Atth 01 - FEMA Region 1 Vault Renovation (SOO 8-8-2024).pdf

Date: 08/08/2024

FEMA Region 1 Vault Renovation Project Statement of Objectives (SOO)

DESCRIPTION OF WORK

The licensed contractor shall provide all labor, transportation, materials, supplies, equipment, tools, and subcontractors to perform all necessary work to renovate the FEMA Region 1 vault (room 205) located within the FEMA Region 1 Federal Response Center (FRC). This area is approximately 20’x15’ in size with a pocket door wall to create two separate spaces within the vault. The contractor shall remain solely responsible for all permits and filling all paperwork with Federal, State and Local agencies to satisfy all prescriptive and performance requirements in this performance statement of work.

OBJECTIVE

The objective is to upgrade the secure vault that is located within the FEMA Region 1 FRC. This will allow us to ensure the protection of Sensitive Compartmented Information (SCI) while maintaining a secure area that meets all Federal policies and regulations.

APPLICABLE DOCUEMENTS

Certificate identifying that employee is a certified installer by the door vendor.

COMPLIANCE DOCUMENTS

Intelligence Community Directive (ICD)-705 by Executive Order 12333 NCSC 19-686

Construction Security Requirement FEMA-MA.0003 Signed

PRINCIPAL ELEMENTS

3.1. Contractor shall provide proposed modification/change documents/drawings to include, but not limited to, the work below.

3.2. Remove exiting vault door, frame and any debris involved in the demo process.

3.2.1. Current vault door does not meet acoustical standard.

3.2.2. Existing tile and glue could potentially contain Asbestos. The contractor will be responsible for testing, abating, and remediating any area suspected of containing Asbestos.

3.3. Install replacement vault door.

3.3.1. Install new Sound Transmission Class (STC) rated steel door.

• Lockmasters, Inc.: STC 55-3070

3.4. Existing Fire Suppression System

3.4.1. Bonded/Ground fire suppression system 6” from entering secure space.

3.5. Install Z-Type ductwork.

3.5.1. Install acoustic treatment - Z-type duct to existing ductwork.

3.5.2. Man Bars 12”x8”

3.6. Wireless Intrusion Detection System

3.6.1. Berkeley Varitronics Systems, Inc

• SentryHound-Pro Ferromagnetic Contraband Portal: Dual Pole

CONSTRUCTION WASTE DISPOSAL

All demolition/waste materials as a result of this project are the sole responsibility/ownership of the selected contractor and must be removed from the job site upon completion. Final site conditions shall be left in as good or better condition as when work commences. All construction waste material/debris will be disposed of by Contractor.

SAFETY

This section is applicable to all work covered by this contract.

1. Safety Meeting: Representatives of the Contractor shall meet with the Project Officer/Contracting Officer’s Representative prior to the start of work under this contract for the purpose of reviewing the Contractor’s safety and health programs and discussing implementation of all safety and health provisions pertinent to the work to be performed under the contract. The Contractor shall be prepared to discuss in detail the measures he/she intends to take to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. If requested by the Project Officer/Contracting Officer’s Representative, this meeting may be held in conjunction with other meetings which are scheduled to take place prior to start of work under this contract. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor's principal on-site representative(s), the general superintendent and his/her safety representative(s) shall attend this meeting. Meetings will be held in person or virtually. This decision will be made by the CO/COR in conjunction with the contractor.

2. Compliance with Regulations: All work, shall comply with the applicable requirements of 29 CFR 1910. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

3. Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on his/her part or that of his/her employees or subcontractors, which results in illness, injury, or death.

SAEFTY SUBMITTALS

1. Accident Reporting: A copy of each accident report, which the Contractor or subcontractors submit to their insurance carriers, shall be forwarded through the Construction Engineer to the Project Officer/Contracting Officer Representative as soon as possible, but in no event later than seven (7) calendar days after the day the accident occurred.

2. Site Safety Plan, Job Hazard Analysis: Contractor to provide and submitted based on the delivery schedule, prior to work commencement.

3. Certifications: Vendor certificate to install doors The Contractor shall provide any and all certifications or licenses of each employee related to job being performed, if needed. For example, respirator certification if applicable.

4. Other Submittals: If agreed to in writing at the safety meeting, other submittals shall be required.

A. Type of protective equipment and work procedures to be used.

B. Emergency procedures for accidents, with machinery.

C. Safety Data Sheets of all chemicals being used for the project.

MATERIALS, HAZARDOUS MATERIALS AND EQUIPMENT

1. Special facilities, devices, equipment, clothing, and similar items used by the Contractor in the execution of work shall comply with the applicable regulations.

2. The Contractor shall bring to the attention of the Project Officer/Contracting Officer Representative any material suspected of being hazardous which he/she encounters during execution of the work. A determination will be made by the Project Officer/Contracting Officer Representative as to whether the Contractor shall perform tests to determine if the material is hazardous. If the Project Officer/Contracting Officer Representative directs the Contractor to perform tests, and/or if the material is found hazardous and additional protective measures are needed, a contract change may be required, subject to applicable provisions of this contract and written approval by the Contracting Officer.

