Attch_1_-_Statement_of_Work_-_Narragansett_Generator___ATS_Mx_25_Aug_26.pdf

STATEMENT OF WORK (SOW)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

Backup Generator and Transfer Switch Recommissioning and Service

Narragansett, RI Facility

1.0 GENERAL

1.1 BACKGROUND

The current generator and automatic transfer switch are from 2004 and in need of a factory recommissioning to meet original equipment manufacturer (OEM) specifications. The factory recommission is a cost-effective measure to increase equipment lifespan rather than an expensive replacement project. Narragansett, RI deals with frequent power outages due to high winds, brown outs, and storms and relies on the generator to supply power to the campus.

Without emergency generator protection the lab is in violation of National Fire Protection Association NFPA 110 - Standard for emergency and standby power systems.

1.2 SCOPE

This project involves factory recommissioning (1) Cummins DFAC-5569711 250KW Diesel Generator and (1) Cummins BTPCD-5569631 Automatic Transfer Switch. The project also involves a major preventative maintenance, load bank testing, generator starter condition test, and fuel condition test.

1.3 OBJECTIVE

When Completed Testing will be done to ensure that the backup power systems seamlessly start and take the full load of the facility as intended by manufacturer and original installation.

With service done to these systems the facility will be able to rely on backup generators for power during the upcoming years, and the service life of these systems will be extended.

Without this work being accomplished power failure will endanger years of scientific research and samples.Without emergency generator protection the lab is in violation of National Fire Protection Association NFPA 110 - Standard for emergency and standby power systems.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract.

1.4.2 Reference Documents

Reference documents are attached for the Cummins Diesel Generator DFAC-5569711 as well as the Cummins Automatic Transfer Switch BTPCD-5569631.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE - Major Preventative Maintenance - (1) Cummins Diesel Generator DFAC- 5569711 & (1) Cummins Automatic Transfer Switch BTPCD-5569631

2.1.1 The contractor shall perform major preventative maintenance on the diesel generator in accordance with manufacturer's specifications, recommendations, and industry standards.

2.1.2 The contractor shall perform major preventative maintenance on the automatic transfer switch in accordance with manufacturer's specifications, recommendations, and industry standards.

2.1.3 The contractor shall safely dispose of all waste produced to include oil. The Contractor shall provide their own waste disposal containers. The use of Government-owned dumpsters or refuse receptacles is strictly prohibited.

2.2 TASK TWO - Factory Recommission (1) Cummins Diesel Generator DFAC-5569711 about:blank

2.2.1 The contractor shall factory recommission Cummins Diesel Generator DFAC-5569711 in accordance with manufacturer's specifications.

2.2.2 The contractor shall provide a report to the COR to include test results, recommended repairs, and recommended repairs.

2.3 TASK THREE - Factory Recommission (1) Cummins Automatic Transfer Switch

BTPCD-5569631

2.3.1 The contractor shall factory recommission Cummins Automatic Transfer Switch BTPCD-5569631 in accordance with manufacturer's specifications.

2.3.2 The contractor shall provide a report to the COR to include test results, recommended repairs, and recommended repairs.

2.4 TASK FOUR -Test functionality of the recommissioned Generator and Automatic Transfer switch.

2.4.1 - Load Bank Test

1. The contractor shall perform a load bank test per manufacturer's specifications and recommendations.

2. The contractor shall provide a report to the COR to include test results, recommended repairs, and recommended repairs.

2.4.2 - Starter Condition Test

1. The contractor shall perform a starter condition test per manufacturer's specifications and recommendations.

2. The contractor shall provide a report to the COR to include test results, recommended repairs, and recommended repairs.

2.4.3 - Fuel Condition Test

1. The contractor shall test the condition of the fuel supplying the generator for any impurities.

2. The contractor shall provide a report to the COR to include test results and recommended repairs.

2.5 - FINAL ACCEPTANCE AND INSPECTIONS

1. Inspection of work to be performed by the NEFSC Facilities Operations Manager -

COR. Any corrective action required because of the inspection will be accomplished prior to final billing.

2. The Contractor may be notified of deficiencies in performance in writing by the COR.

Oral deficiency notifications will be confirmed in writing. The Contractor shall take prompt corrective action upon notice of deficiency.

3. The Contractor shall advise the Government when all work is completed. The Government will not accept the work until it determines that all work has been satisfactorily completed within the terms of the contract.

2.6.1 - OPTIONAL ITEM - up to 30 Day Generator Rental The contractor shall provide pricing for up to 30-day generator rental installation as an optional contract line item.

