Attch 2 -- Archival Prints Statement of Work.pdf

Archival Prints Statement of Work

2025-RES-0003

A.1 Background

The Library Store operates under the Retail Section within the Library's Office of Business Enterprises.

The Library of Congress Store supports the Library’ mission through the development and sales of products based on the Library's collections, exhibitions and architecture. The Library Store features custom and general gifts and souvenirs. Many items are exclusive reproductions and adaptations from our rich collections, including reproduction prints from the collections. In developing products, the Store staff work closely with curatorial staff to refine concepts for accuracy. Items are created in support of exhibits and are representative of our vast collections.

B.1 Scope

The Library Store requires a contractor to print and fulfill stock and "on-demand" orders of reproduction prints from the Library of Congress collections. Prints shall be reproduced from high resolution digital files provided and selected by the Library electronically. The contractor shall be capable of producing museum-quality print reproductions on archival paper, which will be offered for resale.

There are three print services:

• Archival prints that are resold through in our stores.

• Archival prints that are sold through an online protocol via our online Shopify store

• Archival prints that are printed and framed with an interior design end-use

C.1 Requirements

C.1.1 The contractor shall supply the Library of Congress Store with archival quality prints selected by the Library from our collections. The images shall range in sizes from 11” x 14” up to 32” x 40”. Sizes will be decided at the time of order. Digital files shall be provided by the Library. All services require the Contractor to provide a digital proof for written approval prior to production the first time the print is ordered. Digital proofs are not required for reordered prints. The contractor shall identify which print service(s) that they are submitting proposals for. A separate quote is required for each service including the following specifications (see attached chart):

Each print, regardless of service, shall contain a collection provenance (shall be provided by the Library at the time of order) printed on the bottom center of paper. Our online and interior design services are on-demand. Orders will be placed with Contractor based solely on actual customer orders.

C.1.1.1 Prints sold in store require:

a. archival paper

b. ability to provide print with backer board, packages in cello bag

c. ability to provide branded back sheet/sticker for each print

d. ability to provide prints in finished sizes 11” x 14” and 16” x 20”

e. ability to ship products to our store location in Washington D.C. in bulk using UPS

C.1.1.2 Prints sold online (on-demand)

a. archival paper

b. ability to provide print with backer board, packages in cello bag

c. ability to provide branded back sheet/sticker for each print

d. ability to provide prints in finished sizes 11” x 14” to 32” x 40”

e. ability to recommend and fulfill print orders in at least three frame options (Contractor shall submit frame samples and pricing with proposal for approval).

f. ability to create an ordering interface with our Shopify store that enables our customers to select size, image and frame products in bulk using UPS. Site must have Library of Congress branding. Contractor shall provide revenue structure and a copy of any agreements required for service (i.e. marketing, license agreements)

g. ability to provide shipping confirmation (i.e. tracking information for shipped orders)

h. ability to provide standard shipping timeframes/window to fulfill individual orders from date order received

C.1.1.3 Prints for interior design end-use (on-demand)

a. archival paper

b. ability to provide prints in finished sizes 11” x 14” to 32” x 40”

c. ability to recommend frame style and fulfill print orders in at least three frame options (Contractor shall submit frame samples and pricing with proposal for approval). All interior design orders will be inclusive of frames

d. ability to ship products to our fulfillment location in Washington D.C.

C.1.2 Contractor must package prints in a manner that minimizes damage and soiling and enables full vision of the print when displayed in a retail environment.

C.1.3 Contractor must ship bulk print orders within 3 weeks from the time the order is placed

C.1.4 Order(s) must ship prepaid utilizing the Library’s UPS account. Contractor must provide a shipping estimate for approval prior to actual shipment.