Attchment 1 Draft Andersen AFB PMO IDIQ PWS.pdf

Contract FA800325Dxxxx

Attachment 1

ANDERSON AFB PMO IDIQ

DRAFT

PERFORMANCE WORK

STATEMENT

FOR

PROGRAM MANAGEMENT OFFICE

ADVISORY & ASSISTANCE SERVICES

(A&AS) SUPPORT

ANDERSEN AFB, GUAM

Xx xxx xx

SECTION I

1.0 General

PMO Program includes recovery and mission bed down efforts at Andersen AFB (AAFB), Guam. The mission of the PMO is to repair, reshape, and rebuild AF installations to support both near-term and long-term resumption of mission operations post natural disaster.

1.1 Background

Driven by powerful winds and intense rainfall, Typhoon Mawar emerged as a rapidly intensifying storm in the western Pacific Ocean. Originating from a tropical disturbance, the typhoon swiftly developed into a significant weather system, eventually making landfall on the

U.S. territory of Guam as a category 4 typhoon on May 25, 2023. After striking Guam, it further intensified into a category 5 typhoon, making it one of the most powerful storms on record in the month of May.

The Air Force (AF) established a Program Management Office (PMO) to streamline base redevelopment and reconstruction. These activities include reconstitution of all tenant missions, preparing for base resiliency.

1.2 Scope

This Contract shall serve as a vehicle to provide timely service support for the PMO and its mission partners at Andersen AFB, in support of rebuilding the base post-natural disaster. In rendering these services, outputs may take the form of information, advice, opinions, alternative analysis, evaluations, recommendations, reports, training, inspections and quality control.

1.2.1 Requirements will be outlined in each respective task order performance work statement

(PWS). Each Task Order will specify the contract type for that task. The nature of this work will, at times, demand the contractor be capable of quick response to deadlines. The objectives and requirements identified within this PWS are described in general terms. Each TO shall specifically address task requirements, project scheduling, and other related performance criteria as necessary.

SECTION II

2.0 REQUIREMENTS

The contractor shall provide personnel to support the Government with services corresponding to the subsections contained in this section of the PWS.

2.1 Contractor Management

Contractor employees must possess current training, qualifications, and experience necessary to accomplish the requirements throughout Section II. As long as there are active Task Orders, the contractor shall provide an on-site task lead at the PMO to manage the contractor/subcontractor employees, provide task direction and interface with the CO, COR, and Government leadership/management. The contractor shall be responsible for providing and retaining a well-qualified, professional, and motivated workforce. The contractor shall integrate and coordinate all activities needed to successfully meet these requirements within the normally scheduled hours. As such, expected and unexpected employee absences shall be managed by the contractor management to ensure continuity of operations without mission degradation.

2.2 Business Relations

The contractor shall seek to obtain customer satisfaction through the successful performance of these requirements and a strong professional relationship with the Government. The contractor shall be responsive to these requirements and proactively identify problem areas in a timely manner, manage corrective actions, and effectively manage contractor resources.

2.3 Ethics

The Contractor will be highly visible to the entire acquisition community as a result of providing assistance to the Government. The Contractor shall present an unblemished appearance with respect to ethics, discretion, and protection of information, following the guidelines for usage of electronic mail use listed in Air Force Manual (AFMAN) 33-152, User Responsibilities and

Guidance for Information Systems, and Internet use as described in Air Force Instruction (AFI)

17-100, Air Force Information Technology (IT) Service Management, and AFI 33-129, Transmission of Information Via the Internet.

2.4 Responsive Customer Service

The contractor shall respond to all tasks, questions, and inquiries by providing initial written acknowledgement within five (5) calendar days. All Government questions and inquiries shall be addressed, and all tasks completed within the established timeframe agreed upon within the respective Task Order. The contractor shall provide courteous and competent customer service and shall be flexible and responsive to the Government’s evolving requirements. (CDRL

A006)

2.5 Standards of Conduct and Appearance

The contractor shall ensure that their employee policy for standards of conduct and personal appearance fosters a professional and safe work environment. Contractor employees who pose a threat to the safety or welfare of the installation or its personnel may be immediately removed and/or barred from the installation.

2.6 Contractor Identification in Government Workplace

All contractor personnel shall wear a Government issued installation photo identification badge

(e.g., Common Access Card (CAC)) and/or lanyard and company issued identification badges and/or lanyards, if available, above the waist to clearly distinguish contractor employees from

Government employees. Contractor personnel shall identify themselves as contractors when communicating during all business interactions, over the telephone, or via electronic mail.

Contractors shall identify themselves as contractors on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.

