Attch 8 PWS AG-7 DPM Third Party Payment System.pdf

This document is Attachment A-G7 to the Defense Transportation Regulation (DTR) Part IV, describing the Direct Procurement Method (DPM) Electronic Bill Payment (EBP) process using the Third Party Payment System (TPPS) for reimbursing DPM contractors for services rendered in the Defense Personal Property Program.

The DPM EBP process applies to all Services' and Coast Guard's Personal Property Shipping Offices (PPSOs) and participating commercial contractors who have active contracts listing the TPPS contractor as the payer and a trading partner agreement on file with the DoD TPPS provider. The process uses the Web-Enabled Transportation Operational Personal Property Standard System (cTOPS) and requires contractors to enter invoicing data through the TPPS user interface. The Contractor Self Invoicing methodology mandates that invoices are complete when the contractor provides Personal Property Shipping Office (PPSO) with weight tickets and supporting documentation. The TPPS creates a corresponding government order automatically upon invoice entry, and items enter an approval-required status pending Notice of Completion (NOC) and PPSO approval. The monthly summary statement cycle runs on the 9th calendar day of each month or the first business day thereafter. The PPSO has three Government Business Days to approve, dispute, or deny invoices, with payment occurring within 24-48 hours after PPSO approval. The Prompt Payment Interest (PPI) clock begins when the contractor successfully submits the NOC. Evidence of Services Rendered must include weight tickets, inventories, weighted bills of lading, approved accessorial service requests for Schedule I; DD Form 1840 or Notification of Loss or Damage At Delivery for Schedule II; and weight tickets and inventories for Schedule III. Contracts must include DFAR Clause 48 CFR 252.232-7003, paragraph (c)(2), and SF 1449 Block 18a containing payment instructions referencing DTR Attachment A-G7.