AU Water Treatment RFQ 2024.pdf

AUGUSTA UNIVERSITY

SCOPE OF WORK

INTRODUCTION FOR HEALTH SCIENCES CAMPUS

The goal of this proposal is to provide Augusta University (AU) with a successful water treatment program that produces clean heat transfer surfaces with a minimum corrosion rate at a reasonable cost. The requirements of the water treatment program are described in the following sections. The proposals are for 1 calendar year of service with 4 renewals possible.

Augusta University Water Treatment 2024 proposals are due no later than 3pm on July 15, 2024. All proposals must be mailed or delivered in a sealed envelope (outside of the envelope should say “AU Water Treatment 2024-Proposal”) to:

Augusta University 904 New Bailie St., HP Building 1017D Attn: Jamey Holloway Augusta Ga, 30912

Questions should be addressed to Jamey Holloway(JHOLLOWAY1@augusta.edu) copy Loren Lewis (LLEWIS6@augusta.edu) and Daryl Bullock (DABULLOCK@augusta.edu), please have the subject line read “Augusta University Water Treatment 2024”. All questions are due by July 5,2024. All questions and replies will be posted to this site.

FACILITY TOUR

A mandatory pre-bid meeting and facility tour will be held June 25, 2024. Each company will be limited to 2 people at this meeting. The meeting will be held at Augusta University Physical Plant Building (HP) from 9am to 2pm at 904 New Bailie St. Augusta, GA 30912 in room 1001. Each vendor will be permitted to take water samples during the facility tour. Failure to obtain first-hand information as to the amount and type of service and chemicals involved will not relieve the treatment company of the obligation to fulfill the contract requirements if their proposal is accepted.

TREATMENT COMPANY QUALIFICATION CRITERIA

Each treatment company who submits a proposal described herein shall be required to meet all of the qualifications listed below. The information and examples required at the end of each subsection must be organized and prepared for review by Augusta University. The information submittal requirements are summarized on the Vendor Response Sheet.

COMPANY EXPERIENCE

The company must be an organization which has had water treatment as its primary business for at least the past 25 years. The company must be regionally as well as nationally established in scope and coverage. The company must be actively engaged mailto:JHOLLOWAY1@augusta.edu mailto:LLEWIS6@augusta.edu mailto:DABULLOCK@augusta.edu in water treatment research and chemical treatment product development. Please list how long your firm has been in the water treatment business. Enclose a copy of your firm’s annual report or equivalent.

SERVICE REPRESENTATIVES

The company must be able to assign a service representative to this contract plus one authorized alternate. The representatives shall be familiar with all aspects of industrial water treatment and will be required to perform routine testing and monitoring of steam boilers, condensate systems, softeners, HVAC cooling systems, low conductivity systems, hot water closed loops, and related systems at the Augusta University Health Sciences Campus and at the Gracewood Vivarium. The service representatives shall meet the following minimum requirements:

The service representatives are a major part of a successful water treatment program.

Due to importance of response, we ask the Primary Representative and Backup Representative must reside within 30 minutes of the Central Energy Plant. Proof of this will be requested.

Minimum Education Level:

Bachelor’s Degree or 10 years’ experience in industrial water treatment: A copy of the diploma/resume' of the primary and alternate service representatives shall be provided with the submittal.

The service representative must be trained in the following areas: Hazcom, personal protective equipment, respiratory protection, hearing conservation, transporting hazardous materials, Lockout/Tagout, and chemical safety.

Minimum Water Treatment Work Experience (with degree): 2 years (Primary and Alternate Service Rep.)

The primary or secondary representative must a first class or chief Power Engineers License

In the event that any service representative is terminated from employment, or reassigned, a replacement representative of equal or superior qualifications shall be offered (via resume) for AU approval prior to commencing service.

Provide complete updated resumes of the service representative name, home address, phone number, educational background, years in water treatment industry, and years with your company for each of the two (2) representatives.

REFERENCES

The company shall submit a list of three (3) present private sector customers in the surrounding area, handled by the primary service representatives and three (3) additional private sector customers in the surrounding area, handled by the alternate service representative named above for at least one year. Augusta University reserves the right to contact or visit customers so listed and to disqualify treatment companies not performing satisfactory service. At least two (2) of these references for each representative must have steam boilers operating at or above 50 psig, cooling towers operating in excess of 1,000 tons, and chilled water system greater than 1,000 tons.

The facilities above must be utilizing chemical programs similar to that outlined in this RFQ. References shall include the customer’s name, address, contact name, and contact phone number.

SERVICE LEVEL AND RESPONSE TIME

The primary and secondary service representative must be permanently housed within 25 miles of the Augusta University Central Energy Plant. A representative shall physically respond within 24 hour monitored contact information if requested.

QUALIFIED BID PROPOSALS

Augusta University reserves the right to disqualify any proposals based on qualifications criteria. Disqualified proposals will not be opened.

EFFICIENCY MONITORING

Since one of the major goals of any water treatment program is to maximize heat transfer efficiency through clean heat transfer surfaces, Augusta University requires that water treatment companies must have the capability for on-site computer analysis of energy efficiency. Please submit a summary of your firm’s capability in this area.

HEALTH AND SAFETY

Augusta University requires that all biocides to be used on AU property must be registered with the EPA and have an EPA registration number clearly printed on the label. The company’s service consultants and technicians shall be trained in the local, state and federal regulations concerning the safe and proper use, storage and disposal of biocides.

