Attch-1_PWS-Solicitation_FA9301-23-Q-0014_CES_20230608.pdf

Airfield Lighting and Control System Performance Work Statement FA9301-23-Q-0014 Page - 1 - of 24

PERFORMANCE WORK STATEMENT

FOR

AIRFIELD LIGHTING and CONTROL MONITORING MAINTENANCE and REPAIR SERVICES (ALCMS)

AT

EDWARDS AIR FORCE BASE

CALIFORNIA

8 June 2023

Airfield Lighting and Control System Performance Work Statement FA9301-23-Q-0014 Page - 2 - of 24

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a non-personal services contract to provide Airfield Lighting and Control Monitoring Maintenance and Repair Service. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1.1 Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Airfield Lighting and Control Monitoring Maintenance and Repair Service as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communication with the Contracting Officer (CO) and the Government Program Manager (GPM), and to immediately notify both the CO and the GPM of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.3 Period of Performance. This is a 5-year contract with 1 basic year and 4 option years.

1.4 Place of Performance. The contractor shall perform the services in the PWS at Edwards Air Force Base, California.

1.5. Airfield Lighting Control and Monitoring System (ALCMS) Maintenance. Maintain the existing Crouse-Hinds ALCMS located in the airfield vaults in Buildings 1720, 4452 and the Control Tower residing in Building 1727.

1.6. Preventive Maintenance (PM). The contractor shall perform all required inspections and maintenance of the airfield lighting control and monitoring system. All Contractors shall be in accordance with manufacturers’ specifications/instruction and commercial/industrial standards. If manufacturers’ recommended parts are not available, replacement parts shall be equal to or better than the manufacturer’s recommended part. The contractor shall correct all deficiencies within three (3) business working days unless approved by the CO.

1.7. Hardware and Software. System down-time should be kept to a minimum and shall be coordinated with the GPM 72 hours in advance. Provide hard-covered copy of the Operation & Maintenance (O&M) manual suitable for daily O&M of the system. The manuals must include operational overview, system theory of operation and HMI equipment. The contractor shall be responsible to ensure compliance with manufacturer’s system specification and requirements.

Airfield Lighting and Control System Performance Work Statement FA9301-23-Q-0014 Page - 3 - of 24

Contractor shall provide any newly released upgrades for the operating software that will enhance the overall performance of the system.

The major components of the existing ALCMS include the following:

Hardware components:

a) Hardware:

b) Industrial Rackmount Computer (1500808-A-1-1 and 1500808-A-2-1)

c) (2) for the Tower

d) (2) for the main Vault

(1) for the North Vault

e) Industrial Desktop Computer (1500808-B-0-1)

(1) for the main Vault maintenance office

f) Air Traffic Control (ATC) tower Human Machine Interface (HMI) hardware

g) ATC tower computers and processors

h) Transmission lines (fiber optic and line-of-sight radio system) between the tower and the electrical vaults

i) Electrical vault #1 HMI hardware

j) Electrical vault computers and processors

k) Electrical vault control and monitoring equipment interface devices

l) Electrical vault #2 HMI hardware

Software components:

WIN 10 Upgrade software package (ALCMS SOFTWARE 12634165) Windows 10 with all licenses.

The contractor is responsible for providing upgrades to the operating system software during the contract period, ensuring the upgrades improve performance and security and provide a hard copy of the media. The contractor must also ensure that the upgrades comply with the manufacturer's specifications.

The commissioning of the ALCMS software is free of charge if performed during a scheduled maintenance contract visit.

1.8. Emergency Service Calls. The contractor shall respond to emergency repair calls within 24 hours after notification with a competently trained computer/electrical technician. Examples of emergency service calls are loss of computer video, audio, or analog, in operative HMI touch screen monitor, poor computer resolution, system is not interfacing with vault communication network, system is not transmitting equipment performance and circuit data to the vault network, loss interfaces inputs and outputs data with control tower system or vice versa, low input and output signal, loss of link electrical vault computer and any controlled or monitored equipment. Emergency service calls will either be remedied, or a work around devised within the 24 hours of arrival at least 90% of the time.

