Attch D.3 - Draft Evaluation Criteria for Solicitation.pdf

DRAFT EVALUATION CRITERIA

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government intends to issue an award to one (1) single offeror whose offer (or quote) is determined to be lowest-priced technically acceptable (LPTA) in accordance with FAR subpart

13.5. The Government shall review each offer (or quote) to determine if this evaluation factor is “technically acceptable” (or “go”) or “technically unacceptable” (or “no-go”). If any aspect of an offer (or quote) is determined to be a “no-go” (technically unacceptable) for this evaluation factor, then the Government reserves the right to exclude any such offeror from consideration for issuance of an award for this requirement. The following factors shall be used to evaluate offers:

• Factor 1 | Price: All data fields in COST/PRICE SCHEDULE must be fully completed by the offeror(s) in order for the Government to determine an offer (or quote) to be technically acceptable.

Furthermore, all data fields completed by the offeror(s) must provide an accurate summation by the base period and option(s) to total amount(s) derived from the data elements which correctly add up in order to be technically acceptable. The Government intends to issue an award without entering into discussions. The Government however reserves the right to enter into discussions, if necessary, to validate the price reasonableness of any offers in order to determine which offer (or quote) is the lowest-priced technically acceptable offer (or quote).

• Factor 2 | Management and Staffing Plan: Each offeror must submit a consolidated management, staffing, equipment and contingency plan which shall not exceed fifteen (15) pages in length (excluding attachments) in 10-point Arial font that shall address the following:

o Management: Briefly explain the management plan for the proposed effort to include how your company will provide services for this requirement.

o Staffing: Briefly explain the staffing plan for the proposed effort to include anticipated number of personnel and their expected qualifications. Briefly explain all relevant qualifications that staff members will be required to have to perform the proposed effort. Submit the resume(s) of the anticipated project lead and other key personnel that shall demonstrate that these individual(s) have an appropriate level relevant experience to perform the proposed effort. The project lead, or other appropriate title designated for this leadership position, shall be the one (1) individual responsible for oversight and performance necessary to perform the proposed effort in its entirety.

• Factor 3 | Quality Control Plan: All offerors must submit a Quality Control Plan (QCP) which shall not exceed fifteen (15) pages in length in 10-point Arial font as an attachment. The QCP submitted by each offeror shall incorporate the oversight methodology that shall be utilized to comply with standard industry practices and the requirements identified in the PWS to include the performance requirements summary (PRS) and all other relevant elements of this solicitation as appropriate. The offerors QCP shall be utilized to oversee performance of this service if awarded a contract based on the terms and conditions specified in this solicitation.

• Factor 4 | Past Performance: The government intends to pull CPARS and all other relevant past performance information from the Past Performance Information Retrieval System (PPIRS) for each offeror that submits an offer (or quote). Please note that any CPARS assessment rating of less than satisfactory may be utilized by the government to determine an offer to be technically unacceptable for this evaluation factor. The government may also consider other relevant CPARS and past performance information to determine whether an offer is technically acceptable or unacceptable for this evaluation factor. In accordance with the Federal Acquisition Regulation, any offeror with no previous contract experience shall be determined to be neutral for Government evaluation of past performance. Each offeror shall submit a minimum of two (2) relevant past performance references to include fully completed signed past performance questionnaire for each reference submitted for past or on-going contract performance current within the last two (2) years which shall include the following information:

o Company Names, Points of Contact (POCs), Phone Numbers, and email addresses. All contact information must be current and valid to be considered technically acceptable.

o The past performance questionnaire is provided herein by the government as an attachment to this solicitation. All offerors shall submit a fully completed and signed past performance questionnaire for each reference submitted as specified above. Please note that all past performance questionnaires submitted as specified in this solicitation must be fully completed and signed by each reference to be considered technically acceptable [See 52.212-2 (Addendum A) – Past Performance Questionnaire].