All chemicals proposed for use at our facility shall be acceptable for use in the City of Augusta, the State of Georgia, and must be approved by the Federal Government.

Chemicals used for water treatment must comply with all EPA and DOT requirements, including packaging and labeling. All discharges into the City of Augusta wastewater handling system from cooling tower bleed, boiler blowdown, or system draining must meet all standards of the city of Augusta, state of Georgia, and any federal regulations that apply. Please provide a list of chemicals proposed for use at AU along with its product data sheet and its use and purpose in the water treatment program.

CHEMICAL AND CONTAINER DISPOSAL

The treatment company shall dispose of all their containers when empty. They shall also dispose of any chemical product provided by them that is no longer recommended for use. These services shall be provided at no additional cost.

MATERIAL AND SAFETY DATA SHEETS

The company shall provide Material Safety Data Sheets to ensure a safe work environment for AU personnel and to comply with all state and federal laws concerning the handling of hazardous materials. Two hard copies and a copy on a thumb drive shall be provided. Augusta University requires that a Material Safety Data Sheet accompany all first-time orders and that the company provide a 24-hour, 7 day per week emergency phone number which can be called for emergency information regarding chemical spills and/or accidents involving your products. New Material Safety Data Sheets shall be submitted to AU each time a formulation change is made to a chemical product. Provide a summary of your Material Safety Data Sheet program, include your emergency phone number and a sample copy of your firm’s Material Safety Data Sheets.

LABORATORY CAPABILITIES

The company shall have laboratory facilities capable of performing a wide array of analytical work to facilitate monitoring, control, and troubleshooting Augusta University’s systems. All laboratory services specified shall be provided by the treatment company.

Subcontracted work or the use of independent laboratories is not allowed unless specifically authorized by Augusta University. Laboratory services which shall be available include: corrosion coupon analysis, water analysis, scale analysis, resin analysis, and metallurgical analysis. A tour of analytical, research, and production facilities is required (at AU’s expense) if requested by Augusta University. Consulting staff from the company’s corporate headquarters must be made available for special projects. Include sample analytical reports as evidence of your firm’s laboratory capabilities. Show evidence of current laboratory research equipment. In addition, provide a list of your consulting staff.

MICROBIOLOGICAL TESTING

The company must have the capability to field test for bacteria and provide results for the plant within three business days. Extensive additional microbiological testing for fungi, sulfate-reducers and total aerobic bacteria must be conducted on a regular basis.

Please submit a summary of your firm’s capability in this area and sample test reports.

REAGENTS

The company shall have complete testing and reagent capabilities through its internal equipment/testing organization. The cost of all reagents shall be included in the total cost included in the financial response. Reagents shall be provided in bottles small enough to fit into AU’s existing portable test kit or a new portable test kit shall be provided by treatment company. Please indicate compliance with this requirement.

QUALITY IMPROVEMENT

Submit company's "Summary of quality improvement programs" as part of the Vendor Response sheet. The lowest responsive, responsible bidder to submit the company's complete quality improvement, quality control plan prior to starting work in conjunction with the submittal of the products SDS's.

The company shall be ISO 9000 certified (or higher) in the manufacture of its water treatment chemicals. Please provide a summary of your own company’s Quality Improvement Program indicating the extent of ISO 9000 or higher certification.

PRODUCT DEVELOPMENT AND APPLICATION TECHNOLOGY

To ensure that Augusta University is using the safest, most cost-effective treatment products and equipment available, the company is required to inform AU of all new product developments and application technology changes as they occur. The company shall indicate the percentage of net income that is dedicated to research and development.

ANALYTICAL EQUIPMENT

The company must own and be able to provide and use field support analytical equipment such as a continuous dissolved oxygen monitor, sodium analyzer, calcium hardness analyzer, borescopes, and flowmeters.

BULK CHEMICAL FEED SYSTEMS

The company must have the capability to provide base chemical feed tanks ranging from 15 to 110 gallons. Each tank must be installed with a containment basin that can hold the total capacity of the tank in case of a failure. The base chemical feed tanks shall be labeled as to contents and specific hazards as required by NFPA. The company must also have the capability to provide pumps, feed equipment, and controls as desired. The company shall utilize existing base chemical feed tanks or be responsible for the cost of removing and replacing these tanks. Company trained personnel shall deliver the chemical to the base units and be responsible for the proper cleanup of any chemical spills during the delivery.

SUBCONTRACTORS

Subcontractors shall not be used in any portion of your service unless expressly approved by Augusta University.

CONSULTING SERVICES

Required services include recommendations to improve the water treatment program.

The response should include examples of where prior recommendations resulted in significant cost avoidance or return on investment (ROI). Examples shall include company name, contact person, address, and contact telephone number. The company shall have a registered professional engineer in a discipline related to water treatment and/or heat transfer or a PhD chemist as a member of its permanent staff.

LIABILITY INSURANCE

The treatment company shall have a minimum of $1 million liability insurance. Proof of Insurance shall be submitted with your response.

GENERAL REQUIREMENTS AND CONDITIONS

In addition to the requirements as defined in Treatment Company Qualification Criteria, the successful treatment company will be required to meet the general requirements and conditions outlined in this section. Augusta University independently will take water samples and send them to a lab for testing. If the results find that the treatment company is not properly treating Augusta University water, it could result in cancelation of the water treatment contract.

