Attch F SOW - 3H Bed Space.pdf

STATEMENT OF WORK

Develop Private/Semi-Private Bed Spaces for 3H

Eugene J. Towbin Healthcare Center – PN: 598-18-104

1. PROJECT OVERVIEW

1.1. The Central Arkansas Veterans Healthcare System (CAVHS) intend to select a contractor to provide professional construction services for the “Develop Private/Semi-Private Bed Spaces for

3H” at their VAMC facility in North Little Rock, Arkansas.

1.2. This project is for renovation of the 3H ward for Domiciliary Residential Rehabilitation

Treatment Programs (RRTP) Rooms to meet current VA directives and design guidelines.

1.3. Work consists of the contractor providing all labor, equipment, transportation, materials, quality control and supervision necessary to conduct construction in accordance with the project specifications and drawings.

1.4. The magnitude of construction per VAAR Part 836.204 is between $2,000,000.00 and

$5,000,000.00. This is a 100% SDVOSB set-aside.

1.5. North American Industrial Classification Standard (NAICS) code assigned to this construction project is 236220.

2. PROJECT ACTIVITIES

2.1. The entire activity of the project will follow the following sequence of events:

a. Pre-proposal Site Visit

b. Request for Proposal Submission

c. Selection

d. Award

e. Post Award Kick-off Meeting

f. Bonding & Insurance

g. Notice to Proceed

h. Submittals

i. Daily Reports

j. Weekly Progress Reports and Weekly Project Schedule

k. Permits (asbestos abetment)

l. Demolition, Construction, Installation and Commissioning

m. Final Inspection

n. Acceptance

o. Operations and Maintenance Manuals

p. AutoCAD Drawings (Design, Construction, As Built)

q. Payment

r. Warranty

3. SCOPE OF WORK

3.1. The Contractor shall provide all necessary services to meet the project objectives and requirements and to provide the required outcome in terms of overall quality, timeliness and documentation. The Contractor shall be responsible for obtaining and coordinating the services of all third-party Contractors performing other services on site and other entities as part of the contract to ensure the expected quality, timely, and documented final product.

3.2. Location: Eugene J. Towbin (EJT) Healthcare Center, 2200 Fort Roots Drive, North Little Rock, AR 72114.

3.3. Normal work hours for VA sites are 7:00AM to 4:30PM Monday through Friday except for

Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the Contracting Officer Representative (COR) at least seven (7) working days prior to the proposed start.

3.4. Please see Basis of Design (BOD)/Narrative document for additional information.

4. DESCRIPTION OF WORK

4.1. The plan is to renovate 3rd floor of the southern H-wing of the EJT Healthcare Center, that constitutes approximately 13,599 sq. ft of renovation space that is being upgraded to current spatial and finish standards for Domiciliary Units.

4.2. There are several infrastructure spaces such as utility closets and chases that must be maintained as the facility is a multi-story building and relocating any of these vertical infrastructures would have a tremendous negative impact on the project budget. Patient

Rooms will all have dedicated bathrooms and showers.

4.3. The EJT Healthcare Center is four stories – including a basement level. EJT is a “Mission Critical” facility and must maintain operations accordingly.

4.4. Please see Basis of Design (BOD)/Narrative document for additional information.

5. DELIVERIES

5.1. The Performance Period for this project is three hundred (300) calendar days after receiving the

Notice to Proceed.

5.2. Project the Notice to Proceed will be issued within 30 days after award of the solicitation.

5.3. Performance and Payment bonds: Due on or before Post Award Kick-off meeting.

5.4. Proof of Insurance: Due on or before Post Award Kick-off meeting.

5.5. All personnel assigned on the project and working on the construction site must complete a one-hour CAVHS Safety training.

6. ACCEPTANCE

6.1. For the purposes of Warranty and payment for the work performed at a location, government

“Acceptance” will be provided by the VA upon the completion of all of the following:

6.1.1.The Contractor has demonstrated/verified that the implemented ECMs function as intended at commissioning. All punch list items identified during the commissioning have been resolved.

6.1.2.The Contractor has provided any required O&M manuals.

6.1.3.The Contractor has provided Record drawings to include a CD with all as builds CAD files and PDF, and one full set on bond paper.

7. CONFIDENTIALITY AND NONDISCLOSURE

7.1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

7.2. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

8. SECURITY.

8.1. All employees of general contractor and subcontractors shall comply with the VA security management program, be identified by through project and employer badges, and restricted from areas of unauthorized access.

8.2. Each Contractor shall be vetted by VA Security and each worker will have their ID issued by VA.

Issued ID must be worn at all times.

8.3. General Contractor’s employees shall not enter the project site without appropriate badging/identification. They may also be subject to inspection of their personal effects when entering or leaving the project site.

8.4. No photography of VA premises is allowed without written permission of the Contracting

Officer. The Contractor and workforce personnel shall not post or discuss government facility activities on unauthorized public media.

8.5. General Contractor’s employees are subject to rules of CAVHS Medical Center applicable to their conduct. However, the contractor personnel shall not be considered government employees for any purpose under this contract.

