AUDITORIUM AV UPGRADE.pdf

ADVERTISEMENT TO BID

PROJECT: Lakewood Public Schools Lakewood High School Auditorium A/V Upgrades

BIDS DUE: Friday, June 18, 2021 1:00 pm, Local Time

BID OPENING: Friday, June 18, 2021 1:30 pm Administration Building, 223 W Broadway Street, Woodland, MI 48897

PURPOSE: The purpose for this Request for Proposal (RFP) is to evaluate firms which provide the services described below.

Vendor(s) selected will be evaluated in part on the ability to deliver products on time and within budget, and their demonstrated understanding of the solution required based on their responses and subsequent interviews.

SERVICE TO BE PROVIDED: The major components of the project are detailed below. Vendors responding should be prepared to provide a solution to the specified areas, and if after review and questions add any additional components deemed necessary to successfully complete the project.

● All venders are eligible to apply

● Provide a large venue laser projector with recommendation based on the environment

● Provide 2 A/V panels with multi-media hookups that include multiple but not limited to HDMI, VGA, and audio jacks

● Provide video outputs at floor panel

● Provide controls to turn on and off the projector at both panels

● Provide controls to move the projector screen up and down at both panels

● Provide design, project management & a possible Install of services

PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

The proposal shall clearly address all of the information requested herein. Since the written proposal will weigh heavily in the evaluation process, information submitted should be complete and provide a convincing case that the vendor can perform high-quality work within schedule and budget constraints.

Proposals should be thorough yet concise. Proposals are to be prepared at your own expense.

Lakewood Public Schools will not consider or accept a proposal received after the above-specified date and time for submission of bid proposals.

COMMENCEMENT OF WORK: July 14, 2021

BID SECURITY: Bid bond or certified check of not less than 5% of the bid amount shall be submitted with bid and made payable to Lakewood Public Schools. Bid bond or certified check is required regardless of bid amount.

PREVAILING WAGE: This is a prevailing wage project; wages for this work are covered by the prevailing wage law.

FAMILIAL RELATIONSHIP DISCLOSURE: All proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship (or lack of a relationship) that exists between the owner or any employee of the bidder and any member of the Board of Education of the Lakewood Public Schools or the Superintendent of the School District. The District shall not accept a bid that does not include a sworn and notarized disclosure statement.

FEDERAL IRAN SANCTIONS ACT FORM: All proposals shall be accompanied by a sworn and notarized disclosure statement indicating that your company has not been doing business with companies having ties with the country of Iran in accordance with the Iran Sanctions Act. The District shall not accept a bid that does not include a sworn and notarized disclosure form.

PRE-BID MEETING AND SITE WALK THRU: A non-mandatory pre-bid meeting will be held on Tuesday, June 8, 2021 at 9:00 am, local time and will begin at Lakewood’s Administration Office located at 223 W Broadway Street, Woodland, MI 48897.

BIDDERS REQUEST FOR INFORMATION: Any clarifications must be submitted through e-mail to Michael Beach at beach@lakewoodps.org. All questions must be submitted on or before 1:00 pm on Monday, June 14, 2021.

CONTRACT SECURITY: The cost of a Performance Bond and Labor and Material Bond shall be included within the contractor’s bid price in all bids in excess of $50,000.

DOCUMENT LOCATIONS: RFP document, including all necessary forms and other documents for bidders will be posted to the SIGMA VSS Website and will also be available by contacting Michael Beach at

616.374.2425 or beach@lakewoodps.org.

BID WITHDRAWAL: No bids may be withdrawn for at least sixty (60) days following the bid opening.

RIGHTS RESERVED: Lakewood Public Schools reserves the right to reject any or all Bids submitted either in whole or in part, to reject bid not accompanied by the required Bid security or by other data required by the Bidding Documents or to reject a bid which is any way incomplete or irregular. Lakewood Public Schools also reserves the right to waive informality and irregularity in the Bids and to award the contract to other than the low Bidder.

POST BID INTERVIEWS: Post bid interviews are scheduled for June 21 & 22, 2021.

mailto:beach@lakewoodps.org