LENGTH OF CONTRACT

The length of the contract shall be for one (1) year from August 1, 2024, to July 31, 2025, with up to 4 one-year options to renew at AU’s discretion.

SERVICE COSTS

The successful treatment company will be required to provide all normal service and monitoring including special services and process simulation studies if required as part of the cost listed in the financial response. The Expected Treatment Services as described in Section 4.12 are the service requirements on a system-type basis at the time this document is issued.

Service shall include all expected clerical, overhead, transportation, delivery, and laboratory costs. Any assumptions, qualifications etc., that the treatment company wishes to identify relative to service costs should be addressed in the response.

PAYMENT SCHEDULE

The supplier shall invoice monthly beginning August 1, 2024. The amount of the monthly payment will be the total contract amount divided by 12. Payment Terms are Net 30 days.

NEW OR MODIFIED SYSTEMS

Systems requiring water treatment are periodically added or modified as a result of separate construction or renovation contracts. To maintain consistent and effective water treatment, Augusta University may require contractors to separately purchase water treatment services from AU’s water treatment contractor at a predetermined, scalable rate for initial start-up flushing and pretreatment and one year of water treatment service and chemicals. The water service and chemicals provided during the first year shall be identical to that required by this RFQ for the same type system. These rates shall be included in the financial response for cooling towers (condenser water), steam boilers, and closed heating and cooling water systems. All rates shall be valid for entire term of contract.

CHEMICAL PRODUCTS

The contractor shall not use any chemical that has a detrimental effect on the metallic and non-metallic materials in the equipment being treated when used in accordance with contractor’s instructions.

CHEMICAL DELIVERIES

Primary products will be supplied and delivered by the chemical supplier to double walled stationary chemical tanks. Additional storage tanks may be required for new water treatment uses and these may be requested to be supplied by the water treatment company.

This facility does not have the training to handle chemicals for this requirement.

We are looking for a water treatment supplier who is trained in these services.

Thus, we are requesting “Hands Off” delivery of water treatment companies’ products and no handling by Augusta University employees. Since we are looking for an experience company aware of the required “Hands Off” handling, please supply names and contact information of 3 of your existing customers currently receiving “Hands Off” delivery.

CHEMICAL TREATMENT EQUIPMENT

The treatment company shall utilize the existing water treatment equipment.

The water treatment company shall have the capability to provide any additional water treatment related equipment which is needed (chemical pumps, controllers, timers, mixers, mix tanks, injection equipment and water meters) for purchase by Augusta University. Augusta University is not under any obligation to purchase its treatment equipment from the chemical treatment company and at its option may solicit competitive bids.

IMPLEMENTATION SCHEDULE

Due to the magnitude of this contract, the treatment company shall provide an implementation schedule within (4) weeks after contract award. The schedule, developed from site visits, shall identify an expected timetable to satisfy initial service requirements. All site visits during this time period shall be by appointment only. Note that if Augusta University does not receive the required chemicals, testing reagents, and a Service Plan and Operations Manual as specified by 8/1/24, AU will not be required to begin the new chemical treatment program under this contract.

SERVICE REQUIREMENTS

The successful treatment company will be required to meet the service requirements outlines in this section. In addition to these requirements listed below, Treatment Company Qualification Criteria and Chemical Treatment Specifications and Requirements are also applicable. The following objectives shall be considered as a baseline for chemical treatment service under the duration of this contract.

CHEMICAL TREATMENT PERFORMANCE OBJECTIVES

Boiler/Condensate Systems

The successful treatment company shall implement an effective chemical treatment and service program to:

1. Prevent oxygen pitting, scaling, caustic gauging or embrittlement within boiler systems.

2. Control general corrosion within condensate systems to a measurable amount of less than 1 mil per year.

3. Promote sludge conditioning and the complete dispersion of solids within the boiler systems.

4. Prevent boiler internal hard scale deposition resulting from hardness components, silicates, metallic particles or other adherent deposits.

5. Prevent oxygen pitting, carbonic acid corrosion, and fouling deposits in condensate systems.

OPEN COOLING SYSTEMS

1. Control general corrosion within all open systems to a measurable amount equal to or less than 2.0 mils per year for carbon and stainless steels.

Admiralty and other copper alloys shall be controlled to 0.2 mils or less per year.

2. Prevent hardness, silica, or other scale forming deposits in cooling towers heat exchangers or related system components.

3. Control biological and bacterial growths to prevent corrosion and fouling of heat exchangers, cooling towers or related system components. Must have a clearly published company position on Legionella bacteria control.

4. Operate cooling towers from 6 to 10 cycles of concentration with emphasis on maximizing the cycles of concentration within this range.

Closed Heating, Chilled, and Cooling Systems

1. Control general corrosion within all closed systems to a measurable amount of less than 2.0 mil per year for carbon steel and stainless steel and less than

0.2 mil per year for admiralty and other copper alloys.

2. Prevent hardness, silica, or other scale forming deposits in heat exchangers or related system components.

3. Control biological and bacterial growth to prevent corrosion and failing of heat exchangers or related system components.

4. The proposal shall include cleanup programs to treat various closed loop conditions.

5. The company treating the Augusta University closed loop water system will be responsible for replacing filters as needed.

Please see Appendix A for Augusta University’s Buildings closed loop systems and prepare separate turn-key pricing for providing listed feed equipment (feeder/filter) to properly treat Augusta University closed loop systems.

