Attch_1_-_Statement_of_Work_-_Burley_Creek_Heat_Pump_29_May_26.pdf

STATEMENT OF WORK

BURLEY CREEK HATCHERY HEAT PUMP SPLIT (HEATING AND AC) SYSTEM

05/29/2026

1.0 Organization. The Northwest Fisheries Science Center (NWFSC) is a marine research organization owned and operated by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS). The regional headquarters for NWFSC is located at 2725 Montlake Blvd E., Seattle, WA 98112.

This Statement of Work (SOW) requires the Contractor to perform services at the Burley Creek Hatchery located in Port Orchard, Washington.

2.0 Burley Creek Hatchery. This facility is an aquacultural and fisheries research facility located on 5.76 acres land at 11421 Bethel Burley Rd SE., Port Orchard, WA 98367. The campus has 4 major buildings structures (see Exhibit A, Figure 1). The construction year of these buildings ranges from the 1990’s to as recent as late 2010s. The size of these buildings varies from 2,500 SF to 8,300 SF. The total square footage of all buildings is about 18,000 SF.

2.1 Building 1 includes office space, employee support areas, and operational workspaces utilized by approximately two (2) full-time employees and four (4) part-time staff. The building currently does not contain a built-in heating or air-conditioning system serving the identified office and breakroom areas.

2.2 This project will provide climate control improvements for approximately 1,100 square feet of occupied office, breakroom, and attic office space within Building 1. Exhibit A, Figures 2 and 3 provide the layout of these conditioned spaces, including:

2.2.1 Ground floor office – approximately 150 SF with one (1) 3-foot by 3-foot sliding window and one (1) exterior steel door.

2.2.2 Ground floor interior breakroom – approximately 500 SF.

2.2.3 Second-floor attic office – approximately 450 SF with two (2) 3-foot by 3-foot windows.

2.3 Exhibit A, Figures 4 to 6 provide additional details on the floor plans and exterior elevations of Building 1.

3.0 Services Required. The Contractor shall provide all labor, supervision, materials, tools, equipment, transportation, permits, and incidentals necessary to design, furnish, and install a complete heat pump HVAC system. The Contractor shall use only components and materials suitable for Pacific Northwest environmental conditions. All work shall meet applicable federal, state, and local requirements.

3.1 Task 1 – Building-1 Heat Pump Split System. The Contractor shall design, furnish, and install a complete heat pump HVAC system to provide year-round heating and cooling for approximately 1,100 square feet of occupied office and breakroom space within Building-1.

3.1.1 The conditioned spaces include (see Exhibit A, Figures 2 and 3):

3.1.1.1 One ground-floor office (approximately 150 SF).

3.1.1.2 One ground-floor breakroom (approximately 500 SF).

3.1.1.3 One second-floor attic office (approximately 450 SF).

3.1.2 The Contractor shall perform heating and cooling load calculations and size the HVAC equipment accordingly. The completed system shall maintain indoor comfort conditions consistent with applicable ASHRAE standards for occupied office and breakroom environments under expected seasonal operating conditions at the project site.

3.1.2.1 A multi-zone heat pump system with independently controlled indoor units serving each occupied space is acceptable and may be preferred. The Contractor may propose either a multi-zone ductless system or a ducted split-system configuration, provided the system meets the performance requirements of this Statement of Work.

3.1.2.2 The heat pump system shall be suitable for year-round operation in western Washington and shall be capable of providing both heating and cooling under expected local climate conditions. The Contractor shall provide cold-climate heat pump equipment designed to maintain heating performance at low outdoor temperatures typical of the Pacific Northwest while minimizing reliance on supplemental electric resistance heating during normal winter operating conditions.