1.9. Site Clean Up. The contractor shall ensure the area is clean, orderly, and free of debris upon completion of each service.

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1.10. Technical Support. Contractor shall provide unlimited phone and e-mail technical support 24 hours a day, 7 days a week. The contractor shall provide the /GPM a 24-hour contact number prior to contract start. The contractor’s technician will work directly with the airfield management office, or the flight line maintenance personnel.

1.11. Records. Maintain accurate records and logs in building 1720. Records shall include a Preventives Maintenance Inspection (PMI) checklist (Appendix 3) and a Summary Report (Appendix 4) log of repairs, maintenance, upgrades, the technician(s) who performed the work and any other recommended work. A copy should also be given to the GPM.

1.12. Training. Contractor shall provide 30 calendar days’ notice to the GPM prior to the scheduled PMI or system training. Contractor shall notify the GPM once they have arrived at Edwards AFB.

Contractor will provide system training on an as needed basis, including training on software and hardware upgrades to CE electrical technicians on system updates and upgrade at no cost to the Government during schedule inspections.

1.13 Minimum Qualifications. The Contract Manager (CM) and alternate must have 24 semester hours in mathematical, engineering, and/or quantitative analysis courses; 15 or more years cost analysis experience; and familiarity with Defense Department Data Sources OR a Systems Administrator must have a high degree of expertise with the following systems/protocols: Microsoft Server 2000 and XP operation and administration, and Network Administration. Contractor must be Federal Aviation Administration (FAA) certified to ensure safety assurance and confident that a proposed product or operation will meet the safety expectations to protect the government. Certification affirms that requirements have been met.

1.2 Preventive Maintenance and Repair Programs.

1.2.1 Preventive Maintenance and Repair Programs. The purpose of the program is to prevent and correct deficiencies with ALCMS, minimize system breakdowns and service interruptions, extend component service life, and maximize operating efficiency.

1.2.2. Preventive Maintenance Plan (PMP). The contractor shall submit a PMP to the GPM and CO for approval within 10 days of contract award. The plan shall include ALCMS components to be inspected and maintained, inspection and maintenance techniques, schedule of on-site inspection and maintenance and reporting methodology.

1.2.3. Maintenance and Repair Parts. Maintenance and repair parts are classified as either Major or Minor. Keyboards, hard drives, RAM, DVD/CD-RW, operating software, database software, and other items are considered Minor parts if they cost $500 or less per piece or item. Minor repair parts cost shall be absorbed by the contractor under CLIN 0001 and CLIN 0002. Major parts would include touchscreen monitors, entire CPU tower, UPS, or other items that cost over $500 per piece or item.

The PMP plan shall also include a PMI checklist that incorporates the areas mentioned above. A sample checklist and report can be found at Appendix 3. The contractor shall update schedules as necessary to reflect any changes in equipment inventory.

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1.2.4 Quality Control Plan. Submit a quality control plan (QCP) to the Program Manger and CO for approval within 10 calendar days of award and when there are changes to the plan. The QCP shall ensure all ALCMS maintenance and repair services are performed in accordance with applicable commercial standards, regulations, laws and codes and contractor’s PMI. The QCP must describe the overall quality approach and quality control inspection system tasks to identify and prevent defective services from occurring or recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Services Summary and an internal inspection/surveillance system. The contractor shall maintain all quality control records for the duration of the contract and will make them available to the government Program Manager or CO within 24 hours upon request. Provide quality control inspector(s) contact information to the CO and Program Manager for notification of customer complaints, government concerns, or emergency situations. This listing should contain current names and phone numbers and be updated when changes occur. The plan shall be maintained and updated as necessary throughout the life of this contract.

1.2.5. Quality Assurance. The government will evaluate the contractor’s performance in accordance with the Performance Plan. In addition, the government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received.

The government may increase or decrease the number of quality control inspections as performance dictates. The GPM will receive and investigate customer complaints and make the final determination of the validity of the complaint.

1.2.6. Contract Manager. Contractor must be Federal Aviation Administration (FAA) certified to ensure safety assurance and confident that a proposed product or operation will meet the safety expectations to protect the government. Certification affirms that requirements have been met.