GENERAL SERVICE REQUIREMENTS

The successful treatment company shall check all equipment upon receipt of contract to determine the status and condition of the equipment and shall provide written preliminary recommendations (cleaning and treating) as part of the required Service Plan and Operations Manual. AU personnel provide the following services:

• Annual chiller condenser tube, boiler, and cooling tower cleaning

• Chiller evaporator tube cleaning every two to three years.

• Boiler bottom blow downs

The treatment company shall continuously examine and evaluate the individual treatment program requirements and make recommendations to Augusta University representatives. The individual Augusta University representatives shall have final approval of the water treatment program for each piece of equipment and upon approval, the treatment company shall provide the chemicals and be responsible for the implementation of the program.

Routine Service Visits

A representative shall visit AU a minimum of twice a month (approx. every two weeks) unless otherwise noted in this contract at no additional cost. Service will be included in the cost of chemical products. Visits shall be conducted either on a predetermined schedule or scheduled with at least one week’s prior notice as approved by AU. Unless otherwise noted during these visits, all treatment program testing inspections and Augusta University operator monitoring shall be completed in accordance with the requirements specified. A visit will not be considered valid unless the treatment company’s representative is accompanied by the Plant Manager or his designee.

Written Service Reports

The treatment company service representative shall be required to contact the Augusta University representative at the beginning and conclusion of each visit.

A written copy of the service reports shall be given to the responsible Augusta University personnel within 24 hours of the conclusion of each normal site visit. The service reports shall assess the status of the chemical treatment program, identify any problems and subsequent corrective action required, and clearly indicate the results of all vendor field tests conducted. All recommendations and changes of chemical products, dosages, feed rates or equipment alterations must be approved by the Augusta University representative.

Periodic Reviews

The service representative shall schedule an initial meeting by the start of the contract and at a minimum quarterly meetings thereafter to discuss the status of the water treatment program. The treatment program’s past performance, problem areas, action plans, and goals and objectives shall be discussed during these meetings. Formal recommendations to improve the performance of the water treatment program shall be submitted by the treatment company at the December and March quarterly meetings.

These recommendations shall include estimated cost as well as payback analysis. AU shall be under no obligation to implement these recommendations.

SERVICE PLAN AND OPERATIONS MANUAL

Augusta University shall be provided (2) individual copies of the Service Plan and Operations Manual. This document shall be developed from site visits within four weeks after contract award. Each manual shall address the systems covered under this contract and shall be updated every review period.

The manual shall address and contain the following:

1. Treatment company contacts (telephone and email information).

2. Outline of the site chemical program including preliminary recommendations.

3. Chemical control test procedures and parameters.

4. Operator test logs

5. Product data and material safety data sheets.

6. Product bulletins.

7. Service reports.

The Service Plan Operations Manual shall be reviewed with each operator and his supervisor in charge of the chemical treatment programs. Upon presentation of this manual, the service representative shall assess the need of supplemental operator training classes.

OPERATOR TRAINING

The successful company shall provide operator training seminars on site. This training shall include, at a minimum, an initial training session to provide a detailed description of the water treatment program, description and purpose of all water treatment chemicals, how to perform tests, how to monitor chemical program results, and how to work safely with chemical products. This initial session shall be scheduled immediately prior to start date of contract. In addition to the formal classroom program, the field representative shall work with the operators during service visits to demonstrate water analysis technique and confirm operator performance and treatment log reliability.

An additional training session shall be conducted within three months after start of contract. This session shall provide a general overview of the water treatment program and important aspects of boiler, cooling tower, heating water, and chilled water systems operation that affect water treatment. Other training sessions shall be provided as needed due to changes in the water treatment program. Published training manuals and materials must be provided as needed for classroom use.

RESULTS ASSURANCE

It is expected that application of the treatment company’s program in strict accordance with instructions will result in clean heat transfer surfaces and corrosion rates within specified ranges. The water treatment company shall monitor as required and communicate results in a written report. If the treatment company does not meet contract requirements, AU will issue a written notice to correct. The contract shall be terminated if contract requirements are not met within thirty (30) days of receipt of the written notice by the treatment company.

LABORATORY SERVICES

The treatment company shall provide the services of its research laboratories when necessary to perform a wide array of analytical work to facilitate the monitoring, control and troubleshooting of Augusta University systems. All laboratory services shall be provided by the treatment company’s own research facilities, unless specifically authorized by Augusta University. The laboratory service turn around time shall not exceed 21 calendar days from sample pick up time to report delivery. All laboratory services shall be provided at no additional cost.

SPECIAL SERVICES AND STUDIES

In order to ensure the performance of the treatment program, the treatment company shall conduct corrosion and efficiency studies in critical systems on an annual basis.