2.7 A&AS Contractor Support Requirements

2.7.1 Project Management

The contractor shall assist the PMO and its mission partners with the management and integration of Military Construction (MILCON) projects and other non-MILCON projects including Facility Sustainment, Restoration and Modernization (FSRM), Utilities Privatization

(UP), Housing Privatization (HP), Defense Logistics Agency (DLA), Army and Air Force

Exchange Service (AAFES), Defense Commissary Agency (DECA), Munitions and Explosives of Concern (MEC), and others. The Government estimates that this effort will apply to about

50 MILCON and 350 FSRM projects and includes the integration of PMO actions with a wide variety of internal and external agencies and stakeholders, development and review of acquisition and execution strategies, and monitoring and analysis of program performance. The contractor shall provide advice and recommendations only unless otherwise directed by the

Government.

2.7.2 Integrated Master Schedule (IMS)

The contractor shall develop and maintain schedules to include, but not limited to integrated master program, design, and construction) from project programming through design and construction to facility occupancy for the Rebuild/Recovery Program and other PMO

Reconstruction activities as required. Throughout the course of the contract, each design and construction contractor will produce a schedule. These schedules will be presented at varying times throughout each month, but in monthly intervals per project. The contractor shall develop and update the IMS in real time, through incorporation of the design and construction contract schedules. The contractor shall use Primavera P6 scheduling software to create the IMS. Once the IMS is developed, the contractor shall provide a monthly IMS update to the COR, PMO leadership, the supporting Wing, and other stakeholders as required. Additionally, the contractor shall also perform the following.

(1) Deconfliction and Optimization: Initially and as part of monthly updates, the contractor shall identify schedule conflicts and sub-optimal scheduling (i.e., cost/schedule inefficiencies) to the COR and appropriate representatives of the PMO and/or the supporting Wing.

(2) Integrate all design and construction schedules.

(3) Review and incorporate inputs from the various stakeholders contractors, construction contractors, the supporting Wing, and others.

(4) Recommend construction sequencing to meet mission need dates and other milestones.

(5) Identify conflicts between schedules for individual projects and/or between project schedules and ongoing mission operations.

(6) Provide recommendations to resolve any scheduling conflict identified in the monthly IMS update.

(7) Update the IMS as design and construction schedules are provided and submit an integrated schedule on a monthly basis to incorporate schedule revisions submitted by various stakeholders.

An out-of-sequence request for a schedule update is anticipated to occur up to 10 times over the life of the contract. (CDRL A003)

2.7.3 Furnishing, Fixtures, and Equipment (FF&E)

FF&E refers to movable furniture, fixtures, or other equipment that have no permanent connection to the structure of a building. These items, which include systems furniture, desks, chairs, computers, electronic equipment, tables, bookcases, partitions, etc., are critical to track through completion of installation. In support of the PMO and Recovery Program, the contractor shall advise and assist the Government in managing the FF&E for Andersen AFB, Guam. This support includes, but is not limited to, assisting the Government in managing bid options, conducting technical reviews, drafting statements of work, and tracking FF&E deliveries.

2.7.4 Intrusion Detection System (IDS) Support

The contractor shall support the IDS Program at Andersen AFB, Guam. The IDS security system will be integrated and installed in several MILCON and Non-MILCON facilities throughout the installation. To support these activities, the contractor shall provide security system program management and engineering services required to review security design deliverables, participate in design review meetings, provide quality assurance support during construction and installation activities, and support system acceptance tests activities for the IDS units.

2.7.5 Planning and Administration

The contractor shall review and provide recommendations during Master Planning meetings and support the base Lead Community Planner with preparing airfield waivers and installation

Master Planning duties.

2.7.6 PMO Meetings

The contractor shall prepare reports, presentations, and other correspondence. The contractor shall schedule, organize, and conduct meetings that include, but are not limited to the following:

(1) Coordination Meetings.

(2) Staff Meetings.

(3) Project and Program Reviews (e.g., PMRs, SAGs, SERGs, and Joint Services

PMO Collaboration. (CDRL A006)

2.7.6.1 Construction Meetings

The contractor shall participate in construction contractor led meetings in support of the PMO project manager to track the design/construction progress and inform the Government of any issues impacting design/construction activities. The contractor shall prepare updates/summaries of attended construction contractor meetings. Typical construction contractor meetings include, but are not limited to the following:

(1) Progress Meetings.

(2) Design Review Meetings.

(3) Construction Review Meetings. (CDRL A006)

2.7.6.2 Technical Meetings

The contractor shall provide technical expertise to the Government in specified meetings with subject matter expert-level knowledge. The contractor shall participate in meetings to evaluate program and project level activities for the PMO. The contractor shall capture and deliver minutes of these meetings, upon request. The contractor shall provide resources knowledgeable in architecture and engineering to ensure effective meetings with customers, regulators, engineers, and the public, as applicable. The contractor shall facilitate meetings by assisting the

Government in creating agendas, delivering technical presentations, making recommendations for technical issues, and providing meeting minutes. (CDRL A006)

2.7.6.3 Facilitate Meetings

The contractor shall support the PMO at conferences and meetings. Contractor support includes, but is not limited to, meeting setup and invitation, coordination, facilitation, as well as deliverables (graphics, audiovisual equipment, study materials, record keeping, etc.). The contractor shall also maintain records and other information on the SharePoint site, Strategic Calendar and Conference Room Calendars for the PMO. (CDRL A006)

2.7.7 Program Controls

2.7.7.1 Program Management Support.

The contractor shall provide the PMO with programmatic and management support including estimation of project funding priorities for all MILCON and FSRM projects. This includes, but is not limited to, the following.