Contractor must be Federal Aviation Administration (FAA) certified to ensure safety assurance and confident that a proposed product or operation will meet the safety expectations to protect the government. Certification affirms that requirements have been met. The contract manager or alternate(s) shall read, write, speak, and understand English.

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SECTION II

2.0 SERVICE SUMMARY (SS)

2.1. Service Summary (SS). The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

SS#

Performance

Objective

PWS

Paragraph Performance

Threshold Rating Criteria

Constant Current Regulator Testing.

Contractor shall perform a one-time test of the 10 associated CCR’s during the initial service.

Perform testing IAW

FAA AC 150/5340-

26C(ce). Testing shall include output load values, short circuit test, and an over current test, and provide an escort 100% after the service is completed.

100% Satisfactory

Preventive Maintenance – Contractor shall check all items identified in the PWS.

1.6

Contractor shall check all items listed 100% of the time upon each PM visit.

100% Satisfactory

Emergency Service Calls - Contractor must respond within 24 hours of notice and all work completed as specified.

1.8

Contractor responds within 24 hours of notification and all work completed as specified 100% of the time.

Site Clean Up - The contractor shall ensure the area is clean, orderly, and free of debris upon completion of each service.

1.9

Will be free of debris 100% of the time after completion of services.

Records - The contractor shall maintain accurate records and logs.

1.11

Records are maintained 100% of the time after each service.

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SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Services (Base Support). There is no Government Furnished Property or Facilities provided on this contract.

3.2. Government Furnished Utilities. The Government will furnish electricity, water, and sewage service at no additional cost as necessary for accomplishment of work in accordance with this contract.

All base level utility conservation practices or requirements will be adhered to in accordance with, the Installation Energy and Water Management.

3.3. Security and Medical Services. Security Forces telephone extension is 911 (base phone only) for emergencies, or (661)-277-3340 from cellular phones or off base phones. Security Forces for non-emergency calls is (661)-277-3340. In the event of a medical emergency, base ambulance service for transporting an injured or critically ill employee to a local hospital is available on a cost reimbursement basis only.

3.4. Emergency Medical Services. Edwards AFB will provide emergency medical services for contractor personnel in performance of services under this contract base IAW AFI 41-115 Chapter 1.

The contractor shall reimburse the government for treatment provided at the current reimbursement rate for non-authorized user IAW AFH 41-114, paragraph 42. The contractor shall provide to the 412th Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps will be promptly reported to the base safety office through the COR.

3.5. Security Police. The Government will provide general on-base Security Police service. The Security Police telephone extension is 911 for emergencies when calling from a base telephone and

(661) 277-4540 or (661) 277-3341 when calling from a cell phone.

3.6. Fire Department. The Edwards AFB Fire Department telephone extension is 911 for emergencies when calling from a base telephone and (661) 277-4540 or (661) 277-3341 when calling from a cell phone.

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SECTION IV

4.0 GENERAL INFORMATION

4.1. Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Normal duty hours for EAFB are 7:00 am to 5:00 pm Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. On occasion, an employee will be required to work on weekends and Federal holidays. The government will notify the contractor within 24 hours of such occurrence.

4.2 Recognized Holidays. Contractor is not required to perform services on federal holidays. (link to the most up to date list of federally recognized holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview).

4.3. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.4 Environmental Protection/Hazardous Materials Management.

4.4.1 Hazardous Material Identification and Safety Data Sheet. The Contractor shall comply with Hazardous Material Identification and Safety Data Sheet requirements. The Contractor shall ensure all hazardous materials are authorized and managed in compliance with applicable sections of Air Force Instruction 32-7086, Hazardous Materials Management and Edwards AFB Hazardous Materials (HM) guidance to ensure compliance with Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. 11001–11050), and the Pollution Prevention Act of 1990 (42 U.S.C. 13101–13109). The Contractor shall list all hazardous material to be delivered under this contract on the Contractors Hazardous Materials Usage Tracking Form (HMUTF) form, (Appendix G).