The frequency may be increased if the need arises. Augusta University will work with the service representatives in developing the requirements for each project and assigning responsibilities. Listed below are examples of potential projects which may be required:

Boiler Systems

1. Chemical injection/sample point review and upgrade

2. Deaerator inspection and efficiency studies

3. Iron transport studies

4. Steam purity studies

5. Fuel to steam efficiency studies

6. Condensate profiles and treatment optimization

7. Condensate corrosion coupon studies

8. Boiler feedwater and condensate dissolved oxygen monitoring

9. Monitoring control range optimization

10. Ion exchange resin testing and cleaning

11. Boroscope boiler tube inspections

12. Softener elution studies

13. Mineral balance

Open Cooling System, Closed Heating and Cooling Systems

1. Computer condenser/evaporator efficiency studies

2. Biocide selection and optimization studies

3. Corrosion coupons/corrator studies

4. Mineral balance studies

5. Chlorine testing and monitoring

6. Monitoring control range optimization

7. Treatment equipment application and installation

8. Chemical injection/sample point review and upgrade

9. Cooling tower approach temperature studies

10. Iron balance studies

11. Filter recommendations

Closed Systems

1. Corrosion coupons/corrator studies

2. Biocide selection and optimization

3. Monitoring and control range optimization

4. Filter performance

REQUIRED TREATMENT SERVICES

Boiler System Activity Frequency (minimum)

1. Boiler water testing (conductivity, alkalinity, Twice a Month scale and corrosion inhibitor, sulfite)

2. Boiler make-up water testing (conductivity, Twice a Month hardness, pH, alkalinity)

3. Softened water testing (conductivity, pH monthly hardness)

4. Boiler feedwater testing (conductivity, hardness) monthly

5. Condensate testing (conductivity, pH, hardness) monthly

6. Check of operator-controlled water chemistries monthly and log sheet results

7. Physical check of treatment facilities, monthly equipment, and inventories

8. Check deaerator efficiency annually

9. Test idle boilers monthly

10. Check condensate corrosion coupons quarterly

11. Special studies (efficiencies, corrosion, annually oxygen monitoring, carryover, softener elusion, etc.)

12. Boiler waterside inspections annually (Service rep. shall be present at all boiler inspections. A detailed report shall be prepared containing photographs or video of boiler internals)

If there is technology in place for boiler systems operating with feedwater hardness, please indicate how to approach this concern.

Open Cooling Systems

Activity Frequency (minimum)

1. Conductivity, pH, inhibitor, Twice a Month free chlorine residual testing

2. Cooling tower make-up testing monthly

3. Biological testing (dip slides) monthly

4. Visual inspection of cooling tower monthly

5. Check operator controlled water monthly chemistries and log sheets

6. Physical check of treatment equipment monthly (pumps, controllers, timers, injection equipment, water meters, valves and piping)

7. Check chemical product inventories monthly

8. Check corrosion coupons quarterly

9. Visually inspect heat exchangers annually

10. Special studies (computer efficiencies, As needed corrator monitoring, biological optimization, approach temperatures)

Closed Hot Water/Chilled Water Systems

Activity Frequency

1. Inhibitor testing (nitrate, pH, conductivity) Monthly

2. Check operator-controlled water Monthly chemistries and log sheets

3. Physical check of treatment equipment Monthly and inventories

4. Biological testing Monthly

5. Check corrosion coupons (Central Plant only) annually

• The Central Energy chilled water system and high temperature water system along with the South Energy chiled water system needs to be check once a month

CHEMICAL TREATMENT SPECIFICATIONS AND REQUIREMENTS

The following specifications are intended as requirements for treatment of Boilers, Open Cooling, Closed Heating and Closed Cooling Systems. In addition to Treatment Company Qualification Criteria, the comments below will become an integral part of the treatment company service objectives after contract award.

Products will not include the following as any part of their composition:

a) Sodium or potassium carbonate

b) Hydrazine or DEHA

c) Ammonia or ammonium hydroxide

d) Hexavalent chromium (chromate)

e) Dibasic acids

f) Tannins

g) Products that would require a red label warning by the Department of

Transportation

The normal range of concentration of all proposed chemicals in treated systems must permit draining of the treated systems into the sanitary sewer system (or storm sewer system for open cooling systems) without exceeding any limits imposed by the City of Augusta, state of Georgia, or the federal government.

Boiler Chemical Product Types

1. Oxygen Scavenger – Eliminate oxygen corrosion in the boiler, boiler feedwater, and condensate systems.

2. Boiler System chemicals – must be FDA approved since some steam is used for direct humidification.

The program shall include one or more following types of chemicals.

A. Scale inhibitor: Polymer program is preferred. The product must provide complete metal passivation.

B. Anti-foam: If needed shall be compatible with other boiler compounds.

3. Return (Condensate) System

Neutralizing: amines or non-amines that provide initial, middle, and extended protection will be considered. Should provide full steam protection

Open Cooling Systems Product Types:

The treatment program must be comprehensive and shall include the integrated use of scale control agents, dispersants, corrosion inhibitors, pH control agents (only if necessary), and biocides/microbiocides.

1. No heavy metals restricted by the City of Augusta, state of Georgia, or federal authorities are acceptable as a tracer in cooling towers.

2. Program shall not use acid or any chemical type concentration that will cause or aggravate tower drift to precipitate any compounds that are harmful to persons or property (including buildings or automobiles located next to the cooling tower).

3. Scale control, dispersion, and pH control shall be achieved with use of organic compounds and/or polymers and without the supplementary use of acid feed. The Cooling water Inhibitor should be fluorescent traced.

4. Corrosion inhibitor(s) shall be organic compounds. Corrosion protection is provided for all metal surfaces encountered in this tower loop system.

5. Microbiocide: microbiological growth control shall limit formation of algae, slime forming bacteria, molds, fungi, and any biological fouling organisms anywhere within the entire treated open loop cooling water system.

6. Continuous feeding of liquid sodium hypochlorite or bromine oxidizing microbiocides shall be used in conjunction with slug feeding of non-oxidizing biocides to maintain microbiological activity below 200,000 organisms per milliliter of treated cooling water.