(1) Assist the Government in developing and prioritizing reconstruction requirements.

(2) Develop Rough Order of Magnitude (ROM) costs.

(3) Develop work statements.

(4) Develop design and work statement cost estimates.

(5) Develop construction cost estimates.

(6) Develop recommended project schedules based on the Government’s design and work statement requirements.

(7) Conduct construction market surveys.

(8) Conduct Value Engineering (VE) studies for FSRM projects with programmed amounts at or above $10M.

(9) Assist the Government in developing project status reports. Reports shall include project schedule and updates, updated project costs, and the change order register.

(10) Develop and maintain a master program schedule using a software scheduling package, such as Primavera.

(11) Assist the Government in developing program status reports.

(12) Assist the PMO with planning the purchase of materials that are necessary and integral for the performance of this contract.

(13) Assist the PMO with the coordination and scheduling of training.

(14) Assist the PMO with Government property inventory control and auditing.

2.7.7.2 Digital Information

The contractor shall collect, create, review, analyze, store, and present digital information in support of the execution of the PMO MILCON and FSRM- Recovery Program. The contractor shall disseminate information gained on projects or programs to appropriate USAF stakeholders. Deliverables consist of technical reports, presentations, and other electronic work products for use in support of PMO programs. (CDRL A006)

2.7.7.3 NexGen IT, TRIRIGA, Tableau Systems

The contractor shall ensure that the following activities are accomplished as indicated.

(1) Real time updates and weekly review of project milestones in the Next Generation IT system

(NexGen IT), TRIRIGA, and Tableau systems.

(2) Monthly (at a minimum) data quality review/correction in the NexGen IT and TRIRIGA systems.

(3) Monthly update of Line-Item Review slides.

(4) Monthly update of SAG/SERG slides.

(5) Daily coordination on and review of project management information (e.g., Requests for

Information (RFI), change request forms, submittals) in the Lifecycle Management Process.

(CDRL A006)

2.7.7.4 Filing

The contractor shall manage all documents in accordance with the file plan and stored on USAF network drives specified by the PMO. This includes filing minutes of regulatory and partnering sessions.

2.7.7.5 Applications

The contractor shall use applications such as Computer Aided Drafting and Design (CADD), Building Information Modeling (BIM), project scheduling, design and construction cost estimating, technical comment resolution, program management, and project management to accomplish requirements. The contractor shall organize and maintain online and internal PMO

SharePoint data repositories.

2.7.7.6 Communication Projects and Tools

The contractor shall assist with the development and delivery of strategic communications projects and tools. The contractor shall design, produce, and deliver visual media products to

PMO Government personnel for review, in support of the mission. The contractor shall provide production and delivery of written and/or visual media product to support communication of complex technical issues to Government staff, senior leadership, and external stakeholders. The contractor shall assist in developing the technical basis of USAF legislative testimony, as required. The contractor shall work collaboratively with Government personnel to prepare virtual learning materials, technical presentations including audio/video enhancement, information sharing videos, and related outreach materials. (CDRL A006)

2.7.8 Non-MILCON Program Management Support

The contractor shall assist the PMO with the PMO Reconstruction activities to provide occupants with properly sized, configured, and constructed facilities to meet current and known future mission requirements on schedule and within budget.

2.7.8.1 Procurement Assistance. The contractor shall assist the PMO with procurement activities in accordance with Government oversight and approvals. This includes, but is not limited to, the following.

(1) Support the development of bid schedules.

(2) Support the development of Source Selection evaluation criteria.

(3) Review and make recommendations on contractor schedule and cost proposals.

(4) Support the development Requests for Quotation (RFQs).

(5) Review and make recommendations on change requests.

(6) Review and make recommendations on Requests of Equitable Adjustments (REAs).

(7) Review and make recommendations on claims.

(8) Assist Government CO and program managers with the development of contract acquisition strategies and Request for Proposal (RFP) packages.

(9) Create, track, and review funding requests and funding documents (i.e., Purchase Requests, etc.) in the Defense Enterprise Accounting and Management System (DEAMS)

(10) Report on financial obligations and expenditures

(11) Assist the Government in developing and reporting on budgets associated with operations & maintenance funding and other colors of money

(12) Participate in Financial Management Board meetings

2.7.8.2 FSRM Design Management

The contractor shall assist the PMO with facility sustainment, restoration and maintenance (FSRM) design management at the project level. This includes, but is not limited to, the following.

(1) Provide administration support of design contracts.

(2) Review and comment on site investigations.

(3) Review and make recommendations on geotechnical, topographical, and archeological surveys.