4.4.1.2 The Contractor shall complete and provide the HMUTF form to the GPM prior to the contract start listing all HM (i.e., any chemicals/materials procured for this project and prior to the hazardous material entering the installation for approval by 412 CES/CEVC. In addition, A Safety Data Sheet (SDS) for each Hazardous Chemical requested that is listed in OSHA Hazard Communication Standard 29 CFR 1910.1200 shall accompany the HMUTF form. After initial notification of approval, the Contractor must continue to provide updates quarterly to the COR by the 5th business day of the month following each quarter until the throughout the term of contract. The Contractor should contact 412 CEG/CEVC at (661) 277-1401 or via e-mail at 412CEG.CEVC.HMWorkflow@us.af.mil for guidance regarding tracking of HM usage and regulatory requirement information. Contact AFRL at 275-5135 for specific AFRL guidance prior to project initiation. The COR will forward all related HM documents to the 412 CEG/CEVC HM Program Manager

4.4.1.3 Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone

Airfield Lighting and Control System Performance Work Statement FA9301-23-Q-0014 Page - 9 - of 24 depleting substances shall not be allowed or approved for use.

4.5 Air Force Hazardous Communication and Hazardous Waste Training. The contractor shall ensure that all contractor employees complete the local Air Force Hazardous Communication and hazardous waste training. The contractor shall appoint a primary and alternate HAZMAT and Hazardous Waste monitor. Monitors are responsible for coordinating training of all contractor personnel regarding hazardous material containers maintained on base and complete SDSs immediately upon receipt of new chemicals, products, or materials through 412 CEG/CEVC.

4.6 Pollution Prevention and Right-to-Know Information. The Contractor shall comply with control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy, and radioactive materials, as well as other pollutants.

Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

4.7. Environmental Management Systems. The Contractor shall comply with Environmental Management Systems requirements. The Contractor’s work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

4.7.1. Aerosols. The Contractor shall comply with Aerosols requirements. Unless otherwise specified in the contract, the Contractor shall reduce its use, release, or emissions of high global warming potential hydrofluorocarbons, when feasible, from aerosol propellants or solvents under this contract. When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical, and economic factors as specified in this clause.

4.7.2. Health and Safety on Government Installations. The Contractor shall comply with Health and Safety on Government Installations requirements. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.7.3. Environmental Permits. The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. All environmental permits required for any of the Contractor’s operations or activities would be subject to prior concurrence of Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

4.7.4. Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether Government is responsible

Airfield Lighting and Control System Performance Work Statement FA9301-23-Q-0014 Page - 10 - of 24 for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.7.5. Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

4.7.6. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Edwards Emergency Response Center at 661-277-4540, and the designated COR.

4.7.7. Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. If it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.7.8. Failure to Insist on Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

4.7.9 Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services.

Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the Government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated Priority Chemicals.

Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose) but are not already required by one of the mandatory GPP elements.

4.7.9.1. Green Procurement is mandated except when the Contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the Contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

4.7.9.2. The Contractor shall make maximum use of products containing recovered materials that are EPA-designated items, Affirmative Procurement of EPA-Designated Items in Service and Construction

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Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

4.7.10.3 Permits. The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government. All environmental permits required for any of the contractor’s operations or activities would be subject to prior concurrence of government. The contractor acknowledges that the government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the contract. In the event the government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this contract, without liability or penalty.

4.8 Security Requirement

4.8.1 All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.8.2. Base Access. For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the GPM with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name. Form 496 will then be email to the contractor to complete and return to GPM via Department of Defense Secure Access Files Exchange (DoD SAFE) thru https://safe.apps.mil/.

4.8.3. It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.8.4. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496.

4.8.5. The AFMC Form 496 will be reviewed/approved by the 412 CEG Security Manager Office then the Contractor will be notifying the employee to contact the Edwards AFB Pass & Registration Office in Building 3000 for signature, for the security portion, and issuance of the base pass.

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4.8.6. The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

4.8.7. Only employees who will be working on the contract consistently/frequently should be submitted for a long-term Base pass.

