Attch-5_Site-Visit-Slides_FA9301-23-Q-0014-CES_20230724.pdf

Air Force Test Center

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Solicitation Attachment-5 (19 Slides Total) Airfield Lighting Maintenance Services

Pre-Award Site Visit (17 August)

Jillian R. Marroquin Contracting Officer

Alejandra ‘Aly’ Negrete Contract Administrator

War-Winning Capabilities … On Time, On Cost

UNCLASSIFIED

Briefer: Jill Marroquin (AFTC/PZIOB)

Attachment-5 Site Visit Slides for FA9301-23-Q-0014

Classification

“The classification of the brief is Unclassified”

UNCLASSIFIED

• Partner with Industry

• Fair, Open, Communications

• Complete Understanding of Simplified Acquisition

Process

• Enhance Competition

• Facilitate Quality Quotations

Purpose

UNCLASSIFIED

• 0700 – 0830 Issue Passes from VCC

• 0830 – 0840 Load Vehicles

• 0840 – 0850 Travel to BLDG 3760

• 0850 – 0900 Break

• 0900 – 0945 Requirements Overview

• 0945 – 1000 Q&A Session

• 1000 – 1130 Tour Begins BLDG 1727

Agenda

UNCLASSIFIED

• Contracting Officer

– Jillian Marroquin, AFTC/PZIOB

• Contract Administrator

– Alejandra ‘Aly’ Negrete, AFTC/PZIOB

• Edwards Government Program Manager

– Vernell ‘Patrice’ Detty, 412 CES/CEOES

• Chief, Service Contracts

– Stephanie Cardona, 512 CES/CEOES

Briefers

UNCLASSIFIED

It is the potential vendors responsibility to follow these directions to be permitted to attend the Pre-Award Site Visit

1. A Site Visit for the Airfield Lighting Management Services solicitation is deemed necessary and is scheduled for 17 August 2023 at 9am PDT. Attendance of the site visit is STRONGLY encouraged but is not required for vendors to be permitted to submit a quotation for this effort.

• Interested vendors must RSVP no later than 10 August 2023 at 4pm PDT. Interested vendors will receive additional instructions when you submit the information requested herein. Each vendor is to submit ONLY ONE list containing all attendees that will attend the Site Visit for your company.

2. IMPORTANT NOTE: ALL INTERESTED VENDORS WILL BE LIMITED TO NO MORE THAN FOUR (4) ATTENDEES (TO INCLUDE

SUBCONTRACTORS INVITED BY THE PRIME CONTRACTOR, IF APPLICABLE).

• All interested vendors who wish to attend the Site Visit are directed to email the information required below no later than 10 August 2023 at 4pm PDT. Interested vendors who wish to attend that submit late or incomplete information will not be vetted for base access which is required in order to attend the Site Visit. For individuals with current base access, you are only required to provide the name of the attendee(s) with a note stating that they already have base access. These individuals are NOT required to provide the following information. However, the following information shall be provided for ALL attendees WHO DO NOT already have base access:

Company Name First and Last Name (as it appears on Driver’s License) Last 4 of Social Security Number (SSN – please do not submit copy of social or full SSN number) Driver’s License State and Number U.S. Citizen (Yes or No) Date of Birth (MM/DD/YYYY) Place of Birth (City and State)

• The above information shall be submitted by email to BOTH the Contract Specialist (Alejandra Negrete at alejandra.negrete@us.af.mil) and the Contracting Officer (Jillian Marroquin at jillian.marroquin@us.af.mil). All attendees will need to have in their possession a valid driver’s license or valid personal identification with photo, valid vehicle insurance for any vehicle that will be driven on the installation and be able to pass a background check if required. If a problem is encountered during an individual’s vetting process, that specific visitor will be contacted.

3. Questions: Please prepare and submit questions in advance of Site Visit attendance, as this will aid the Government in developing responses. The Government will summarize the questions and answers (Q&A) provided before the Site Visit and provide them to all in attendance. Information on questions submitted during and after the Site Visit are addressed in later slides. All questions submitted will be provided to potential vendors prior to the close of the solicitation window, so long as they are submitted in accordance with the directions provided within this Solicitation Attachment-5 slide deck.

Instructions for Attendees

UNCLASSIFIED

• This Site Visit is not a substitute for the items posted within the Solicitation. Should there be any conflicting information conveyed, either factually or by assumption, the information contained in the Solicitation is binding.