(4) Review and make recommendations on design submittals for compliance with all applicable codes and regulations.

(5) Review and comment on cost estimates included in design submittals.

(6) Coordinate with Special Security Office (SSO), as needed.

(7) Prepare responses to Requests for Information (RFIs) from design contractors.

(8) Coordinate and de-conflict the efforts of multiple design agents, as applicable.

(9) Produce Computer Aided Design and Drafting (CADD) drawings, as required.

2.7.8.3 FSRM Construction Management. The contractor shall assist the PMO with FSRM construction management at the project level. This includes, but is not limited to, the following.

(1) Provide administration support of construction contracts.

(2) Review and make recommendations on submittals.

(3) Review and make recommendations on test results and reports.

(4) Review and make recommendations on performance/status reports.

(5) Review and make recommendations on requests for progress payments.

(6) Review and provide recommendations on recovery plans.

(7) Review and comment on inspections of on-going and completed construction to ensure compliance with applicable drawings, specifications, codes, criteria, and contract requirements.

If the inspection identifies non-compliance items, the contractor shall submit a written report identifying recommended corrective actions to the COR within 24 hours after completion of an inspection. If non-compliant items are life, safety, and health non-compliance issues, the contractor shall immediately verbally notify the COR and submit a written report identifying recommended corrective actions to the COR within 24 hours after completion of the inspection.

If a verbal notification was made, the contractor shall include the name of the COR and the date/time of the verbal notification in the written report.

(8) Coordinate and de-conflict the efforts of multiple construction agents, as applicable.

(9) Coordinate with the Special Security Office (SSO), as needed.

(10) Manage the receipt and distribution of as-built drawings and Operations and Maintenance

(O&M) manuals, as needed.

(11) Coordinate with the supporting Wing and construction contractors for scheduling and execution of O&M training, as applicable.

(12) Provide assistance to actively manage cost growth of project resulting from user requested changes.

(13) Review and make recommendations on construction submittals for compliance with applicable design specifications.

2.7.8.4 Testing, Commissioning, and Balancing

The contractor shall assist the PMO with systems testing, commissioning, and balancing. This includes, but is not limited to, the following.

(1) Oversee start-up, testing, and commission of systems (e.g., fire protection, HVAC, and electrical systems).

(2) Manage the receipt and distribution of Operations & Maintenance (O&M) manuals.

(3) Coordinate O&M training for Air Force and BOS contractor personnel.

(4) Ensure warranty documentation is provided to appropriate supporting Wing personnel.

(5) Submit BUILDER information for all major facility components.

2.7.8.5 Quality/Environment/Safety Management

The contractor shall assist the PMO with quality, environment, and safety management. This includes, but is not limited to, the following.

(1) Perform daily Quality Assurance (QA) inspections.

(2) Review and make recommendations on contractor Occupational Health and Safety Plans, as needed.

(3) Review and make recommendations on projects for compliance with base HAZMAT and

HAZWASTE management and storage policies.

2.7.8.6 Security

The contractor shall assist security forces with security activities in support of reconstruction projects. This includes, but is not limited to, the following Andersen Visitor’s

Control Center (VCC) activities:

(1) Support the security forces in validating entry for base visitors/contractors.

(2) File/maintain visitor and event Entry Authorization Lists (EALs).

(3) Issue and Inventory Restricted Area Badges. The actual issue of Base Visitor’s Passes and

Restricted Area Badges will be performed by the Government. The contractor shall assist with preparing paperwork, performing periodic inventories, and related duties.

(4) Ensure wing Restricted Area Circulation Control. The Government will perform these duties, but the contractor shall occasionally assist with maintaining restricted area badges.

(5) Maintain the Base Barment Roster. The Government will control this roster, but the contractor shall occasionally assist with entering and updating data.

(6) Support the security forces in inspecting and verifying Entry Credentials for authenticity.

(7) Support the security forces in performing background checks through National Criminal

Investigation Console (NCIC) terminals. On an as-needed basis, the contractor shall run background checks at the Guam Commercial Vehicle Gate in addition to the VCC.

2.7.9 MILCON Program Management Support

The PMO requires professional technical assistance to provide reliable, credible expertise to support PMO Reconstruction activities. MILCON and FSRM program management support shall be provided at the project level.

2.7.9.1 Pre-Award/Post-Award Support

The contractor shall assist with the management and oversight of MILCON contracts. The contractor shall assist with drafting requirements documents, developing and integrating execution strategies, drafting work statements (Performance Work Statements and/or Statements of Work), drafting programing documents, preparing FY Military Construction Project Data forms (DD Form 139ls), drafting cost estimates, and developing other acquisition package documents for Government review, approval, and submission. The contractor shall conduct independent reviews of the performance of and products of MILCON and FSRM contracts. The contractor shall review, evaluate, and track MILCON and FSRM contractor-generated progress reports, progress schedules, monthly status reports, financial management, and expenditure reports. The contractor shall identify problems of insufficient data, missing data, or other unsupported elements of MILCON and FSRM contractor submittals. The contractor shall perform technical reviews and risk assessments of MILCON and FSRM contractor projects and provide technical comments. The contractor shall ensure that the following activities are accomplished as indicated.