4.8.8. The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order basis as required.

4.8.9. The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

4.8.10. The Contractor and its employees shall comply with all base traffic regulations.

4.8.11. No States are subject to Real ID Act enforcement currently. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

4.8.12. Contractor personnel who require routine physical access to the installation shall comply with Level I - Antiterrorism Awareness training requirements. Routine physical access applies to contractor personnel whose contract, performance work statement/statement of work has a 45 day or more period of performance. Level I AT training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Level I AT training can be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-Common Access Card (CAC) holders.

CAC holders may complete Level I AT training (Force Protection course) via the Advanced Distributed Learning Service at https://golearn.adls.af.mil/login.aspx. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

4.8.13. The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.7.14. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

4.8.15. The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

4.8.16. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

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4.9. Safety and Health Plan

4.9.1. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state, and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor.

Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

4.9.2. The contractor shall submit a Safety and Health Plan within 10 days of contract award that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to the CO for review and acceptance by the safety office prior to contract award.

4.10. Safety Equipment

4.10.1. The contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves.

4.10.2. Safety Threats. The government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population. Contractor shall perform background checks, at contractor's expense, to ensure that said employee has not been convicted of any sexual crime or any crime against children.

4.10.3. Substance Abuse Testing. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor employees shall be subject to substance abuse testing because of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO or COR may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification) medical substance abuse testing facility. Results of the test(s) shall be provided to the government solely for the purpose of completing an investigation. The contractor shall immediately remove any employee who is found to be under the influence of alcohol or drugs.

4.10.4. Appearance. Contractor personnel shall present a clean and neat appearance. Contractor’s uniform must be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing badges that contain the company name and employee name.

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4.10.5. Uniforms. The contractor shall furnish uniforms for its employees in performance of this contract. Uniforms shall be consistent throughout the staff. Uniforms will be clean, presentable, and in good repair.

4.10.6. Data Rights. The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

4.11 Deliverables

DELIVERABLES

Deliverable Frequency Medium/Format Submit To

PWS 1.2.2

Preventative Maintenance Plan and Preventative Maintenance Inspection Checklist

One time, within 10 days of award

Electronically (Microsoft Word or Adobe PDF)

CO and GPM

PWS 1.2.4 Quality Control Plan

One time, within 10 days of award

Electronically (Microsoft Word or Adobe PDF)

CO and GPM

PWS 1.2.6 Contract Manager

As needed, when CM is replaced

Electronically (Microsoft Word or Adobe PDF) – email with documentation to state minimum qualifications.

GPM

PWS 1.11 Reports Records are maintained 100% of the time after each service.

Provide a copy before leaving base.

GPM

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SECTION VI

APPENDIX 1 - DEFINITIONS

DEFINITIONS

Contract Administrator (CA). The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Performance Objective. The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Contracting Officer Representative/Government Program Manager (COR/GPM).

Individual who monitors a Contractor daily and who is involved in every aspect of a contract to ensure the Contractor follows that contract.

Services Summary (SS). A summary of the performance objective and performance threshold required by the Government in concessionaire performance. Also known as a Performance Requirements Summary or Services Delivery Summary or Performance Requirements Document.

Federal Aviation Administration (FAA). Certification affirms that FAA requirements have been met. 14 CFR Part 21 defines three separate certifications: type, production, and airworthiness. Type certification is the approval of the design of the aircraft and all component parts (including propellers, engines, control stations, etc.).

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ACRONYMS

AFI Air Force Instruction ADPE Automated Data Processing Equipment AFOSH Air Force Occupational Safety and Health AGE Aerospace Ground Equipment CM Contract Manager CO Contracting Officer COR Contracting Officer Representative GPM Government Program Manager GFP Government-Furnished Property IAW In Accordance With

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APPENDIX 2 – WORKLOAD ESTIMATE

WORKLOAD ESTIMATE FOR AIRFIELD LIGHTING CONTROL SYSTEM MAINTENANCE

(Based on data collected from previous 6 years of service)

At a minimum, a preventative maintenance inspection (PMI) should include all items listed below for each Vault ALCS and Tower ALCS:

