODUCT LIST AND PRICING

PRODUCT SIZE UNITS/

CASE CASE COST DELIVERY

TERMS

VOLUME

DISCOUNTS

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EXHIBIT C

Auburn University at Montgomery invites Proposers to submit proposals for institutional support, and other value-added benefits associated with the award of a contract for campus beverage supply services. The University seeks proposals that maximize the overall value of the contractual relationship while supporting student success, athletic programs, campus engagement, and University events and activities.

The items listed below represent examples of the types of contributions and support the University is particularly interested in receiving. It is not an exhaustive list of potential contributions or a mandatory set of requirements. Respondents are encouraged to address these opportunities in their proposals and may propose additional forms of financial or in-kind support that align with the University’s interests. All proposed compensation and benefits must be clearly identified, quantified to the extent practicable, and describe any applicable conditions associated with each contribution or support opportunity offered.

A. Student Scholarships and Educational Support

• The University seeks $30,000 in annual scholarship contributions for University students.

B. Athletic Program Support

• AUM Athletics seeks $20,000 designated for AUM Athletics as an annual cash sponsorship.

AUM Athletics and the Contractor may mutually agree on home-game and Homecoming promotional tie-ins, subject to Athletics approval and scheduling. Proposers may offer additional promotional activations, including staffing, sampling, prizes, student engagement, and in-kind support.

• AUM Athletics seeks an annual sideline hydration and athletic training package of $2,500 per contract year, including initial delivery and recurring replenishment or replacement.

The package shall itemize branded sideline coolers, rolling coolers/carts, bottle carriers, towels, and sports drink powder/mix. In addition to the $2,500 annual package, the Contractor shall provide 225 squeeze bottles annually and disposable cups in quantities sufficient to meet Athletics’ training and competition needs throughout the contract term, at no additional cost. Proposers shall state product brand, quantities, valuation method, delivery schedule, and replacement policy. Sports drink powder quantities and value shall be separately identified within the sideline package; additional powder/mix shall be available to Athletics at discounted institutional pricing. AUM Athletics reserves the right to adjust product selections during contract negotiations.

• AUM Athletics seek an annual allotment of donated product, including cases of water, canned beverages, sports/electrolyte beverages and protein/recovery beverages. These allocations are separate from the sideline package and cash sponsorship. Proposers should provide a list of eligible products, case counts and sizes, permitted substitutions, delivery frequency, valuation, and the procedure for changing the product mix. Proposers should describe whether unused annual product allowances may carry forward and any applicable restrictions. Sports drink powder should be reported separately and should not reduce the annual commitment.

• AUM Athletics seeks to install, upgrade or replace, where necessary, Athletics Concessions visi-coolers, listed in Exhibit A and as indicated in this Exhibit C.

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AUM Campus Building Description Minimum Gross Volume

Qty. of Visi Coolers

Softball Press Box Single door 200 liters 1

(2) Arena Hospitality Suite Single door 200 liters 1 Baseball Press Box Counter-top 40 liters 1 Soccer Press Box Counter-top 40 liters 1

(16) Fueling Station Student Athlete Performance Center

Single door 200 liters 1

• AUM Athletics seeks replacement of fifty (50) padded sideline bench/chairs for the AUM

Athletics Complex with potential co-branding, including photographs, pricing, installation, replacement, and ownership. All sponsorship marks, signage, venue names, promotions, and creative materials require University approval.

• AUM Athletics seeks to upgrade existing baseball and softball scoreboards each to fully digital, customizable displays. Exclusive advertising rights on each board will be granted to Contractor, in the event that both scoreboards are able to be upgraded with partnership contributions.

C. Complimentary Products and Campus Events/Promotions

• 300 cases of complimentary beverages and products for University-sponsored events and functions.

• Promotional campaigns, product sampling, giveaways, and other student engagement opportunities.

• Proposers should identify any limitations on complimentary products, including eligible products, ordering requirements, expiration dates, and any other applicable conditions.

All promotional activities, product distribution, use of University facilities, and use of University names, logos, trademarks, or other identifying marks shall be subject to the University's prior written approval and applicable University policies.

P

QUADGROVEUNIVERSITY

POLICEP

1. ADMINISTRATION BUILDING

2. ATHLETIC COMPLEX

Athletics

3. BAPTIST CAMPUS MINISTRIES

4. THE COMMONS

5. THE GARDEN

6. THE COURTYARDS

7. EDUCATION BUILDING

8. GOODWYN HALL

9. IDA BELLE YOUNG

LIBRARY TOWER

10. LIBERAL ARTS ANNEX

11. LIBERAL ARTS BUILDING

12. MOORE HALL

13. Montgomery transit

14. P40 PLACE

15. TOM F. CLEMENT HALL

16. ATHLETICS TRAINING FACILITY

17. WARHAWK HALL

18. WARHAWK TRANSIT

19. WATSON ROBBINS

TAYLOR CENTER

Admissions AUMazing Bean (Coffee Shop) Bookstore Cafe Campus Police & Public Safety Career Development Center Central Advising Center for Disability Services Conference Services Counseling Center Facilities Department Financial Aid Food Pantry Honors Lounge Mail Center / Post Office Math Lab Registrar Office of Student Accounts Student Affairs Theatre AUM Veteran and Military Information Center Warhawk Alley

20. WELLNESS CENTER

21. SCIENCE RESEARCH CENTER

22. SCIENCE LAB COMPLEX

23. ARMY ROTC HOUSE

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