(1) Comprehensive technical compliance verification of all aspects of MILCON and FSRM acquisition packages with applicable contractual documents and design criteria, including a specific citation as the basis for each finding.

(2) Evaluation and recommendation of MILCON and FSRM contractor quotes/proposals.

(3) Analysis of compliance with program approval documents and applicable program approval thresholds.

(4) Participation in comment resolution meetings to communicate the basis and validity of any findings and/or comments provided to the Government.

(5) Technical input into root cause analysis or any MILCON and FSRM acquisition failures.

Obtain access to the Design and Construction Agent system of record for submittal of review comments by contractor, and on behalf of other Government personnel as requested. (CDRL

2.7.9.2 Pre-Award/Post-Award Reviews

The contractor shall provide cost, scope, and/or schedule of MILCON, Unspecified Minor

Military Construction (UMMC), or Energy Resilience and Conservation Investment Program

(ERCIP) project programming packages, independent cost estimates and/or technical requirements, technical evaluation support, executability risk assessment, and a comment response matrix for each review. In accomplishing the validation, the contractor shall:

(1) Make recommendations on non-compliance of program guidance.

(2) Make recommendations on non-compliance with USAF design and construction criteria

(Unified Facilities Criteria (UFCs), Unified Facility Guide Specifications (UFGSs), Engineering

Technical Letters (ETLs), AF Corporate Facility Standards (AFCFSs), Installation Facility

Standards (IFSs), AFMAN 32-1084, etc.).

(3) Make recommendations on cost estimates regarding credibility and compliance with applicable UFC standards.

(4) Evaluate and provide feedback to the Government on Planning Charrette Reports.

(5) Make recommendations on the identification and reflection of project development strategy executability and/or constructability risks.

(6) Evaluate whether facility performance requirements are clearly defined.

(7) Make recommendations on project scope consistency across all documents.

(8) Make recommendations on scope and cost consistency with project programming documents

(e.g., DD Form 1391).

(9) Assess and provide feedback to the Government on package compliance with applicable programming requirements, policies, and business rules. (CDRL A006)

2.7.9.3 Deliverable Review

The contractor shall review MILCON and FSRM contractor submitted data deliverables for functional and technical accuracy/completeness, and for compliance with applicable regulations in support of projects at various installations. The contractor shall assess whether technical deliverables satisfy specifications and schedules using the necessary tools to ensure a complete review. The contractor shall deliver written recommendations regarding acceptance or rejection of documents submitted by PMO’s MILCON and FSRM contractors. This includes, but is not limited to, the following.

(1) Planning Charrette Reports to include coordination with stakeholders and comment resolution.

(2) DD1391 Programming Package to include coordination with stakeholders and comment resolution.

(3) Design / RFP Package to include coordination with stakeholders and comment resolution.

(4) Closeout Documents including equipment, real property, and financial reports.

(5) Monitor AE and/or Construction Contractor submittals to confirm that User and PM comments provided in Dr. Checks are properly adjudicated and properly reflected in subsequent

AE and/or Construction Contractor submittals. (CDRL A006)

2.7.9.4 Permit Applications

The contractor shall prepare documents in support of the PMO obtaining environmental and construction permits, applications, and other associated administrative requirements in support of facility projects. The contractor shall provide technical input in support of Air Force in negotiations with federal, state, and local permitting authorities. The contractor shall provide report detailing said assessment.

2.7.9.5 Litigation Support

The contractor shall provide technical assistance to the PMO during administrative and judicial proceedings involving other federal, state, local and public agencies. The contractor shall review, analyze, and make recommendations to integrate federal, state, and local Government comments on USAF programs and studies. The contractor shall deliver documents to the PMO in support of responses and/or reports to regulatory agencies for approval and submission by

Governmental personnel. The contactor shall provide subject matter expert technical review in support of the PMO during resolution of disputes, claims, and litigation with MILCON contractors. The contractor shall provide technical review of MILCON contractor requests for equitable adjustment, claims, or other litigation-related documents.

2.7.9.6 Statutory and Regulatory Requirements Support

The contractor shall provide deliverables, which review and analyze new statutory and regulatory guidance (i.e., UFC codes, NDAA policy, Architectural Barriers Act (ABA) changes, funding authorizations, etc.) and make recommendations on the impact to the PMO.

Deliverables shall include recommendations for PMO integration of these requirements.