7. The non-oxidizing biocides cannot contain carbonates, heavy metals, be cationic, and be non-foaming. Provide dip slides or equivalent method to monitor effectiveness of biocide treatment in open systems at each site on a monthly basis.

8. Dispersant: All organic and designed for removal of microbiological growth or oil.

9. Antifoam will be supplied as needed

10. Tower Lay-up: All organic water-soluble type corrosion inhibitor.

Closed Heating and Cooling Water Recirculating Systems

1. No heavy metals restricted by the City of Augusta, state of Georgia, or federal authorities are acceptable as a tracer in closed systems.

2. Corrosion inhibitors for ferrous and non-ferrous metal with pH buffers to protect all different types of metals in the system.

3. Microbiocide: Non-oxidizing biocides to maintain microbiological activity to zero organisms per milliliter of treated water. The non-oxidizing biocides can not contain carbonates, heavy metals, be cationic, and be non-foaming.

Provide dip slides or equivalent method to monitor effectiveness of biocide at each (closed systems) site on a semiannual basis unless otherwise specified.

4. Chemical shall be fed through existing shot feeders. Relocation of feed point, laboratory equipment, including all reagents, pumps, piping and any other changes, shall be provided at no additional cost if required.

SPECIFICATIONS AND OPERATING CONDITIONS

System specifications and operating conditions are provided for use in preparing responses. These specifications and conditions are estimates based on original design specifications and field observations. City of Augusta water is used for all make-up. AU will not be liable, financially or otherwise, for inaccuracies in the information provided.

Each vendor will have the opportunity to inspect the facilities during a scheduled facility tour.

STEAM BOILERS

All boilers operate continuously unless otherwise specified.

South Energy Plant Steam Boilers

Boiler #

CM-1, 2, 3, 4 (Auto-Sequence)

a. Manufacturer/Type 4-Hurst/Fire Tube

a. Boiler Rating (1,3,4 750 H.P)(2 400 H.P.)

c. Type firing Natural Gas/#2 Fuel Oil

d. Operating Pressure 90 psig

1. The external pretreatment equipment consists of the following:

a. Water softener –

b. Deaerator

2. Current Chemical Treatment: Chemaqua 10270, 11540, 12800, 18012 (bulk delivery)

3. Existing Treatment Equipment: One Advantage Blowdown Controller & Blowdown assembly per boiler. One Advantage controller/Timer controlling the chemical feed and Stationary Container/Containment for bulk delivery

4. Annual Make-Up water quantity = 15,000,000

5. Estimated Percent condensate return – 25%

Research Center Steam Boilers

CA-1, CA-2 (Alternating)

a. Manufacturer/Type Superior / Hurst

b. Boiler Rating 250 H.P. / 350 H.P.

c. Type firing Natural Gas/#2 Fuel Oil

d. Operating Pressure 60 sig

a. Water softener

b. Deaerator

2. Current Chemical Treatment: Chemaqua 10270, 11540, 12800, 18012

3. Existing Treatment Equipment: One Advantage Blowdown Controller & Blowdown assembly per boiler, One Advantage controller/Timer controlling the chemical feed and Stationary Container/Containment for bulk delivery

4. Annual Make-Up water quantity = 3,000,000

5. Estimated Percent condensate return – 15%

Gracewood Steam Boilers (located on Tobacco Rd.) No current treatment

OB-1, OB-2 (Alternating)

a. Boiler Manufacturer/Type Continental/Fire Tube, Hurst/Fire Tube

b. Boiler Rating 1) 1725 MBH and 1) 2,588 MBH output each

c. Type firing Natural Gas

d. Operating Pressure 50 psig

2. Current Chemical Treatment: ChemTreat BL1258,BL1302 and BL1342

3. Existing Treatment Equipment: 2) LMI metering pumps –

4. Annual Make-up water quantity = 15,000 gallons

Medical Arts Building Steam Boiler

HB-1

a. Boiler Manufacturer/Type Hurst/Fire Tube

b. Boiler Rating 2520 MBTUh

c. Type firing Natural Gas

d. Operating Pressure 60 psig

2. Current Chemical Treatment: ChemTreat BL1302.BL1258, and BL1342

3. Existing Treatment Equipment: 1) LMI metering pump

4. Annual Make-up water quantity = 15,000 gallons

Hamilton Wing Steam Boiler

CL-1

a. Boiler Manufacturer/Type Bryan/Electric

b. Boiler Rating 180 kw input, 590 MBH output

c. Type firing Electric

d. Operating Pressure 55 psig

b. Water softener

2. Current Chemical Treatment: ChemTreat BL1302, BL1258 and BL1342

3. Existing Treatment Equipment: Stenner Peristaltic Metering pumps

4. Annual Make-up water quantity= 20,000 gallons

Dugas Building Steam Generator

BG-1

a. Heat Source High-Temp. Water

b. Operating Pressure 30 psig

1. Current Chemical Treatment: ChemTreat BL1302,BL1258 and BL1342Existing Treatment Equipment: Stenner Peristaltic Metering pump

