ATTCH1 - STATEMENT OF REQUIREMENTS.pdf

STATEMENT OF REQUIREMENTS

908th MAINTENANCE GROUP

SYSTEMS MODULAR FURNITURE

1.0. REQUESTING AGENCY: 908TH Maintenance Group Maxwell AFB, AL 36112-6334.

2.0. SUMMARY OF REQUIREMENT: The 908th Maintenance Group has a requirement to purchase systems modular furniture. This requirement includes design, delivery and installation of new systems modular furniture, as well as dismantlement and removal of the existing systems modular furniture. The contractor shall remove all existing systems modular furniture while making arrangements to return the items to DRMO at Maxwell AFB, Alabama or dispose of otherwise. The 908th Maintenance Group is looking for furniture industry experts to come up with an optimal design that meets the requirements below.

3.0. FURNITURE DESCRIPTION: Furniture shall be frame and tile style systems modular style and shall have equally proportioned tile sizes. A single monolithic tile within any frame is not acceptable. All workstations shall have a matching frame design on both sides of frame. It is not acceptable to leave tiles off when frame is placed against a wall.

Contractor shall provide a licensed electrician to make hardwire connections to the buildings power source to power the workstations. The requirement is for two rooms to be described below.

3.1. Room 119

3.1.1. This area consists of approximately 500 square feet and within this area, shall accommodate eight (8) workstations. Room 119 shall be made up of a frame and tile system with a height not to exceed 50" (+/- 2"). The eight (8) workstations shall be made up of the following: Each workstation shall have a corner work surface and two rectangular work surfaces. One (1) three- drawer locking pedestal and one (1) two-drawer locking pedestal, three (3) power duplex receptacles (6 plug in points) evenly distributed along the bottom tiles of the frames. Each workstation shall have articulating dual monitor arms and a keyboard arm with a tray. All workstations shall have a matching frame design on both sides of the frame. It is not acceptable to leave tiles off when frames are placed against a wall. Monolithic tiles within frames are not acceptable. Frames against the walls shall be minimum 34"H (+/- 2") and shall contain an open frame tile to be able to access existing data outlets. All workstations in Room 119 shall be minimum 6' x 5' 6".

3.2. Room 119A

3.2.1. This area consists of approximately 200 square feet and within this area, shall accommodate three (3) workstations. Room 119A shall be made up of a frame and tile system with a height not to exceed 50" (+/- 2"). The three (3) workstations shall be made up of the following: Each workstation shall have a corner work surface and two rectangular work surfaces. one (1) three- drawer locking pedestal and one (1) two-drawer locking pedestal, three (3) power duplex receptacles (6 plug in points) evenly distributed along the bottom tiles of the frames. Each workstation shall have articulating dual monitor arms and a keyboard arm with a tray. All workstations shall have a matching frame design on both sides of the frame. It is not acceptable to leave tiles off when frames are placed against a wall. Monolithic tiles within frames are not acceptable. Frames against the walls shall be minimum 34"H (+/- 2") and shall contain an open frame to be able to access existing data outlets. All workstations in Room 119A shall be minimum 6' x 5' 6".

4.0. REMOVAL & INSTALLATION REQUIREMENTS

4.1. The contractor must provide all necessary furnishing, materials, equipment, labor, supervision, and management required to complete this project as well as remove all existing furniture. The contractor shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

4.2. The contractor shall start removing existing items in the rooms between the hours specified during the kick-off meeting. The contractor may work outside this time frame with prior approval of the Government Project Manager.

4.3. The contractor shall provide a list of items being removed from the government site.

4.4. If the contractor is unable to complete the removal and storage of items before the end of the workday, the contractor shall secure those items and ensure they are protected from the elements. If the items are moved to a different storage site overnight, the contractor shall be responsible for moving the items from the overnight storage site to its final location.

4.5. The contractor is responsible for the removal and disposal of all items in the area. Government personnel will be responsible for clearing out their workstations before installation/removal begins.

4.6. The contractor shall remove all existing systems modular furniture while making arrangements to return the items to Base Supply Warehouse located at 455 South Kelley Street, Bldg. 1154 Maxwell AFB, AL 36112-6334. If the Base Supply Warehouse cannot accept the removed items, the contractor shall otherwise dispose of the items.

4.7. The contractor is responsible for post installation cleanup, which shall include removal of all material, packaging and all other debris left as a result of installation.

Government dumpsters and/or recycling containers shall not be available for disposal of furnishings materials, packaging or other debris during execution of contract. General clean-up of material, packaging and work areas shall be conducted during job progress (at the end of each day as a minimum) to minimize unacceptable appearance of Building 845 exterior to base population. All trash removed from the worksite shall be disposed of in accordance with state laws.

Packaging and other recyclable materials shall be recycled wherever possible.

