Attch 1 - Sources Sought - Historical Archives Digitization.pdf
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- Attached to
- Historical Archives Digitization
- Solicitation number
- FA440727QTW02
About this file
Sources Sought Notice for Historical Archives Digitization Services
The U.S. Air Force, 375th Contracting Squadron at Scott Air Force Base, Illinois, is issuing this sources sought notice (FA440727QTW02) to identify capable contractors for comprehensive historical archives digitization, electronic records conversion, and metadata indexing services for the Cyberspace Capabilities Center (CCC). This is a request for information only and does not constitute a formal solicitation or request for proposals. The NAICS code is 518210 (Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services) with a small business size standard of $40 million, and the PSC is T099 (Photo/Map/Print/Publication-Other). The anticipated period of performance is approximately 548 days (18 months) from award.
The contractor must digitize approximately 1.4 million standard paper pages, 9 million microfilm/microfiche images, 3,000 oversized blueprint drawings, 856,000 bound historical book pages, and various legacy media formats (VHS, audio cassettes, film reels, floppy disks, and CDs). The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and services necessary to perform the work while maintaining secure chain of custody and climate-controlled transport in compliance with all DoD/Air Force security regulations. The acquisition is considered for a small business set-aside and will be structured as a firm-fixed contract with a base plus four option years. Interested vendors must submit contractor name, address, point of contact, phone, email, DUNS number, CAGE code, business type, and employee count/annual revenue by 10:00 AM CST on September 2, 2026, to the listed Air Force contracting personnel. Vendors must be registered in SAM.gov and are strongly encouraged to add NAICS 518210 to their Representations and Certifications profile.
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| File | Type | Posted |
|---|---|---|
| Attch 2 - SOW - Historical Archives Digitization.pdf |
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FA440727QTW02
SOURCES SOUGHT
Attachment 1
Historical Archives Digitization
SCOTT AIR FORCE BASE, IL
This is a request for information only. This is not a request for quote/proposal and there is no solicitation package available at this time. The United States Air Force, 375th Contracting Squadron, Scott Air Force Base, IL is seeking sources to provide comprehensive historical archives digitization, electronic records conversion, and indexing services for the Cyberspace Capabilities Center (CCC). The North American Industry Classification System (NAICS) Code is 518210 (Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services), with a small business size standard of $40 million. The Product Service Code (PSC) is T099 (Photo/Map/Print/Publication- Other). The anticipated period of performance is approximately 548 days (18 months) from date of award.
Description of Services
The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform comprehensive digitization, electronic records conversion, and metadata indexing of historical archives at the Cyberspace Capabilities Center (CCC) at Scott AFB, IL. The Contractor shall perform to the standards in the contract as well as all local, state, federal, and Department of Defense/Department of the Air Force security regulations, ensuring a secure chain of custody and climate-controlled transport of all original physical records. The estimated workload consists of approximately 1.4 million standard paper pages, 9 million microfilm/microfiche images, 3,000 oversized blueprint drawings, 856,000 bound historical book pages, and various legacy media formats (including VHS, audio cassettes, film reels, floppy disks, and CDs) as detailed in the Statement of Work.
See Attachment 2, draft SOW for complete details of the acquisition.
Qualifications
• Vendor shall have the experience and capability to perform the services described in the draft PWS.
• Vendor must be registered in System for Award Management (SAM).
• If your SAM.gov profile does not have NAICS 518210 associated, it is highly suggested that you add NAICS Code 518210 to your "Representations and Certifications" (Reps & Certs) in SAM.gov prior to responding. If this NAICS code is not included or active in your Reps & Certs, additional verification of your business size standard may be required via email during the evaluation process.
FA440727QTW02
Contract Type
The 375th Contracting Squadron plans to acquire these services via a Firm-Fixed contract, structured with a base plus four option year period.
Information Required
This acquisition is being considered for a small business set aside. If your firm is interested, please provide the following information as well as your capabilities statement via email to the 375th Contracting Office personnel listed below no later than 10:00:00 AM CST on 2 September 2026.
1. Contractor Name:
2. Contractor Address:
3. Point of Contact:
4. Phone Number:
5. Email Address:
6. DUNS Number:
7. CAGE Code:
8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): _______________________
9. Number of Employees/Annual Revenue: ________________________________________
If you have any questions please feel free to contact:
Tymera Washington Contract Specialist tymera.washington@us.af.mil
Phone: 618-256-4475
Erica Bratton Contracting Officer erica.bratton@us.af.mil Phone: 6182569308 mailto:Tymera.washington@us.af.mil
FA440727QTW01
This is for informational and planning purposes only. All information submitted is voluntary.
The government will not pay for information gathered as a result of this notice.
File details come from the government source that posted it. Updated .