Factor 5 | Signed Statement of Labor Hour Compliance: All offerors shall submit the attached statement of labor hour compliance provided herein under 52.212-2 (Addendum B) which shall be manually signed by an individual legally authorized to bind the company contractually for each offer to be considered for award to certify that all employees performing services under this contract (if awarded) shall be paid at an hourly rate that is equal to or greater than current Department of Labor Wage Determination (WD) as specified in the Performance Requirements Summary (PRS) section of the Performance Work Statement (PWS) for all labor categories as appropriate for the county in which the VA medical center being support for this requirement resides.

Factor 6 | Signed Statement of FAR 52.219-14 (Limitations on Subcontracting) Compliance:

All offerors shall submit the attached statement of compliance with the FAR 52.219-14 (Limitations on Subcontracting) letter provided herein under 52.212-2 (Addendum C) that “at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern” as specified in the Performance Requirements Summary (PRS) section of the Performance Work Statement (PWS) which shall be manually signed an individual legally authorized to bind the company contractually for each offeror to be considered for award.

GENERAL INSTRUCTIONS: All offers shall be sent by email to robert.bolcavage@va.gov which shall not exceed 10MB for each email. All offerors shall include a signed copy of this solicitation and all solicitation amendments (if any) with their offer which must fully address all requirements specified in this solicitation to be considered technically acceptable for evaluation. Please note that any document identified as an “attachment” herein shall be considered supporting documentation and, therefore, shall neither be restricted in pages nor counted against any page limitation specified herein. NOTE: The cut-off date for all offeror questions is ******************.

Technical and past performance, when combined, have no relative importance compared to the price given that the Government intends to issue an award to one (1) single offeror whose offer (or quote) is determined to be lowest-priced technically acceptable (LPTA) as specified herein.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.3 52.212-2 (Addendum A) – Past Performance Questionnaire

REFERENCE CONTACT INFORMATION REQUIRED AS FOLLOWS:

Name:_______________________ Phone:______________EMAIL:______________________

E.4 52.212-2 (Addendum B) – Statement of Department of Labor Wage Determination Compliance

MEMORANDUM FOR RECORD

____________(Date)

REFERENCE: _______________________(Solicitation Number)

TO: Bradley Burhite (Contracting Officer), NCO-10

FROM: ___________________________________(Company Name)

___________________________________(Company Street Address) ___________________________________(City, State and Zip Code) ___________________________________(DUNS Number and CAGE Code)

SUBJECT: Statement of Department of Labor Wage Determination Compliance

I do hereby certify that the offer submitted by our company in response to the subject solicitation is fully compliant with the requirement that all employees performing services under the resultant contract (if awarded) shall be paid at an hourly rate that is equal to or greater than current Department of Labor Wage Determination (WD) as specified in the Performance Requirements Summary (PRS) section of the Performance Work Statement (PWS) for all labor categories as appropriate for the county in which the VA medical center being support for this requirement resides.

Individual with Authority to Contractually Bind Company:

Full Legal Name (PRINT): ________________________________

Signature: _______________________________ Date: ______________

E.5 52.212-2 (Addendum C) – Statement of FAR 52.219-14 Limitations on Subcontracting Compliance

____________(Date)

REFERENCE: _______________________(Solicitation Number)

TO: Bradley Burhite (Contracting Officer), NCO-10

FROM: ___________________________________(Company Name)

___________________________________(Company Street Address) ___________________________________(City, State and Zip Code) ___________________________________(DUNS Number and CAGE Code)

SUBJECT: Statement of FAR 52.219-14 (Limitations on Subcontracting) Compliance

I do hereby certify that the offer submitted by our company in response to the subject solicitation is fully compliant with the requirements of FAR 52.219-14 (Limitations on Subcontracting) that “at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern” as specified in the Performance Requirements Summary (PRS) section of the Performance Work Statement (PWS) if a contract was awarded to our company.

Individual with Authority to Contractually Bind Company:

Full Legal Name (PRINT): ________________________________

Signature: _______________________________ Date: ______________