(CDRL A006)

2.7.9.7 Cost and Scheduling Support

The contractor shall provide cost and schedule analysis to include concise status of the cost and schedule performance of projects. This support includes independent evaluations of MILCON contractor’s project status reporting, development of Estimates at Completion (EAC), and providing cost performance improvement recommendations to the PMO with alternative corrective measures to recover from schedule lapses and cost overruns. The contractor shall provide detailed cost estimates, perform in-depth cost reviews and conduct reviews of MILCON and FSRM contractor submitted Time Impact Analysis associated with delivery order modifications. The contractor shall have the expertise and capability to review PMO schedules in

Primavera and Microsoft Project for complex design and construction projects. The contractor shall provide quantitative reviews and evaluations of cost performance programs. The contractor shall assist the PMO in selection for cost deliverables to ensure such aspects as appropriate level of reporting, establishing metrics and cost factors, and to support data requirements. The contractor shall produce a project cost estimate in accordance with all applicable UFCs, program policy, and program business rules including accuracy standards and be adjusted to local market conditions. The contactor shall determine the FSRM and MILCON Facility Replacement Cost for a facility in accordance with AFI 32-1032, 3.5.1. The contractor shall assess applicable cost basis, and investigate applicable recent, relevant project data that could serve to improve fidelity of the cost estimate. The contractor shall employ applicable tools within the DoD facility engineering cost estimation software, local market analysis or other applicable industry cost estimating tools as appropriate. The contractor shall develop and provide engineering person-hour and cost estimates for project support. (CDRL A006)

2.7.9.8 MILCON Acquisition/Execution Support

The contractor shall provide technical input to the PMO during appropriate phases of the acquisition cycle for MILCON and FSRM contracts to include development, management and measurement of contract requirements. Assistance includes duties related to file management and documentation, Request for Proposal development, market analysis and recommendations, cost-price analysis, development of solutions and recommendations regarding contractual issues. The contractor shall support the pre-award and post-award activities in support of the

PMO and its mission partners.

2.8 Quality Assurance/Quality Control (QA/QC) Support

The contractor shall provide technical reports, presentations, and other electronic work products to

Government personnel who are responsible for QA/QC of AF MILCON, FSRM, MEC, and UMMC programs. (CDRL A006)

2.8.1 QA/QC Support for Field Activities

The contractor shall provide technical input to Government personnel regarding QA/QC oversight of field activities in support of the PMO. The contractor shall review MILCON and

FSRM contractor field activities and make technical recommendations to Program Manager

(PM) based on their findings and observations. Assistance shall include site visits, documentation, photographs, daily surveillance log and reports of immediate health and safety hazards observed. The contractor shall provide subject matter expert level technical input to the

PMO project delivery team in support of design or construction execution at the project location.

The contractor shall participate in planning/design charrette activity; review/oversight of contractor work in-progress; and quality assurance/quality control. The contractor shall perform a comprehensive technical review of a contract submittal, request for information, change order request, or other real-time interaction with a design or construction contractor. Highlight any areas of potential non-compliance. The contractor shall provide Government a recommended basis of negotiation and recommend corrective actions, upon request.

2.8.2 Data and Analysis Support

The contractor shall perform independent technical and cost review of facility design submittals, standard design templates, charrette reports, and facility design standards/tools prepared by architect-engineers. The contractor shall perform comprehensive technical review of all aspects of the design with all applicable design criteria, including applicable

DoD standards, criteria, and specifications, providing a specific citation as the basis for each finding. The contractor shall perform a comprehensive validation of the designer’s cost estimate, citing specific areas with questionable basis. Where applicable, the contractor shall assess compliance with programming approval documents and applicable program approval thresholds. The contractor shall participate in comment resolution meetings, communicating basis and validity of any comments made to the designer of record, and provide technical assistance to the Government in adjudicating and resolving technical comments/findings.

2.8.3 Data Assessment

The contractor shall provide comments on the MILCON and FSRM contractors’ work product, including site data, analytical data, and reports. These deliverables shall include an assessment of the accuracy of data and validity of analyses and interpretations of results generated by others in support of the PMO. (CDRL A006)

2.8.4 PMO Facility Engineering Planning. The contractor shall perform analysis to assist the

Government with the development of strategy options for facility engineering planning.

Deliverables include technical reports, presentations, cost estimates, project schedules, and other technical work products for use in support of programs. The contractor shall provide assistance and recommend planning tools, such as change management in business redirection and enhancement; business management techniques; identification and deployment of measurement systems; program analysis, planning and development; process mapping, benchmarking and process migration and in-depth requirements analysis. The contractor shall provide technical recommendations into policy, procedures, guidance, strategy, and standards.