SUSPENSION OF WORK

1. When the Contractor is notified by the Project Officer or Contract Officer’s Representative of any non-compliance with the provisions of the contract and the action(s) to be taken, the Contractor shall immediately, if so directed, or within 48 hours after receipt of a notice of violation correct the unsafe or unhealthy condition. If the Contractor fails to comply promptly, all or any part of the work being performed may be suspended by the Contracting Officer with a "Suspension of Work Order". When, in the opinion of the Project Officer or Contracting Officer’s Representative, satisfactory corrective action has been taken to correct the unsafe and unhealthy condition, a “Resume Work Order” will be given immediately. The Contractor shall not be allowed any extension of time or compensation for damages by reason of or in connection with such work stoppage.

PROTECTION

1. The Contractor shall take all necessary precautions to prevent injury to the public, building occupants, or damage to property of others. For the purpose of this contract, the public or building occupants shall include all persons not employed by the Contractor or a subcontractor working under his/her direction.

2. Storing, positioning or use of equipment, tools, materials, scraps, and trash in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

3. Obstructions: No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupant, or to present unsafe or unhealthy condition to the public or building occupant.

4. Work shall not be performed in any area occupied by the public or Federal employees unless specifically permitted by the contract or the Project Officer/Contracting Officer Representative and unless adequate steps are taken for the protection of the public or Federal employees.

5. Wherever practicable, the work area shall be fenced, barricaded, or otherwise blocked off from the public or building occupants to prevent unauthorized entry into the work area.

6. Alternate Precautions: When the nature of the work prevents isolation of the work area and the public or building occupants may be in or pass through, under or over the work area, alternate precautions such as the posting of signs, the use of signal persons, the erection of barricades or similar protection around particularly hazardous operations shall be used as appropriate.

7. Public Thoroughfare: When work is to be performed over a public thoroughfare such as a sidewalk, lobby, or corridor, the thoroughfare shall be closed, if possible, or other precautions taken such as the installation of screens or barricades. When the exposure to heaving falling objects exists, as during the erection of building walls or during demolition, special protection of the type detailed in 29 CFR 1910 shall be provided.

8. Fences and barricades shall be removed upon completion of the project, in accordance with local ordinance and to the satisfaction of the Project Officer/Contracting Officer Representative or his/her representative(s).

CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the SOO.

1. Qualified Personnel The Contractor shall provide a certificate from the door vendor for personnel specified to perform all requirements stated in this SOO.

2. Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3. PROJECT MANAGER

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOO The Project Manager shall be a single point of contact for the Contracting Officer and the COR. <It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort.*> The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor’s proposal. The Project Manager is further designated as Key Personnel by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

4. Employee Identification.

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractors name. When Contractors arrive on site, they will need to have their identification cards available and will be given a visitors badge for the day.

5. Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

6. Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS/FEMA facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

SECURITY SUBMITTALS

Clearance into facility: The Contracting Officer’s Representative will provide the contractor with a security clearance form that will need to be filled out and submitted back to the COR within 5 days after the receipt of the award of the contract. The following information will need to be provided: full name, address, last 4 of social security number, city/state/country born and company name.

SECURITY REQUIREMENTS AND REGULATIONS

1. Clearance checks will be performed by the Government.

2. If cleared in preliminary checks a Temporary Security Badge/Pass may be issued to the Contractor for the individual allowing entrance to the property/facility.

3. Permission to enter the site is revocable at any time during the project by the Regional Security Officer.

4. Contractors are not to direct sales representatives, individuals seeking employment or others to the project site.

5. Temporary Security Badges serve to authorize the individual issued the badge access to the federal property with an escort.

6. Temporary Security Badges shall be clearly visible at all times when on the work site.

7. Do not enter the building without security badges.

8. Should clearance be revoked for any reason, the security badge shall be returned to the Regional Security Officer immediately.

9. The Contractor shall certify at project completion that all badges have been accounted for, turned in, and destroyed.

10. Temporary badges will not be issued by the Regional Office Project Officer/Contracting Officer Representative.

PERIOD OF PERFORMANCE

90 Calendar Days from Date of Award

PLACE OF PERFORMANCE

FEMA Region 1 FRC Building A 63 Old Marlboro Road Maynard, MA 01754

HOURS OF OPERATION

7AM to 3:30PM

GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS/FEMA workstations (Windows and Microsoft Office Applications).

PROTECTION OF INFORMATION

Contractor access to information protected under the Privacy Act is required under this SOO.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

GOVERNMENT TERMS

CO – Contracting Officer COR – Contracting Officer’s Representative DHS − Department of Homeland Security FEMA – Federal Emergency Management Agency FRC – Federal Regional Center ICD − Intelligence Community Directive

GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in the SOO.

GOVERNMENT ACCEPTANCE PERIOD FOR DELIVERABLES

The COR will review deliverable(s) prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable(s) is acceptable, the COR will send an e-mail to the Contractor with notification that the deliverable(s) has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The COR will have 3 business days to review Contractor deliverables and make comments. The Contractor shall have 5 business days to make corrections and submit to the COR.