Brightness calibration check and adjustment for each Computer Controlled Regulator

Run diagnostic tests on Echelon cards

Visually inspect digastric interface

Visually inspect computer network

Visually inspect potential transformer current

Optimize all hard drive functions

Defrag hard drives

Vacuum all CPU components

Vacuum keyboards

Clean all CPU components

Clean all monitors

Test communication systems

Run diagnostic tests on network cards

Run diagnostic tests for each alarm setting

Reseal all compartments

Clean equipment racks

Clean digastric interface

Check internal batteries

Check UPS battery

All cables and contact connections checked to ensure all are tightened and cleaned

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Check, replace and maintain all UPS units

Check and adjust touch screen calibrations

Check operating systems, complete software upgrades and updates to enhance operational efficiency

Each vault/tower units should receive at least 3.25 hours of service twice yearly.

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APPENDIX 3 – INSPECTION REPORT

Airfield Lighting Control and Monitoring System Preventative Maintenance Inspection Report

Date of Report: __________________________

Name of Individual Completing the Report/Service: ______________________________

Towing N/A North Base N/A South Base N/A N/A

Network Equipmnt

Calibrate Touch Screen Monitors

Update Software

Initial for C/A or Check for N/A

Site LocationsProcedure

Industrial Computer

Network Equipment

Patch Panels

Peripherals

UPS

Disk Drives

07. Deliver Report to Program Manager

06. Cmplete Summary Report

Computer Screens

Keyboard

All CPU Compunts

Equipment Rack

Digitrac Interface

05. Optimize Performance

Computer Cards

UPS Batteries

Other Components

Defrag & Optimize

04. Replace Defective or Failling Parts

01 Cleaning and Vacuuming

02 Diagnostics

03. Visually Inspection

Alarm List Review

History Review

Test Communicatin System

Potential Transformer

Currnt Transformer

Digitrac Interface

Test Echeion Cards

Test Network Cards

Interial CPU Batteries

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APPENDIX 4 - SYSTEM SUMMARY REPORT

Airfield Lighting Control and Monitoring System Summary Report

***SAMPLE***

Report should include nature of visit, duration at site, actions completed, parts replaced, notification of system readiness and whether follow up for cause is necessary.

Signature_______________________________Date____

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APPENDIX 5 – HAZADROUS MATERIAL USAGE TRACKING FORM

After initial approval, provide updates to the form quarterly to the GPM by the 5th business day of the month following each quarter throughout the term of contract.

Contractor instructions for completing this form:

Prior- to start of project, complete this form and submit along with the manufacturer’s original SDS(s), to your Contract Manager/Representative.

Each month- report HAZMAT usage (for prior month’s usage), by submitting this form to your Contract Manager/Representative for duration of project.

Contract Manager instructions: Return this form to the Environmental Management office via the Hazardous Materials Program workflow: 412CEG.CEVC.HMWorkflow@us.af.mil For questions please call (661) 277-1401.

Contractor Name ___ ______________________________ Phone _(661) 277-7428______ Date of Report __June 25, 2019

Reporting Period ______________________________

Government Project/Contract Manager _______________________ _ Organization/Office ____412 CES/CEOES__

Phone __(661 277-______

Contract #__FA9301-XX-XXX___________ Project #____N/A___________________ Location of Work & Description Bldg.

, EDWARDS AFB _____________________________________

Project/Contract Start Date & End Date ______________________________________________________________

Safety Data Sheet (SDS) Product Identifier

Part # Manufacturer Type of Contain er

Size of Contai ner

Tota l

Qua ntit y Use d

EESOH MSN (to be added by

Hazmat Manager)

Example: PROMAR 400 Interior Latex Semi-

Gloss Enamel, Extra White

Process (How is material used): Used to paint H-62 office interior walls.

B31W

SHERWIN

WILLIAMS Can 1

GL 2 8010PHM000

02556

1.

2.

3.

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APPENDIX 6 – FORCE PROTECTION

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APPENDIX 7 – ANTITERRORISM AWARENESS

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APPENDIX 8 – DESERT TORTOISE HANDOUT