3.1.3 The Contractor shall provide all associated components necessary for a complete and operational installation, including but not limited to:

3.1.3.1 Indoor air handling unit(s) and/or indoor evaporator units.

3.1.3.2 Outdoor condensing unit.

3.1.3.3 Refrigerant piping and insulation.

3.1.3.4 Electrical connections and disconnects.

3.1.3.5 Thermostats and controls. BACnet compatibility is required only if integration with an existing NOAA BAS is available at the time of installation. Standalone programmable controls are acceptable where BAS integration is not feasible.

3.1.3.6 Concrete or composite equipment pad and supports.

3.1.3.7 Condensate drainage systems.

3.1.3.8 Ductwork and air distribution components, if applicable.

3.1.3.9 System commissioning.

3.1.4 The Contractor shall furnish and install the outdoor condensing unit on a new level concrete or composite equipment pad having a minimum thickness of four (4) inches. The pad shall provide a stable foundation, adequate drainage, and sufficient clearance for equipment service and maintenance. The pad shall be included as part of the Contractor's base bid.

3.1.5 Interior refrigerant piping, condensate piping, communication wiring, and electrical wiring may be surface mounted where necessary and shall be installed in protective enclosure channels, raceways, or conduit systems suitable for commercial occupancy and acceptable appearance.

3.1.6 The Contractor shall verify all field dimensions, equipment clearances, utility locations, and existing site conditions prior to installation.

3.1.7 Design-Build Requirements. This project is a design-build installation. The Contractor shall be responsible for load calculations, system sizing verification, equipment selection, installation design, and full operational performance of the completed system.

3.1.7.1 Occupant Comfort. Provide heating and cooling capable of maintaining indoor comfort conditions consistent with applicable ASHRAE standards for occupied office and breakroom environments.

3.1.7.2 Ease of Maintenance. Provide equipment that is readily accessible for routine maintenance, service, and repair activities.

3.1.7.3 Energy Efficiency. Provide an energy-efficient and cost-effective HVAC solution appropriate for the size and operational needs of the facility.

3.1.7.4 Durable Installation. Provide equipment and installation methods suitable for long-term operation in the Pacific Northwest environmental conditions.

3.1.7.5 Controls. Provide programmable thermostat controls for occupied spaces. Multi-zone systems shall provide independent temperature control for each conditioned area served. BACnet compatibility shall be provided only if required for integration with an existing NOAA building automation system; otherwise, standalone controls are acceptable.

3.1.7.6 Code Compliance. All mechanical and electrical work shall comply with applicable federal, state, and local building, mechanical, and electrical codes.

3.1.8 Electrical Requirements. The Contractor shall provide all electrical work necessary to support the installation and operation of the HVAC system, including breakers, disconnects, conduit, wiring, equipment connections, and final commissioning.

3.1.8.1 Electrical power is currently available within the building at both the south wall and west wall locations. The Contractor shall verify available electrical capacity, voltage, and circuit requirements prior to installation.

3.1.8.2 The Contractor shall identify the most practical electrical connection point and shall provide all wiring and electrical distribution components necessary for a complete and operational installation.

3.1.8.3 The Contractor shall size and coordinate all electrical requirements including Minimum Circuit Ampacity (MCA) and Maximum Overcurrent Protection (MOCP) in accordance with manufacturer requirements and applicable electrical codes.

3.1.8.4 Interior electrical wiring may be surface mounted where necessary and shall be installed in conduit, raceway, or enclosure channels suitable for commercial occupancy and compliant with applicable electrical codes.

3.1.8.5 The Contractor shall notify the Government of any deficiencies or upgrades required to support the proposed HVAC equipment before proceeding with installation.

3.1.9 Testing and Commissioning. The Contractor shall perform testing, adjusting, and balancing (TAB) of air distribution systems and verify overall system performance. Upon completion of installation, the Contractor shall:

3.1.9.1 Test all equipment for proper operation.

3.1.9.2 Verify heating and cooling performance.

3.1.9.3 Verify thermostat and control functionality.

3.1.9.4 Check refrigerant charge, airflow, and system operating parameters.

3.1.9.5 Demonstrate proper system operation to Government personnel.

3.1.10 Cleanup and Disposal.

3.1.10.1 The Contractor shall maintain a clean and safe work area throughout the project duration.

3.1.10.2 Upon completion of work, the Contractor shall remove all debris, packaging materials, and unused materials from the site and dispose of them in accordance with applicable regulations.