8.6. Execute work to interfere as little as possible with normal functioning of CAVHS Medical Center, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required.

9.0 Contractor Access and Activities:

9.1. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA

70E, and 01 35 26 Safety Requirements specification. Contractor must furnish required safety items including but not be limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE). Contractor must be prohibited to work without proper safety items and PPE and will be asked to leave job site in absence of same.

9.2. Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration. Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

9.3. Security: Contractor must comply with the CAVHS security management program including but not limited to, obtain permission of the VA Police, be identified by the contact and employer, and restricted from unauthorized access. This must be coordinated with the VA Police and the

COR.

9.4. Badging: Contractor must not enter the work site without CAVHS issued identity Badge.

Contractor can be subject to inspection of personal effects when entering or leaving the project site and CAVHS property. Contractor site superintendent must escort Contractor employees to

Engineering (Building 7-A) to obtain badge(s). Contractor must maintain a Badge Log with

Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID

Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining

Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

9.5. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave CAVHS property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the

Government a $3,500.00 fee for each lost or unreturned key(s).

9.6. Property Access Work Hours:

9.6.1.Regular Business Hours: Work must be scheduled during normal business hours, 0730 to

1600 hours, Monday through Friday (excluding the following Federal holidays - New Year’s

Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence

Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day).

9.6.2.Designated Hours: Contractor must plan contract work activity that interferes with

Medical Center (MC) operations and must not commence without prior COR written approval.

9.7. Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the

Government a fee equal to the amount of costs incurred by the CAVHS to furnish around-the-clock watch and or repair the system(s).

9.8. Parking: Contractor on-site parking is limited to availability of designated Contractor parking.

Contractor must have prior COR written approval of on-site Contractor parking.

9.9. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

9.10. Unloading and Loading: Contractor must unload and load materials including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock.

Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

9.11. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contactor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site

Contractor storage and staging. Contractor must relocate or remove on-site storage and staging including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

9.12. Contractor must furnish to COR electronic copies of “As Built” drawings, in latest edition of AutoCAD including, but not limited to, electrical, mechanical, and architectural prior to closeout.

9.13. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

9.14. Noise: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7)

Business days prior to activity. Contractor must have COR written approval to proceed.

9.15. Fire Alarm: Contractor must coordinate and schedule with COR by submitting to the

COR for consideration written approval, a minimum of seven (7) Business days prior to activity.

Contractor must have COR written approval to proceed three business days prior to activity.

Contractor must submit written fire watch plan to CO and COR for consideration NLT 45 days after NTP. Contractor must be responsible for fire watch in the areas where coverage is removed or disabled. Contractor must be responsible to coordinate with the COR for the removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at the Contractor’s expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the CAVHS to furnish the fire watch and or to repair the fire alarm system.

9.16. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate and schedule with COR. Contractor must submit to the COR for consideration and written approval a minimum of forty-eight (48) hours prior to activity for any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions.

Hot work includes, but is not limited to processes such as arc welding, oxygen-fuel gas welding, open-flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, and chemical welding. Contractor must obtain Hot work permit(s) from COR prior to activity.

9.17. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A.

Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and approved flame retardant filler) as soon as feasible after the work has been completed.

9.18. Energized Circuit Work: Contractor must perform, maintain, and safeguard the integrity of the CAVHS electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have

COR written approval to proceed three (3) business days prior to activity. CAVHS electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked.

Personnel without proper PPE must be prohibited within the working area around live electrical panels with the cover removed. Contractor must have COR written approval to proceed three

(3) business days prior to activity.

9.19. Utility interruption: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing CAVHS activities and must be rescheduled at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

9.20. Disposal: Contractor must coordinate and schedule with COR. Contractor must have

COR written approval to proceed three (3) business days prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the CAVHS property daily into the Contractor supplied containers. Construction debris created from the project must not be disposed of in CAVHS dumpsters or on CAVHS property.

Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The

Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

9.21. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7)

Business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular business hours.

Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the CAVHS healthcare facilities at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

9.22. Photography: Contractor must coordinate and schedule with COR. Contractor must be escorted by CAVHS personnel to take job site related photos. Contractor must not photograph any patients, personnel, visitors, and others on CAVHS property.

9.23. Other requirements:

9.24. Structural members must not be cut or altered, without CO written authorization.

9.25. Contractor must make every reasonable effort to protect CAVHS property from damage.

9.26. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition at no additional expense to the

Government.

9.27. The Contractor must furnish adequate protection for CAVHS property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional expense to the

Government.

9.28. The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to, conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

9.29. Contractor must locate existing utilities in area(s) of work. Utilities that remain in place, Contractor must furnish adequate means of support and protection. Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional expense to the Government. Government property, including but not limited to, walls, ceilings, floors, furniture, must be protected from damage at no additional expense to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional expense to the Government.

9.30. No unauthorized work to be initiated without the prior written approval of the COR. The

CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) and cost must be included in Contractor’s proposal.

9.31. Project work must be in accordance with the best practices of the building trades and in accordance with the intent of the Contract, including but not limited to, SOW, Drawings, and

Specifications.