COOLING TOWERS

Central Plant Cooling Towers

Number of hours per day (average) 24 Hours

Number of hours per year (average) 8400 hours

Normal return water temperature 95 F

Normal supply water temperature 85 F

Entering air wet-bulb temperature 79 F

Average condenser water tower - open loop recirculation rate 20,000 gpm

Total condenser water system volume 180,000 gals

Estimated Average Load 60%

Current Chemical Treatment: Chemaqua 31955, 40270, MB38

Existing Treatment Equipment Chemaqua AquaDart Control System, 2 Ewaki Chemical Pumps, 1 Pulsafeeder Degassing Pump And Stationary Container/Containment for bulk delivery

South Energy Plant Cooling Towers (1 – 4)

Number of hours per year (average) 8000 Hours

Average condenser water tower - open loop recirculation rate 10,500 gpm

Total tower water system volume 35,000 gals

Estimated Average Load 45%

Current Chemical Treatment: Chemaqua 31955, 40270, MB38

Existing Treatment Equipment Chemaqua AquaDart Control System, 2 Ewaki

South Energy Plant Cooling Towers (5 & 6)

Average condenser water tower - open loop recirculation rate 3,900 gpm

Total tower water system volume 26,000 gals

Estimated Average Load 50%

Research Center Cooling Towers

Entering Air Wet-Bulb temperature 80 F

Average condenser water tower - open loop recirculation rate 2400 gpm

Total tower water system volume 5000 gals

Estimated Average Load 50%

Annex Cooling Tower

Entering air wet-bulb temperature 78 F

Average condenser water tower - open loop recirculation rate 1300 gpm

Total tower water system volume 5000 gals

Estimated Average Load 35%

Chemical Pumps, 1 Pulsafeeder Degassing Pump

Medical Arts Building Cooling Tower

Number of hours per day (average) 24 hours

Number of hours per year (average) 8760 hours

Entering air wet-bulb temperature 80 F

Average condenser water tower - open loop recirculation rate 360 gpm

Total tower water system 2000 gals

Estimated Average Load 40%

Current Chemical Treatment: Bleach (12.5% sodium hypochlorite), ChemTreat

CL 5423.

Existing Treatment Equipment: Lakewood Instruments blowdown controller, (1) LMI metering pump, (1) Stenner Pump.

Student/Wellness Center Cooling Tower

Number of hours per year (average) 8,000 Hours

Entering air wet-bulb temperature 80 F

Average condenser water tower - open loop recirculation rate 1092 gpm

Total tower water system 4000 gals

Estimated Average Load 40%

CHILLED WATER SYSTEMS

(45 - 55F, 1500 gallons/year make-up water unless otherwise specified)

Central Energy Plant Chilled Water System

Total System Volume 180,000 gals Make-Up Water Requirements 300,000 gals/year

South Energy Plant Chilled Water System Total System Volume 175,000 gals Makeup Water Requirements 15,000 gals/year

Research Center Chilled Water System

Total System Volume 5000 gals

Student/Wellness Center Chilled Water System Total System Volume 1000 gals

Medical Arts Building Chilled Water System Total System Volume 500 gals

Annex Chilled Water System Total System Volume 5000 gals

Annex II Chilled Water System

Physical Plant Shops Bldg. Chilled Water System

Jennings Wing Chilled Water System

Gracewood Chilled Water System (located on Tobacco Rd.)

Total System Volume 300 gals

HEATING WATER SYSTEMS

(160 - 180F, 1500 gals/year make-up water unless otherwise specified)

Central Plant High-Temp. Water System

Operating Temp. 350 F Total System Volume 11,000 gals Make-Up Water Requirements 100,000 gals/year Make-up Water Pretreatment: Water Softener Existing Chemical Treatment: ChemTreat BL-8760 Existing Treatment Equipment: Mixing/Feed tank w/ agitator, LMI metering pump (shared with Central Plant Chilled Water)

Central Plant Building Heating Water System

Research & Education Building Heating Water System

Research & Education Transgenic Heating Water System

Research Center Heating Water System

Research Center Addition Heating Water System

Annex Heating Water System

Annex II Heating Water System

College of Dental Medicine Heating Water System

Education Commons Heating Water System

Dugas Building Heating Water System

Murphey Building Heating Water System

Administration Building Heating Water System

Library Building Heating Water System

Pavilion I Heating Water System

Pavilion II Heating Water System

Pavilion III Heating Water System Total System Volume 500 gals

Student/Wellness Center Heating Water System Total System Volume 1000 gals

Gracewood Heating Water System (located on Tobacco Rd.)

Total System Volume 300 gals

Jennings Wing Heating Water System Total System Volume 500 gals

Physical Plant Shop Bldg. Heating Water System

Hamilton Wing Heating Water System

Cancer Research Center Heating Water System Total System Volume 1000 gals

Cancer Research Center Addition Heating Water System Total System Volume 550 gals

Health Sciences Building Heating Water System

Lee Auditorium Building Heating Water System

VENDOR RESPONSE SHEET

This form and the required attachments must be returned with your quote. Your quote will be considered only if the responses on this form and the information on the attachments comply with the requirements listed in the Scope of Work.