The contractor shall provide reports detailing said assessment. (CDRL A006)

2.8.5 Contract Kick-Off Meeting

The contractor shall schedule and attend a “kick-off” meeting with the Contracting Officer (CO), Program Manager (PM), Contracting Officer Representation (COR) and the organization representatives to review the contract terms and conditions and discuss these requirements. The

CO will identify the meeting date, time, and location after award. The contractor shall provide a briefing during the kickoff meeting that demonstrates their understanding of contract requirements and identifies key contractor personnel associated with the contract and their contact information. The contractor shall prepare and deliver meeting minutes to the CO and

COR no later than seven (7) calendar days after meeting completion. (CDRL A005)

2.8.6 Semi-Annual Program Management Reviews (PMRs)

The contractor shall periodically meet with the Government to discuss the contractor’s performance of these requirements. The Government will schedule a semi-annual performance review at least fourteen (14) calendar days in advance of the meeting, and the contractor shall provide read-ahead material to the COR and the CO for review at least seven (7) calendar days in advance of the scheduled meeting. The review shall report the current status of performance requirements, goals, and objectives. The contractor shall report any issues, risks, or conditions impacting current contract performance and a planned course of action for their resolution. The contractor shall deliver meeting minutes to the COR no later than seven (7) calendar days after meeting completion. (CDRL A004)

2.8.7 Non-Disclosure Agreement (NDA)

Due to the sensitive nature of the data and information being worked with on a daily basis, the

Contractor shall provide a NDA for each on-site Contractor personnel to ensure information that is considered sensitive or proprietary is not compromised. Contractor shall provide NDA for all applicable support personnel. Covered Data includes all information and software, regardless of the medium (e.g. electronic or paper) and/or format in which the data exists, and includes data which is derived from, based on, incorporates, includes or refers to Privacy Act Data and unclassified sensitive data. Any data which is derived from, based on, incorporates, includes or refers to sensitive data shall be treated accordingly. Failure to adhere to the non-disclosure agreement will result in immediate facility access termination. The Contractor shall provide an appropriate, qualified replacement within 15 working days of notification of any termination action.

A fully executed NDA shall be submitted to the CO and COR for each contractor employee prior to work performance. (CDRL A002)

2.9 MILCON/FSRM Design & Construction Integration Support (Option CLIN)

2.9.1 Purpose

The purpose of this CLIN is to execute strategic tasks aimed at ensuring consistency across the

Typhoon Mawar Recovery at the program level. These tasks include identifying and conveying any potential conflicts amongst the design and construction contractors. In support of this effort, the contractor shall also perform the following tasks.

2.9.2 Integrated Master Schedule (IMS)

The contractor shall provide an IMS for the Recovery Program. The contractor shall perform the same tasks listed under Section 2.6.1.1 of this PWS. Once the IMS is developed, the contractor

Master Scheduler shall provide a monthly IMS update to the COR, and other stakeholders as required.

(CDRL A006)

2.9.3 Design & Construction Integration

The contractor shall assist the PMO with integration activities in support of the Typhoon Mawar

Recovery Program. This includes, but is not limited to, the following.

(1) Review design and construction deliverables/products to identify any disconnects, discrepancies, and conflicts across the Andersen Recovery Program on behalf of the PMO.

These deliverables/products include, but are not limited to, RFIs, Change Requests (CRs), materials, samples, and submittals.

(2) Maintain a log of all design and construction deliverables/products and provide this log to the

Government with the MSR to capture which documents have been reviewed by the contractor.

(3) Conduct site visits to review the progress of construction projects and assess/document any inconsistencies or discrepancies.

(4) Review and make recommendations, from an integration perspective, on contractor haul routes, laydown yards, and job-site office siting submittals.

(5) Coordinate the application and permitting process to include, but not limited to, confined space entry program, dig permits, crane permits, and hot work permits.

(6) Assist Design and Construction Agent with deconflicting construction at the touch points from other programs such as FSRM, AAFES, and other organizations. Any deconflicts that cannot be accomplished at the lowest possible level shall be brought to the attention of the

COR and the PMO.

(7) Coordinate construction contractor activities on these functions: Utilities Privatization (UP) contractor; Housing Privatizations (HP) contractor; on-going base operations and missions;

multiple design agents; and multiple construction agents.

(8) Analyze design and construction submittals to ensure coordination between contractors and consistency of effort at the seams/points of demarcation between projects/zones. (CDRL

2.10 Munitions and Explosives of Concern (MEC)

The contractor shall provide all personnel, MEC detection specialized equipment, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform MEC

PM and MEC QA services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

2.10.1 Background

DoD Directive 6055.09E (2016) defines “Explosives Safety Management,” and requires DoD

Components to implement and maintain an effective explosives safety management program. The

DoD protects people and property from the effects of military munitions (including MEC), to execute the mission safely and effectively by exposing the minimum number of people required.

Furthermore, the Directive provides explosives safety management principles and requirements that provide for immediate protection of people and property while ensuring that DoD Components are complying with applicable environmental regulations. (Later replaced in 2019 by DESR 6055.09 and later adapted for AF use through AFMAN 91-201 in 2021).

2.10.2 Objectives

The contractor will provide individuals to perform independently of direct Government supervision support services to satisfy the overall operational objectives of the 36th Civil Engineer Squadron

(CES) and the subordinate Engineering Flight Chief (CEN/CC). The primary objective is to provide contractor services and deliverables through the performance of Munitions and Explosives of

Concern (MEC) Quality Assurance (QA) Services.