4.8. The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment and any on-site storage being utilized.

4.9. The contractor shall be liable for any damage to Government property caused by the contractor or their representatives. Any damages identified by the contractor shall be immediately reported to the Contracting Officer and Government Project Manager.

4.10. During installation the contractor shall protect all furniture and building materials, including carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and other types of material. The contractor shall not use protective materials that shall leave any type of residual print, outline or imaging on any building, furniture or other Government materials. The contractor shall not repair damage to finishes but shall be responsible for paying for damages. The contractor shall be responsible for repairs at no cost to the Government.

4.11. The contractor shall inspect all new furniture to ensure it is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

4.12. The contractor shall provide all new components, completely assembled, installed and operational.

4.13. Disposal: The contractor shall remove and dispose of all items relating to the installation of the new furniture, such as (but not limited to) protective shipping containers and boxes.

4.14. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

5.0. DELIVERY REQUIREMENTS

5.1. The contractor shall contact the 908th Maintenance Group at least 15 working days prior to product shipment to ensure each building shall be ready for installation by the furniture install start date(s) listed in the contract. The contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the PM confirms that the building is ready. At this time, the Contractor shall ensure they fully understand all site security regulations and have started any required procedures to minimize the impact on installation personnel. The Contractor shall notify the government of any issues related to the install schedule as defined in the contract.

5.2. If a delay in delivery is requested by the PM, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Government Project Manager and the Contracting Officer within one (1) working day.

5.3. The Contractor shall provide the Government with a minimum of 72-hour notification as to the date and time the trucks shall arrive.

5.4. The contractor must ensure the drivers of the delivery vehicles have copies of the Purchase/Delivery Order (contract) for the items being delivered in order to gain access to the installation.

5.5. Furniture shall be delivered to the job site in the manufacturer’s original packaging with the item identification and project clearly shown.

Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre-approved by the TR.

5.7. Observed holidays: New Year's Day, Birthday of Dr. Martin Luther King, Jr., Memorial Day, Juneteenth Day, Independence Day, Labor Day, Thanksgiving Day and the following Friday, Christmas Eve, and Christmas Day. Any such holiday that falls on a Saturday shall be observed on the preceding Friday. Any such holiday that falls on a Sunday shall be observed on the following Monday.

5.8. Shipping Labels must be on all boxes or skids. The Shipping Label is for the purpose of identifying the building location where furniture is being delivered. The contractor shall NOT direct ship or drop ship any item to the site via USPS, FedEx, UPS or similar carrier to the building address. The government shall not be responsible for items delivered directly to the building by these shippers.

5.9. Items shall be labeled with the building number(s) provided in the Contract.

5.10. Below is the shipping address for the 908th Maintenance Group:

908th Maintenance Group

225 West Ash Street Bldg. 845

Maxwell AFB, AL 36112

5.11. The contractor shall be allowed access to the facility Monday through Friday, starting at 8:30 AM CDT until 4:30 PM CDT. Access outside the designated timeframe may be authorized by a 908th Maintenance Squadron representative, at no additional cost to the Government.

5.12. The Security Forces Commercial Vehicle Gate located on Kelly Street is available Monday through Friday from 7:30 A.M. CDT until 2:00 P.M. CDT. Delivery made after 6:00 P.M. or over a weekend are required to enter through the Maxwell AFB Main Gate located on Maxwell Boulevard.

6.0. PUNCH LIST INSPECTIONS

6.1. The contractor shall maintain a complete list of all items to be corrected (i.e., punch list) that shall include the deficient item and its location, description of the corrective action, order date for replacement items and estimated ship/delivery date for replacements and the dates that corrective action is planned to be complete.

6.2. The contractor shall provide a copy of the punch list to the Government Project Manager within one week after completion.

6.3. The contractor shall provide updates to the punch lists to the Government Project Manager as work on the items progresses.

7.0. SYSTEMS MODULAR FURNITURE WARRANTY

7.1. The contractor shall provide all standard manufacturer’s warranty in which the Manufacturer warrants products provided by the manufacturers against defects of material and workmanship under normal use and service.

7.2. The contractor shall provide all standard manufacturer’s upholstery warranties against defects of material and workmanship under normal use and service.

8.0. BASE CONNECTIVITY REQUIREMENTS

8.1. Electrical Hardwiring: The Contractor shall connect all furniture to building electrical connections, i.e. base feeds, power poles and accessory items as needed to fit existing conditions. Flexible power cords must not pass through walls, floors, doors, or ceilings. All electrical and fire system work must be completed by a licensed/certified technician.

8.1.1 Under no circumstances, unless where noted, are any of the existing communications or electrical infrastructure throughout the work areas are to be disrupted. Any damage to existing in-use communications or electrical infrastructure is the responsibility of the contractor to replace with the same previously noted standards. Contact 908 Maintenance Group Technical POC, if required, when not sure.

8.1.2 All equipment installed or supplied must be new; no refurbished, reconditioned, remanufactured, counterfeit or ‘gray’ items shall be accepted.