STATEMENT OF WORK (SOW)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA) NORTHEAST

FISHERIES SCIENCE CENTER (NEFSC), SOW for Woods Hole Comprehensive Asbestos Assessment

1.0 GENERAL

1.1 BACKGROUND

The National Oceanic and Atmospheric Administration (NOAA) operates the Northeast Fisheries Science Center (NEFSC) / Woods Hole Laboratory located at 166 Water Street & 22 Albatross Street in Woods Hole, MA. To maintain regulatory compliance, mitigate occupational hazards, and ensure a safe working environment for all personnel, the facility requires environmental safety assessments.

A recent safety inspection identified a lack of comprehensive documentation regarding the presence, location, and volume of Asbestos-Containing Materials (ACM) across the facility's structures as a critical actionable finding.

1.2 SCOPE

1. The Contractor shall provide all labor, supervision, tools, materials, equipment, laboratory testing, and disposal services necessary to perform a comprehensive records review and a physical facility-wide asbestos survey, analyze suspect materials, compile a definitive ACM registry, and draft employee notification materials.

2. This project involves conducting an asbestos survey in 5 separate buildings, (The

Contractor shall verify all dimensions and equipment prior to submitting bid quotation):

a. Aquarium – 28,812 sq ft

b. Main Building – 25,070 sq ft

c. Warehouse – 3,238 sq ft

d. Cottage – 2,785 sq ft

e. Chemical Storage Building – 120 sq ft

3. The Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their work. The Contractor shall provide all labor, materials, equipment, and PPE necessary to perform the work. The Contractor must safely and properly dispose of all waste off-site. The use of government waste receptacles is strictly prohibited.

1.3 OBJECTIVE

The primary objective is to establish a legally compliant, definitive Asbestos Management Plan that identifies all remaining ACM to protect facility staff and contractors.

2.0 CONTRACTOR REQUIREMENTS & TASKS

2.1 ASBESTOS CONTAINING MATERIALS (ACM) ASSESSMENT

1. Phase I: Asbestos Survey & Sampling:

a. The Contractor shall conduct a comprehensive, facility-wide asbestos inspection across all buildings. This survey must be executed by an Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA)-certified / State-licensed Asbestos Inspector.

b. The Contractor shall systematically identify, categorize, and map all Homogeneous Areas (HAs) of suspect friable and non-friable materials.

c. The Contractor shall collect bulk physical samples following EPA-approved protocols.

i. For the property the inspector shall:

1. Visual Inspection: Identify all suspect materials in accessible and hidden areas.

2. Inspect all suspected ACBM to determine whether they are friable.

3. Identify all homogeneous areas of suspected ACBM.

4. For each identified homogeneous area, the material shall be sampled in accordance with OSHA section 1910.1001 pursuant to the requirements of 763.86 of 40 CFR Part 763.

5. For each identified homogeneous area, the material shall be assessed in accordance with OSHA section 1910.1001 pursuant to the requirements of section 763.88 of 40 CFR Part 763.

2. Phase II: Laboratory Analysis:

a. Samples must be analyzed by a laboratory accredited under the National Voluntary Laboratory Accreditation Program (NVLAP) using Polarized Light Microscopy (PLM).

3. Phase III:ACM Report, ACM Registry and Mapping:

a. The Contractor shall draft a comprehensive asbestos survey report that summarizes the findings and clearly identifies all materials containing regulated Asbestos-Containing Materials (ACMs) or Asbestos-Containing Building Materials (ACBMs).

i. The report shall present the locations, quantities, and conditions of these materials, as well as documentation for all sample materials that tested negative and the inspector's current license and certification numbers.

ii. The assessment shall include the following considerations:

1. Location and the amount of material, both in total quantity and as a percentage of the functional space.

2. Condition of the material, specifying:

a. Type of damage or significant damage (e.g. flaking, blistering, water damage, or other signs of physical damage).

b. Severity of damage (e.g. major flaking, severely torn jackets, as opposed to occasional flaking, minor tears to jackets).

c. Extent of spread of damage over large areas or large percentages of the homogeneous area.

3. Whether the material is accessible.

4. The material's potential for disturbance.

5. Known or suspected causes of damage or significant damage

(e.g. air erosion, vandalism, vibration, water).

iii. The inspector shall place the ACBM or ACBM assumed to be ACM into one of the following categories:

1. Damaged or significantly damaged thermal system insulation

ACM.

2. Damaged friable surfacing ACM.

3. Significantly damaged friable surfacing ACM.

4. Damaged or significantly damaged friable miscellaneous ACM.

5. ACBM with potential for damage.

6. ACBM with potential for significant damage.

7. Any remaining friable ACBM or friable suspected ACBM.

8. Nonfriable ACBM in good condition.

9. Damaged or significantly damaged nonfriable ACBM.

iv. All environmental testing, sampling, and reporting must strictly adhere to EPA, OSHA, and Massachusetts Department of Environmental Protection (MassDEP) regulations.

v. Although a specific report format is not prescribed, the document must clearly describe these materials and identify all sampling locations on computer-generated plan view drawings.

vi. Copies of the analytical laboratory reports shall be included in an appendix, and color photographs must be integrated into the report to assist in visual identification.

b. The Contractor shall generate an explicit inventory detailing the exact locations, material types (e.g., pipe insulation, floor tiles, joint compounds), quantities, and current physical condition of all confirmed ACM.

4. Phase IV: Employee Notification & Signage Draft:

a. If ACM is confirmed to remain in the facility, the Contractor shall draft a comprehensive Employee Information and Notification Plan. This includes producing ready-to-distribute informational sheets for staff and designing compliant warning signage for affected facility zones in accordance with OSHA

29 CFR 1910.1001.

5. OPTIONAL ITEM: Unexpected additional LABOR hours

a. Set LABOR rate per hour for unexpected, additional hours required to complete

Assessment. Contractor shall provide pricing for set labor rate for optional line item.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Commerce. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (in coordination with the Contracting Officer where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.2.1 PERIOD OF PERFORMANCE

All combined on-site fabrications, safety installations, physical building sampling, and final reporting shall be completed within 90 calendar days from issuance of the Notice to Proceed (NTP).

4.3 PLACE OF PERFORMANCE

All on-site work shall be performed at:

Northeast Fisheries Science Center / Woods Hole Laboratory

166 Water Street & 22 Albatros Street

Woods Hole, MA 02543

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 COR – Contracting Officer’s Representative

5.2 NOAA − NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION

5.3 TPOC - Technical Point of Contact

5.4 ACM � Asbestos Containing Material

5.5 ACBM � Asbestos-Containing Building Materials

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 The COR will have 15 business days to review deliverables and make comments. The Contractor shall have 15 business days to make corrections and redeliver.

8.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

9.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to the next deliverable or event in this SOW.

ITEM SOW

REFERENCE

DELIVERABLE /

EVENT DUE BY

DISTRIBUTION

1 2.1.1 Asbestos Survey Work Plan & Sampling Strategy

Prior to beginning field sampling

COR, Contracting Officer - Digital

2 2.1.3

Comprehensive Asbestos Assessment Report (Including NVLAP lab results, and ACM Registry Map)

Within 60 days of Award

COR, Contracting Officer - Digital & 2 Hardcopies

3 2.1.4

Employee Communication & Notification Package + Signage Drafts

Within 90 days of Award

COR, Contracting Officer - Digital