The individuals shall provide all labor, material, and equipment necessary to complete the work described in the paragraphs below. Specifically, the MEC QA Services individuals shall be available full time unless revised via task order and shall perform tasks as defined generally below and as particularly set out in this Performance Work Statement (PWS). The contracted individuals will each serve as the technical advisors and SMEs to the 36th CES/CEN and other teams of

Andersen AFB, in all aspects of UXO related operations to include (but not be limited to) MEC clearance operations in support of or in addition to the government MEC QA Specialist.

Responsibilities will include the execution of the Quality Assurance Program for unexploded ordnance (UXO) related operations in support of Andersen AFB, Guam properties. Specific individuals will focus on Project Management (PM) during the planning phase of a project, e.g.

creating MEC annexes. Other individuals will focus on Quality Assurance (QA) during the execution of a project, e.g. inspecting during a project’s MEC work plan.

The MEC personnel have no authority to direct the construction contractor(s) in any way regarding methods and/or procedures and shall not interfere with methods of performance unless life and/or property are endangered. The 36th CES/CEN Flight Chief or its designated Government representative shall be responsible for, and will sign, all correspondence and specific directives to contractors.

SECTION III

3.0 CONTRACTOR PERFORMANCE

3.1 Contractor’s Quality Control Program

The contractor shall establish, implement, and maintain a quality control program that is proactive and responsive to the Government’s needs that ensures compliance with all requirements IAW FAR part 46, Quality Assurance. The contractor shall submit a Quality

Control Plan (QCP) that contains, as a minimum, the items listed below and is updated with each task order that is awarded. The QCP shall be submitted to the COR no later than fourteen

(14) calendar days after contract / task order award. The Government will notify the contractor of acceptance or required modifications to the plan. The QCP shall include the following minimum requirements:

(a) A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the job title of the inspectors. Contractor inspectors must be cleared at the appropriate classification level.

(b) A description of the methods to be used for identifying and preventing defects in the products delivered and the quality of service performed.

(c) A description of the records to be kept to document inspections and corrective or preventative actions taken. All records of inspections performed shall be retained and made available to the

Government upon request throughout the contract performance period, and for the period after contract completion, until final settlement of any claims under this contract. (CDRL A001)

3.2 Quality Assurance

The Government will evaluate the contractor’s performance of this contract using the contractor’s approved QCP, the Government’s Quality Assurance Surveillance Plan (QASP), and the PWS requirements of this contract. The Government reserves the right to inspect any service or deliverable in accordance with the inspection clauses applicable in this contract.

Government surveillance of tasks not listed in the Services Summary (SS) or by methods other than those listed in the SS (such as provided in the inspection clauses) may occur during the performance period of this contract. For those tasks listed in the SS, the COR or other designated evaluator will follow the method of surveillance specified in this contract (e.g., periodic surveillance, 100% inspection). Government personnel will record all surveillance observations.

When an observation indicates defective performance, the COR or other designated evaluator will require the contractor manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the contractor has been made aware of the non-compliance. Any action taken by the Contracting Officer (CO) as a result of surveillance will be according to the terms of the contract.

3.3 Government Inspection

Contractor performance is subject to surveillance by the COR to ensure compliance with the task order to include all elements of the Service Summary.

The task order identifies two types of non-conformances: minor and major. All records of non-conformance and corrective actions will be documented in Corrective Action Reports (CAR), Quarterly Surveillance Reports and Contract Performance Assessment Report (CPAR).

3.3.1 Non-Conformances

The Contractor shall identify and control non-conformances through root cause analysis, corrective actions, and preventive actions. The Contractor shall focus on proactive identification and transparency of issues, and on eliminating the cause to prevent recurrences. The Contractor shall maintain records of non-conformities and actions taken. The Contractor shall correct and provide response to all Government-identified non- conformances IAW timeframes specified by the CO.

3.3.2 Minor Non-Conformance

A minor non-conformance is a non-conformance, which by itself does not adversely impact the overall Directorate mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. Minor non-conformances are typically low risk and may be communicated through a CAR form with the minor box checked.

Minor CARs are normally issued for any identified non-conformances. Second notice minor

CARs are normally issued for repeat non-conformances or failing to correct issues within a reasonable amount of time or non-conformances that increase risk to one specific technical element or program. Upon receipt of a minor CAR addressing minor non-conformance, the

Contractor shall complete applicable sections and return it to the CO within the time specified in the notice. A formal corrective action plan is not required for minor CARs. Minor non-conformances shall be documented in order to be used in support of a Quarterly Surveillance

Report or CPAR rating.

3.3.3 Major Non-Conformance

A major non-conformance is a non-conformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, performance (quality), schedule

(delivery), or cost. This type of non-conformance increases risk to the Government and therefore has a risk assessment rating of moderate or high. For example, a CO may find that a situation of increasing risk exists where there are a significant number of recurring minor non-conformances creating an indication of inadequate preventive measures/actions which lowers the Government’s confidence that the Contractor can provide quality services on time and within cost.

The CO will communicate major non-conformances…