Water Treatment Company Qualification Criteria

Years in water treatment business _____________________

Annual Report attached Yes _______ No _______

Primary Service Representative

Name ________________________________________

Address ________________________________________

Phone No. ________________________________________

Verification of degree/equiv. Yes _______ No _______ work experience attached

Completed Req’d Safety Training Yes _______ No _______

Years of Water Treatment Work Experience: ____________________

Resume Attached Yes _______ No _______

Alternate Service Representative

Name ________________________________________

Address ________________________________________

Phone No. ________________________________________

Verification of degree/equiv. Yes _______ No _______ work experience attached

Completed Req’d Safety Training Yes _______ No _______

Years of Water Treatment Work Experience: ____________________

Resume Attached Yes _______ No _______

REFERENCES

Primary Service Representative:

1. Company Name ________________________________________

Company Address ________________________________________

Contact Name ________________________________________

Contact Phone No. ________________________________________

Boilers operating at or above 50 psig Yes _______ No _______

Cooling Tower operating at or above 1000 tons Yes _______ No _______

Chilled Water systems at or above 1000 tons Yes _______ No _______

2. Company Name ________________________________________

Company Address ________________________________________

Contact Name ________________________________________

Contact Phone No. ________________________________________

Boilers operating at or above 50 psig Yes _______ No _______

Cooling Tower operating at or above 1000 tons Yes _______ No _______

Chilled Water systems at or above 1000 tons Yes _______ No _______

3. Company Name ________________________________________

Company Address ________________________________________

Contact Name ________________________________________

Contact Phone No. ________________________________________

Boilers operating at or above 50 psig Yes _______ No _______

Cooling Tower operating at or above 1000 tons Yes _______ No _______

Chilled Water systems at or above 1000 tons Yes _______ No _______

Alternate Service Representative:

1. Company Name ________________________________________

Company Address ________________________________________

Contact Name ________________________________________

Contact Phone No. ________________________________________

Boilers operating at or above 50 psig Yes _______ No _______

Cooling Tower operating at or above 1000 tons Yes _______ No _______

2. Company Name ________________________________________

Contact Name ________________________________________

Contact Phone No. ________________________________________

Boilers operating at or above 50 psig Yes _______ No _______

Cooling Tower operating at or above 1000 tons Yes _______ No _______

3. Company Name ________________________________________

Contact Name ________________________________________

Contact Phone No. ________________________________________

Boilers operating at or above 50 psig Yes _______ No _______

Cooling Tower operating at or above 1000 tons Yes _______ No _______

Chilled Water systems at or above 1000 tons Yes _______ No _______

Service Level and Response Time

Fulfill service level and response time requirements Yes _______ No _______

Efficiency Monitoring

Summary of efficiency monitoring capabilities attached Yes _______ No _______

Health and Safety

All biocides registered with the EPA Yes _______ No _______

Chemicals approved for use and discharge into Yes _______ No _______ into sanitary sewer by City of Augusta, state of Georgia, and federal gov’t

Chemical info. attached Yes _______ No _______

Fulfill chemical & container disposal req. Yes _______ No _______

Material and Safety Data Sheets

Phone number for emergency information _______________________

Summary of MSDS program attached Yes _______ No _______

Sample copy of MSDS attached Yes _______ No _______

Laboratory Capabilities

Fulfill laboratory requirements Yes _______ No _______

Sample analytical reports attached Yes _______ No _______

List of consulting staff attached Yes _______ No _______

Microbiological Testing

Fulfill microbiological test requirements Yes _______ No _______

Sample test report attached Yes _______ No _______

Reagents

Fulfill reagent requirements Yes _______ No _______

Quality Improvement

Summary of quality improvement programs attached Yes _______ No _______

Product Development and Application Technology

Compliant with product development and application technology requirement Yes _______ No _______

Percent of Net Income dedicated to R & D _______________________

Analytical Equipment

Summary of analytical equipment requirement attached Yes _______ No _______

Bulk Chemical Feed Systems

Compliant with bulk chemical feed system Yes _______ No _______ requirements

Subcontractors

Compliance with subcontractor requirement Yes _______ No _______

Consulting Services

Fulfill consulting services requirement Yes _______ No _______

Examples of prior recommendations attached Yes _______ No _______

Liability Insurance

Proof of insurance attached Yes _______ No _______

New and Modified Systems

Scalable rates attached Yes _______ No _______

TOTAL CHEMICAL TREATMENT PROGRAM ANNUAL COST

Cost breakdown attached Yes _______ No _______ Cost breakdown for work shown in Appendix A attached Yes_______ No_____

Signature ______________________________________________

Name__________________________________________________

Title___________________________________________________

Company_______________________________________________

Address________________________________________________

Telephone______________________________________________

Date_____________________

TOTAL CHEMICAL TREATMENT PROGRAM ANNUAL COST

South Energy Plant Boilers _____________CM Research Center Steam Boilers _____________CA Central Energy Heating water _____________BH Gracewood Steam Boilers _____________OB Medical Arts Building Steam Boiler _____________HB Hamilton Wing Electric Steam Boiler _____________CL Dugas Building Steam Generator _____________BG Central Energy Plant Cooling Towers _____________BH South Energy Plant Cooling Towers _____________CM Research Center Cooling Towers _____________CA Annex Cooling Tower _____________HS Medical Arts Building Cooling Tower _____________HB Student/Wellness Center Cooling Tower _____________DA Central Energy Plant Chilled Water System _____________BH South Energy Plant Chilled Water System _____________CM Research Center Chilled Water System _____________CA Student/Wellness Center Chilled Water System _____________DA Medical Arts Building Chilled Water System _____________HB Annex Building Chilled Water System _____________HS Annex II Building Chilled Water Systems _____________HT Physical Plant Shops Building Chilled Water System _______________ Jennings Wing Chilled Water System EB Gracewood Chilled Water System _____________ OB Central Plant High-Temp.