Attch 2 . Statement Of Work Junior Airmen Retreat (Accommodation and Conference space).pdf

Statement of Work for

60 AMW/HC Travis AFB, CA

Junior Airmen Retreat (Hotel accommodation and Conference Space)

14 Jul 2025

1. General Description of Services:

1.1. The 60th Air Mobility Wing (AWM) is hosting a Junior Airmen Retreat and has requirement for accommodation for up to 25 individuals in suite-style rooms for 3 days and 2 nights: on-site catering and conference space. This retreat aims to support the military service members and partners of the 60th AMW by enriching Junior Airmen relationships through spiritual resiliency seminars. Seminars shall focus on helping military members build healthy communication techniques, conflict resolution skills, financial management, and resiliency techniques. Each session shall incorporate activities which shall correspond with the main topics throughout the seminar. Developing strong junior Airmen shall provide participants the tools needed to navigate through the stressors unique to military families and encourage healthy and effective communication.

2. Requirements: Contractor shall provide the following:

2.1. Dates. Friday 19th – Sunday 21st of September 2025.

2.2. Alternate Dates. The Government may have to re-schedule a conference due to unforeseen circumstances. The contractor shall offer new dates for the rescheduled conference.

2.3. Reimbursement/Credit. The Government may have unused/vacant rooms due to unforeseen circumstances. The Government shall be reimbursed the cost of unused/vacant rooms.

2.4. Location. The preferred location is in the Yosemite or Lake Tahoe area, which is within the desired radius of 150 miles and provides ample venues for abundant spots for team-building activities such as hiking and outdoor events.

3. General Responsibilities:

3.1. The Contractor shall provide lodging for up to 25 individuals, including parking, for a duration of three day and two nights

3.2. The Contractor shall provide 4 meals throughout the retreat for up to 25 individuals.

3.3. The Contractor shall provide meeting space for group teaching sessions.

4. Additional Meal Requirements:

4.1. Day 1 Dinner, 6:00 – 7:30 p.m. A dinner including a minimum of two main entrees, starters, accompaniments, and a dessert. Dinner must also include water, iced tea, lemonade, coffee, and assorted soft drinks. Buffet meals are permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.2. Day 2 Breakfast, 8:00 – 9:00 a.m. A breakfast including a minimum of two egg or meat main course options, pastries, and fruit. Breakfast must also include water, iced tea, lemonade, coffee, and hot tea. Buffet meals are permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.3. Day 2 Lunch, 12:00 – 1:00 p.m. A lunch including a minimum of two main entrees, starters, accompaniments, and a dessert. Lunch must also include water, iced tea, lemonade, coffee, assorted soft drinks and hot tea. Buffet meals are permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.4. Day 3 Breakfast, 8:00 – 9:00 a.m. A breakfast including a minimum of two egg or meat main course options, pastries, and fruit. Breakfast must also include water, iced tea, lemonade, coffee, and hot tea. Buffet meals are permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

5. Conference Areas

5.1. Conference Center/Room. If not in the hotel, it must be located next to the lodging. Conference center must be able to accommodate 25 individuals with the following requirements: Must include tables and chairs able to comfortably seat 25 individuals. Conference center must also have enough space to comfortably execute activities that require individuals to move around and gather in smaller groups. The room size should be able to hold up to 50 individuals.

6. Conference Itinerary. The following itinerary is for informational purposes and subject to change.

DAY 1.

Guests plan to arrive NLT 5:30 p.m.

6:00 – 7:30 p.m. Dinner 7:45 – 9:00 p.m. Session 1 Dismiss NLT 9:30 p.m.

DAY 2.

8:00 – 9:00 a.m. Breakfast 9:30 – 11:30 a.m. Session 2 12:00 pm – 1:00 p.m. Lunch

1:30 – 3:30 p.m. Session 3 4:00 – 9:00 p.m. Free Time

DAY 3.

8:00 – 9:00 a.m. Breakfast 9:30 – 11:00 a.m. Session 4, Questions & Surveys 11:30 – 2:00 p.m. Check-out and return home at leisure

7. Session Times.

Friday, 7:45 – 9:00 p.m., September 5, 2025.

Saturday, 9:30 – 11:30 a.m., September 6, 2025.

Saturday, 1:30 – 3:30 p.m., September 6, 2025.

Sunday, 9:00 – 12:00 a.m., September 7, 2025.

7. General Information

7.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

7.2. Re-performance of Service. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the government. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer. The contractor shall have a sufficient workforce dedicated to ensuring corrections are accomplished before noon the next workday without degradation to normal scheduled services.

7.3. Government Remedies. The contracting officer shall follow FAR 52.212-4(a), Inspection and Acceptance Clause, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

7.4. Hours of Active Operation. Contractor services for daily meals, activities, and meetings shall be provided in accordance with the retreat schedule provided by the True North Religious Support Team prior to the event at a mutually agreed upon time.