3.1.11 Deliverables. The Contractor shall provide the following deliverables:

3.1.11.1 Equipment submittals and product data for Government review prior to installation.

3.1.11.2 Installation schedule.

3.1.11.3 Heating and cooling load calculations, equipment sizing documentation, and equipment selection rationale for Government review prior to equipment procurement.

3.1.11.4 Warranty information for equipment and labor.

3.1.11.5 Operating and maintenance manuals.

3.1.11.6 Final as-built documentation, if applicable.

3.1.12 Warranty Requirements.

3.1.12.1 The Contractor shall provide a minimum one-year workmanship warranty covering all labor and installation-related deficiencies.

3.1.12.2 Manufacturer warranties for all installed equipment shall be transferred to the Government upon project completion. Warranty documentation shall be included in the project closeout package.

4.0 NOAA NWFSC Contact Information

4.1 Contracting Officer Representative (COR):

Thanh Minh Trinh, P.E.

NOAA/National Marine Fisheries Service/NWFSC 2725 Montlake Blvd E., Seattle, WA 98112 Office: 206-860-6798. Cell: 206-310-5468 Email: thanh.m.trinh@noaa.gov

4.2 Task Monitor (TM) at Burley Creek Hatchery:

James Hackett Office: 360-871-8325. Cell: 360-731-4267.

Email: James.Hackett@noaa.gov

5.0 Places of Performance. Services are to be provided at the NWFSC Burley Creek Hatchery located at 11421 Bethel Burley Rd SE Port Orchard, WA 98367.

6.0 Intentionally left blank.

7.0 Period of Performance (POP). 180 calendar days from Notice to proceed (NTP).

8.0 Government-Furnished Property and Utilities

8.1 The Government will provide reasonable access to the facility and available utility services necessary for contract performance.

8.2 The Contractor shall be responsible for verifying all existing conditions prior to commencing work.

9.0 General Requirements.

9.1.1 Project Schedule. Provide estimated project schedule prior to work start. Update the project schedule and coordinate project efforts with NWFSC’s POC on a weekly basis if needed.

9.2 Product Substitution Submittal Requests. Submit all product substitution requests to POC for substitution approval. Allow 7 days for review

10.0 Special Site Requirements

mailto:thanh.m.trinh@noaa.gov mailto:James.Hackett@noaa.gov

10.1 Site Disruption. The contract work must be carried out in a manner that minimizes disruption of the operation on campus and its research activities.

10.2 Work Hours. Regular working hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday. If the Contractor desires to work outside the regular working hours, the Contractor shall notify the COR or TM at least 24 hours in advance to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

10.3 Site Debris Collection. Allow no debris to accumulate in Buildings or on Grounds.

10.4 Site Debris Removal. Haul debris away from Site as soon as daily work is completed.

The Contractor shall legally dispose of all debris generated by work described in this scope of work at the Contractor’s expense.

10.5 During construction, all openings must be protected when not in use, such that the weather elements do not enter the building. Each opening must be secured at the end of each day

10.6 The government will allow the use of their 120 volt receptacles for tools used in the construction.

10.7 Contractor shall provide potable water, and restroom facilities for construction staff

END OF SOW

EXHIBIT A

Figure 1 - Burley Creek Hatchery General Site Layout

Figure 2 – Bldg-1 Ground Floor South End Section

Figure 3 - Bldg-1 2nd Floor South End Section

Figure 4 - Bldg-1 East Wall looking west

EXHIBIT A

Figure 5 - Bldg-1 South Wall looking north

Figure 6 - Bldg-1 South Section looking NE