2.6.2 OPTIONAL ITEM - Unexpected Repairs - LABOR - Set LABOR rate per hour for unexpected repairs. Contractor shall provide pricing for set labor rates for optional line item.

2.6.3 OPTIONAL ITEM - Unexpected Repairs - MATERIALS - Set markup % over published list prices for parts and materials required for unexpected repairs. Contractor shall provide set materials mark-up % for optional line item.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

Project Manager

3.3.1 Contractor Key personnel shall not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government.

During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager shall be available to the COR via telephone between the hours of 07 and 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Commerce. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (in coordination with the Contracting Officer where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 Pre-Work and Permit Application

● The contractor shall be fully knowledgeable of all contract requirements.

● Contractor shall at all times ensure Work is accomplished in accordance with the terms and conditions of the contract in a safe and professional manner.

● The Contractor shall be responsible for any permitting or licensing required by Federal, State or Local regulations, and shall furnish any permits to the COR.

● Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel. The Contractor is responsible for all incidental repairs. The contractor will be responsible for providing, installing, and testing an emergency generator, wiring, and fuel in the event of an incidental repair.

4.2 FACILITIES AND CONTROLS

● The contractor shall remove and dispose of all debris and trash from the job site in a timely and legally acceptable manner to not detract from the aesthetics or the functions of the building.

● The contractor shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution prevention control and waste disposal.

● The contractor shall immediately inform the COR of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

● The contractor shall perform daily clean up to collect all wrappings, empty containers, paper, and other debris from the project site. Upon completion, all debris must be disposed of in a legally acceptable manner.

● The Contractor shall ensure that the project area and areas adjacent to the project area are maintained in a clean and safe condition.

4.3 SAFETY

● The Contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable OSHA, NEC, NFPA, and EPA, local, state and federal requirements. Safety shall be the responsibility of the general Contractor.

All related personnel shall be instructed daily to be mindful of the full time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the public on or near the site.

● The Contractor shall comply with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards, and Health Administration (OSHA) General Industry and Health Standards and 29 CFR, part 1926 Construction Standards. The Contractor shall promptly correct any non-complying work or conditions. The contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site. If, however, in the opinion of the COR a life-threatening condition exists, the COR will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected. Whenever Contractor’s operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

● Five days prior to start of work, the Contractor shall submit a safety plan. To include but not limited, open flames, welding, debris, cleanup, work place safety methods, and emergency procedures. The Safety Plan must be available on site at all times and must be reviewed with all sub-Contractors working under this contract for the duration of the contract project.

● It is the Contractor’s responsibility to ensure all employees; sub-Contractors, vendors, and other company representatives adhere to all safety rules, regulations, policies and practices.

● Contractor shall observe lock/out tag/out regulations and as required by OSHA.

● The Contractor shall keep the project site in a neat and orderly condition at all times.

4.4 WARRANTY

The Contractor shall provide a written warranty for service including labor and materials for a period of one year from the date of startup with no dollar limitation. Including but not limited to all manufacturer’s warranties.

4.5 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.6 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 45 calendar days from the date of award.

4.7 PLACE OF PERFORMANCE

The primary place of performance will be the NEFSC Narragansett Facility located at 28 Tarzwell Drive Narragansett, RI 02882

4.8 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1530 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.9 TRAVEL

Contractor travel shall not be required for this requirement.

4.10 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 28 Tarzwell Drive Narragansett, RI 02882 or via teleconference.

4.11 PROJECT PLAN

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 15 business days after the Post Award Conference.

4.12 PROGRESS REPORTS

The Project Manager shall provide a weekly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.13 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with NOAA workstations (e.g. Windows XP and Microsoft Office Applications).

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 COR – Contracting Officer’s Representative

5.2 NOAA − NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION

5.3 NEFSC - Northeast Fisheries Science Center

5.4 TPOC - Technical Point of Contact

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 The COR will have 15 business days to review deliverables and make comments. The Contractor shall have 15 business days to make corrections and redeliver.

8.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

9.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

ITEM

SOW

REFERENC

E

DELIVERABLE / EVENT DUE BY

DISTRIBUTIO

N

1 4.6 Post Award Conference Xxxxx

N/A

2 4.6, 4.7 Draft Contractor Project Plan Xxxxx

COR,

Contracting Officer

3 4.7 Final Contractor Project Plan Xxxxx

COR,

Contracting Officer

4 4.8 Original Business Continuity Plan Xxxxx

COR,

Contracting Officer

5 4.8 Updated Business Continuity Plan Xxxxx

COR,

Contracting Officer

6 4.9 Progress Reports Xxxxx

COR,

Contracting Officer