– This slide deck, and any amendments to it, will be posted with the solicitation in SAM.gov

• Taking videos or photos at any time while within the base is STRICTLY FORBIDDEN. Violations will result in being escorted from the Site Visit by base Security Forces (police)

Ground Rules

UNCLASSIFIED

• Formal Question Submission

• Will respond to questions during conference

• Question forms provided, one question per sheet

• Consolidated list of questions submitted via email and during site visit will be posted in SAM.Gov with the respective answers

• Submit question forms to contracting personnel

Q&A window closes 21 August 2023, 4pm PDT

Ground Rules Cont.

UNCLASSIFIED

Requirement Overview

UNCLASSIFIED

• Period of Performance: Base Year is 1 October 2023 – 30 September 2024.

– Four (4) 1-year options:

• 1 October 2024 – 30 September 2025 (OY1)

• 1 October 2025 – 30 September 2026 (OY2)

• 1 October 2026 – 30 September 2027 (OY3)

• 1 October 2027 – 30 September 2028 (OY4)

• Single Award, Firm-Fixed Price Contract

• 100% Small Business Set-Aside

• Evaluation Method: Lowest Price Technically

Acceptable (LPTA)

Requirement Overview

UNCLASSIFIED

• Description of Work: The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and nonpersonal services necessary to perform Airfield Lighting and Control Monitoring Maintenance and Repair Service.

The contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract.

Requirement Overview

UNCLASSIFIED

• Proposals will include two volumes

– Price

– Technical

• See 52.212-1 – Instructions to Offerors for specific quotation preparation instructions

• See 52.212-2 – Evaluation--Commercial Items for specific evaluation criteria

– It is the vendors responsibility to read and understand the evaluation process that the Government will take which is provided in the solicitation.

Quotation Preparation

UNCLASSIFIED

• Unit prices are entered on the 1449 Solicitation Schedule for each CLIN 0003, Circuit Regulator Testing, which is a predetermined Not To Exceed (NTE) value of $15,000, for the base year only.

• Total price equals unit prices times quantity

Price

CLIN Description UoM QTY

X001 ALCMS Semi-Annual Testing, Inspection and Maintenance

Semiannual 2

X002 Emergency Service Call Each 1

0003 Circuit Regulator Testing (NTE $15,000) Job 1

UNCLASSIFIED

• The Technical Proposal is the offeror’s (1) Mission Essential Services Plan and (2) Minimum Qualifications submission

– All services under the contract have been deemed mission essential

– In the event of a crisis, services will not be interrupted

– Plan must meet minimum requirements detailed in

52.212-2, 252.237-7024, and 252.237-7023

• Technical Proposal rated on an acceptable/unacceptable basis Vendor must meet BOTH technical requirements

Technical

UNCLASSIFIED

• Simplified Acquisition Procedures are being utilized and basis for award will be in accordance with FAR 13.106-3

• A LPTA approach utilizing a technical Acceptable/unacceptable will be used for evaluation of quotations

• Offerors will be ranked in order of lowest price

– If initial lowest price is found to be technically acceptable, the evaluation stops, and award will be made to that vendor.

– Only one award will be made under this solicitation.

Basis of Award

UNCLASSIFIED

• Last day to submit questions 21 Aug 23 by 1600

• Responses to questions posted 25 Aug 23 by 1600

• Quotations Due 01 Sep 23 by 1600

• Evaluations Complete 15 Sep 23

• Contract Award 28 Sep 23

Estimated Milestones

UNCLASSIFIED

Mrs. Jillian Marroquin, Contracting Officer Email: jillian.marroquin@us.af.mil

Ms. Alejandra ‘Aly’ Negrete, Contract Specialist Email: alejandra.negrete@us.af.mil

Written questions submitted within the “Q&A Window” (See slide #6 and #16) will be accepted via email only and shall be addressed to both POCs identified above. Vendors are to ensure the Subject line contains the Solicitation number. It is the Vendors responsibility to ensure the above mentioned POCs receive your submitted questions. The Government will acknowledge receipt of any emails received within the Q&A Window but will NOT review any submitted outside that window.

Contracting Points of Contact

UNCLASSIFIED

Q&As

UNCLASSIFIED

UNCLASSIFIED