Attch 1_SOW Fitness Equip Maint.pdf

FITNESS EQUIPMENT MAINTENANCE AND REPAIR

STATEMENT OF WORK (SOW)

25 Feb 2026

1. Requirement: Short Fitness Center utilizes several different makes and models of fitness equipment for physical training. This equipment includes electrically powered treadmills, recumbent bikes, upright bikes, ellipticals, steppers, variety of weightlifting machines, and cable machines. These pieces of equipment also have technology incorporated into the equipment, as example, large HD screens. There are also manually powered spin bikes, row machines, manual treadmills, and other fitness equipment within the Fitness Center. This equipment requires periodic maintenance and service that is beyond the ability of personnel at the Fitness Center.

As such, the Fitness Center requires a preventative maintenance contract to perform maintenance and repair of this equipment. An equipment list is provided.

2. Description of Services: The contractor shall provide all personnel, tools, parts, supervision, and other items necessary to perform preventative maintenance and repairs to include inspecting and testing of the equipment and service according to the Original Equipment Manufacturers’ recommendations. This service is required twice per month and includes lubricating, calibrating, adjusting, internal and external cleaning and repairs as required, as necessary. Any additional repairs and service calls will be issued via individual task orders.

3. Services Summary: Bi-monthly Maintenance - The Contractor shall provide maintenance and troubleshooting services on Short Fitness Center cardio and weight machines. Maintenance and repair of equipment shall meet the manufacturer’s recommendations. Contractor/personnel shall be qualified/certified service providers as applicable for all equipment. These services shall include but are not limited to:

1. Inspection, cleaning, and lubrication of moving components, including bearings, guide rods, pivots, and joints. Calibrate verification for speed sensors, belts, and tensioning systems.

2. Troubleshooting of malfunctioning treadmills making recommendations of parts to purchase to facilitate repairs.

3. Service report of all work performed and suggested repairs which are outside the scope of the bi-monthly maintenance.

4. Cycles, Ellipticals, Treadmills and other cardio machines: Vacuum dust and debris from the electronic and drive system. Clean all exposed surfaces, making the machine as aesthetically pleasing and clean as possible, considering the overall condition of the individual cycle, its age and any other permanent marks. Inspect, test and adjust (if necessary) the belts, bolts, nuts, screws and other parts, so long as such adjustments constitute maintenance and not repair.

Attachment 1

5. Weight Machines: Clean all exposed surfaces, making the machine as aesthetically pleasing and clean as possible, considering the overall condition of the individual machine, its age and any other permanent marks. Inspect, test and adjust (if necessary) the belts, bolts, nuts, screws and other parts, so long as such adjustments do not constitute repair.

6. Functional testing of each unit under normal operating conditions

7. Visual inspection for wear, fatigue, or potential future service needs

8. Confirmation of dedicated electrical circuit requirements for treadmills and high-demand equipment

9. Inspection of equipment for observable safety concerns outside the scope of routine service (when applicable).

10. Over and Above Repairs - Repairs which are outside the scope of the bi-monthly maintenance or service calls, Contractor shall notify FSS POC.

11.. If, during a scheduled service visit, any machine is unavailable at the service address, that machine shall not be serviced until the next regularly scheduled visit.

12. Any traveling associated with performance of these services shall be included within the Firm Fixed Price of the service. No traveling CLIN will be included.

13. Contractor shall establish appropriate administrative, technical, and physical safeguards to protect all nonpublic Government data to ensure the confidentiality, integrity, and availability of Government data.

14. All contractor personnel are required to be citizens of the United States and are able to pass security screening to gain access to MacDill AFB.

4. Work Schedule: Hours of Operation: Mon-Fri 05:00 – 17:00

5. Place of Performance:

Short Fitness Center 8115 Cypress Stand St, Building 303 Tampa, FL 33621

Attachment 1

Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, , Mr. Robert Surrey, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618-229-0182, robert.surrey.1@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/ MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/ AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

Blank Page